Maintenance Buyer

Reser's Fine Foods; North Carolina; On-site; USD 60,000 - 90,000; Full time

Job summary

Reser’s Fine Foods seeks a Maintenance Buyer to source, purchase, and expedite materials and services for maintenance operations, ensuring timely availability of MRO parts and strong supplier relationships.

This role focuses on vendor management, PO processing in ERP/CMMS, and cost control, with collaboration across maintenance, shipping, and accounts payable to support reliability initiatives.

Qualifications

• High school diploma or equivalent required.
• Maintenance or industrial purchasing experience preferred.
• Experience with CMMS, ERP systems, and/or MRO programs preferred.

Responsibilities

• Review maintenance demand and generate purchase orders for materials and services needed to meet maintenance schedules.
• Source and expedite critical repair parts; identify suitable substitutes when unavailable.
• Process purchase orders and reconciliations within the ERP/CMMS systems.
• Set up and maintain vendor records in accordance with procedures.
• Follow up on purchase orders to ensure timely delivery and communicate delays to stakeholders.
• Coordinate with Shipping and Receiving on packing slips and discrepancies.
• Support Accounts Payable by resolving invoice discrepancies.
• Collaborate with Engineering on purchasing components for projects and capital improvements.

Skills

Maintenance purchasing

MRO sourcing

ERP/CMMS

Vendor management

Bilingual English/Spanish

Education

High School Diploma

Tools

CMMS

ERP systems

MRO programs

Job description

Recipe for Success

Reser’s is the leading provider of fresh refrigerated foods for the supermarket and food service industries. Family owned and operated, Reser’s has been a proud sponsor of good times at picnics, BBQs, and affordable family meals since 1950. Reser’s family of brands include Reser’s American Classics, Main Street Bistro, Don Pancho, and more. Reser’s operates facilities in the US, Mexico and actively supports the communities it serves.

Benefits and Culture

We offer a competitive compensation and benefits package designed to help employees live a healthier life, build rewarding careers and save for the future. Reser’s offers choices whenever possible, because we recognize the diverse and ever-changing needs of our employees. Full-time employee benefits include medical, dental, vision, AD&D, life, 401(k) with discretionary match, wellness programs, paid time off, company paid holidays and a variety of voluntary benefit options.

We strive to be Employer of Choice. As one of our five cornerstones, this means that we go all-out to create an environment that shows we are committed to investing in employee growth and creating a culture of belonging where employees what to build a lasting career.

Visit our website to learn more about our competitive benefit programs – https://resers.com/careers/#benefits

Reser’s Fine Foods – Job Description

Title: Maintenance Buyer FLSA Status: Non-Exempt

Location: Maintenance Department Job Family: Maintenance/Engineering

Reports to:Maintenance ManagerCareer Track/Level:

Job Summary

The Maintenance Buyer is responsible for sourcing, purchasing, and expediting materials, equipment, and services required to support maintenance operations. This role ensures timely availability of MRO parts, manages vendor relationships, and supports cost control and reliability initiatives across the maintenance organization.

Essential Position Functions

• Review maintenance demand and generate purchase orders for materials and services needed to meet maintenance schedules.
• Source and expedite critical repair parts; identify and recommend suitable substitutes when items are unavailable.
• Process purchase orders and reconciliations within the ERP and/or CMMS systems.
• Set up and maintain vendor records in accordance with company procedures.
• Follow up on purchase orders to ensure timely delivery and communicate any delays, variances, or issues to appropriate stakeholders.
• Coordinate with Shipping and Receiving on packing slips, proof of delivery, and discrepancies.
• Support Accounts Payable by resolving invoice discrepancies.
• Work closely with the Engineering Department on purchasing components for projects and capital improvements.
• Coordinate vendor visits with maintenance management and supervisors.
• Request and support cycle counts of MRO inventory items.
• Properly disposition obsolete or excess items (sale, auction, recycle, or disposal).
• Prepare reports and track key performance indicators (KPIs) in support of AOP and maintenance objectives.
• Assist Accounts Payable on any invoice discrepancies.

Education And Experience

• High school diploma or equivalent required.
• Maintenance or industrial purchasing experience preferred.
• Experience with CMMS, ERP systems, and/or MRO programs preferred.

Knowledge, Skills And Abilities

• Working knowledge of maintenance purchasing, MRO, and storeroom best practices.
• Strong organizational, analytical, problem‑solving, and negotiation skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Effective written and verbal communication skills; ability to work with internal and external customers.
• Basic math and financial skills for order tracking and invoice reconciliation.
• Bilingual English/Spanish is a plus.

Physical Demands And Working Conditions

• Work environment includes refrigerated food manufacturing plant, warehouse, and office settings.
• Temperatures may range from approximately 25°F to 110°F.
• Occasional lifting, bending, kneeling, and handling of items exceeding 50 lbs.
• Overtime, evenings, and/or weekend work may be required based on department needs.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.