Maintenance & Construction Administrative Assistant (Part-Time)

The Maryland Zoo in Baltimore; Baltimore (MD); Hybrid; USD 25,000 - 39,000; Part time

Job summary

The Maryland Zoo in Baltimore is seeking an Administrative Assistant for Maintenance & Construction. This hybrid, part-time role (up to 16 hours/week) supports the Maintenance and Capital Projects teams, and the COO with scheduling, invoicing, notes, and file management.

The position emphasizes organization, document control, and collaboration across departments.

Qualifications

• High school diploma or equivalent.
• Three to five years of administrative experience in maintenance or related field.
• Experience creating and managing spreadsheets.
• Knowledge and experience with Google Workspace.
• Valid driver’s license preferred.

Responsibilities

• Scheduling for team and projects.
• Processing invoices and credit card statements.
• Taking meeting notes and providing summaries.
• Organizing and managing files in Google Drive.
• Supporting PM systems and inventories.
• Digitizing drawings and paper files.
• Assisting with small project management as directed.

Skills

Scheduling

Invoices & billing

Notes taking

Google Workspace

PM support

Inventory

Digitizing drawings

Small project mgmt

Education

High school diploma

Tools

Google Drive

Job description

General Summary: The Maintenance & Construction AdministrativeAssistant will support the Maintenance and Capital Projects teams, as well asthe COO, with regular administrative functions. This can include, but is notlimited to, scheduling, billing support, note-taking, inventory, and more. Thehybrid role is limited to sixteen hours per week, unless otherwise agreed upon.

Additionally, the Maintenance & Construction Administrative Assistantwill support the Zoo’s mission to save wildlife and protect wild places andcontribute to its environmental, social, governance sustainability,conservation, education, and DEAI (Diversity, Equity, Accessibility, andInclusion) goals.

Essential Functions:

Primary Functions:

• Responsible for scheduling
• Responsible for processing invoices and creditcard statements
• Responsible for taking notes in meetings andproviding meeting summaries to the team following each meeting.
• Responsible for the organization of andmanagement of files within the Zoo’s Google Drive
• Support the Maintenance team in establishing andmaintaining PM systems & inventories
• Support the Capital Projects team in digitizingdrawings and paper files
• Responsible for small project management, asdirected

Minimum Qualifications

Education:

• High school diploma or equivalent.

Experience/Training:

• Three to five years of administrative experiencein maintenance or related field;
• Experience creating and managing spreadsheets
• Knowledge and experience with Google Workspace
• Valid driver’s license preferred.

Traits Desirable:

• Strong verbal and written communication skills;
• Ability to work with a wide variety ofindividuals from ethnic, cultural and economic backgrounds;
• Extremely well organized; and,
• Self-directed, collaborative and detail-oriented.

Equipment:

• Must be able to operate a variety of machines andequipment including computer, copier/printer, telephone, radio, golf cart, andvehicles, etc.

Working Conditions:

• Must be able to exert up to 25 pounds of forceoccasionally, 35 pounds frequently and/or a negligible amount of forcefrequently or constantly to lift, carry, push, pull or otherwise moveobjects. Physical demands are in excess ofthose for sedentary work; must be able to remain on feet for periods of time,stoop, kneel, crouch, crawl, push, pull, climb, balance;
• Must be able to travel large areas of the Zoo asneeded;
• Must be able to work in an outdoor weatherenvironment in all seasons and weather, including heat/humidity, coldtemperatures, and/or wet conditions;
• Exposure to potential environmental hazards suchas poison oak/ivy, uneven terrain, insect bites/stings, and Hepatitis Bdepending on the position.
• Ability to work a flexible schedule to includeweekends, holidays, and special events; and,
• Exposure to zoonotic diseases and risk of animalattack.

Disclaimer:

The statements above are intended to describe the generalnature and level of work being performed by employees assigned to thisclassification. They are not intended to be construed as an exhaustivelist of all responsibilities, duties and/or skills required of all personnel soclassified. Therefore, management reserves the right to revise the job orto require that other or different tasks be performed when circumstanceschange.