Maintenance Coordinator

US Foods; Aurora (IL); On-site; USD 45,000 - 55,000; Full time

Job summary

US Foods is looking for a Maintenance Coordinator responsible for planning and overseeing maintenance activities within the warehouse. This role ensures safe operations by managing maintenance requests, vendor coordination, and preventive maintenance planning.

The ideal candidate should have at least one year of production or warehouse experience, preferably in a food environment. Strong teamwork and communication skills are essential. The position is on-site in Aurora, IL, with a Monday to Friday work schedule.

Qualifications

• Minimum one-year production and/or warehouse experience required, preferably in a food environment.
• Strong teamwork skills with the ability to support others in the department and division.

Responsibilities

• Serve as the central coordinator for all warehouse maintenance activities.
• Create, manage, and update maintenance work orders.
• Coordinate with internal teams and external vendors to schedule repairs.
• Ensure all maintenance work follows OSHA and safety policies.
• Communicate maintenance updates to warehouse leadership.

Skills

Effective communication

Customer service ability

Math skills

Analytical skills

Organizational skills

Problem solving

Teamwork skills

Education

High school diploma or GED/equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Job description

Maintenance Coordinator is responsible for planning, scheduling, and overseeing all maintenance activities within the warehouse to ensure safe, efficient, and uninterrupted operations. This role serves as the primary point of contact for maintenance requests, preventive maintenance planning, vendor coordination, and facility upkeep. The Maintenance Coordinator ensures all equipment, building systems and infrastructure are properly maintained in compliance with company standards, safety regulations and operational requirements.

1st Shift

Schedule: Monday - Friday 8:00 am - 4:30 pm (OT)

Stock Yards Facility - Aurora, IL

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the central coordinator for all warehouse maintenance activities, including equipment repairs, preventive maintenance, and facility improvements.
• Create, manage, and update maintenance work orders, logs, and documentation to ensure accuracy and accountability.
• Prioritize maintenance needs based on operational impact, safety requirements, and resource availability.
• Coordinate with internal teams and external vendors/contractors to schedule repairs, inspections, and service activities.
• Monitor and maintain inventory of maintenance supplies, tools, and spare parts.
• Ensure all maintenance work follows OSHA, company safety policies, and regulatory standards.
• Support continuous improvement by identifying recurring issues, recommending corrective actions, and assisting with equipment lifecycle planning.
• Communicate maintenance updates, equipment downtime, and completion timelines to warehouse leadership and relevant stakeholders.
• Other duties as assigned by manager.

SUPERVISION

• N/A

RELATIONSHIPS

• Internal: The incumbent is required to interact with managers, employees, customers, and vendors at all levels of responsibility throughout the company in a professional manner.

WORK ENVIRONMENT

• The work will take place at a desk in an office environment but will require work in normal production or warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

MINIMUM QUALIFICATIONS

• Minimum one-year production and/or warehouse experience required, preferably in a food environment.

KNOWLEDGE/SKILLS/ABILITIES

• Effective communication both verbally and in writing.
• Excellent telephone and customer service ability.
• Strong math, analytical, and organizational skills with high attention to detail.
• Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
• Problem solving and critical thinking abilities to solve problems of limited scope.
• Perform cross-functional activities, and work on a varying schedule.
• Strong teamwork skills with the ability to support others in the department and division.

EDUCATION

• High school diploma or GED/equivalent required.

PREFERRED QUALIFICATIONS

• One-year clerical experience.
• Computer skills, data entry and word processing skills.