Maintenance Assistant

Heritage-Healthcare-of-Lyndhurst; Lyndhurst (OH); On-site; USD 21,000 - 30,000; Part time

Job summary

EMBASSY HEALTHCARE is seeking a Maintenance Assistant to support the Director of Maintenance in planning and directing the daily operations of the Maintenance Department, ensuring compliance with regulations and a safe, comfortable environment for residents.

The role emphasizes administrative coordination, safety training, and timely preventive maintenance, with duties across facilities, equipment, and service requests.

Qualifications

• Experience in maintenance operations preferred.

Responsibilities

• Assist in planning, developing, organizing, implementing, and directing the day to day functions of the Maintenance Department.
• Review the department's policies, procedure manuals, job descriptions, etc., at least annually for revisions and make recommendations to the Director.
• Coordinate maintenance services and activities with other related departments (Housekeeping, Dietary, Nursing, etc.).
• Ensure that the facility and equipment are properly maintained for resident comfort and safety.
• Monitor and report on preventive maintenance programs and inspections.
• Supervise maintenance personnel and ensure safety regulations are followed.

Job description

EMBASSY HEALTHCARE

JOB DESCRIPTION

POSITION TITLE: Maintenance Assistant EFFECTIVE DATE:

DEPARTMENT: Maintenance SHIFT:

REPORTS TO: Director of Maintenance STATUS: Hourly

DEPARTMENT HEAD APPROVAL_______________________________DATE_________

HUMAN RESOURCE APPROVAL________________________________DATE_________

PURPOSE OF YOUR JOB POSITION:

The primary purpose of your job position is to assist the Director of Maintenance in planning, organizing, developing and directing the overall operation of the Maintenance Department in accordance with current federal, state, and local standards, guidelines and regulations governing our facility, and as may be directed by the Administrator and/or Director of Maintenance, to assure that our facility is maintained in a safe and comfortable manner.

DELEGATION OF AUTHORITY:

As the Maintenance staff you are delegated the administrative authority, responsibility and accountability necessary to carry out your assigned duties.

ESSENTIAL JOB FUNCTIONS STATEMENT:

Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

SAFETY FACTORS:

Risk Potential to Blood/Body Fluids:

Category I: Tasks in this category involve exposure to blood, body fluids, or tissues, and require the use of personal protective equipment.

*Category II: Tasks in this category involve no exposure to blood, body fluids, and/or tissues, but employment may require performing unplanned category I tasks.

Category III: these tasks require no exposure to blood, body fluids, and/or tissues, and category I tasks are not a condition of employment.

ESSENTIAL JOB FUNCTIONS & RESPONSIBILITIES

Administrative Functions

• Assist the Director in planning, developing, organizing, implementing, and directing the day to day functions of the Maintenance Department, its programs and activities.
• Assist in developing and implementing written maintenance policies and procedures.
• Review the department's policies, procedure manuals, job descriptions, etc., at least annually for revisions and make recommendations to the Director.
• Interpret the department's policies and procedures to employees, residents, visitors, government agencies, etc.
• Assume the administrative authority, responsibility and accountability of directing the Maintenance Department in the absence of the Director.
• Delegate administrative authority, responsibility, and accountability to other maintenance personnel as deemed necessary to assure that their duties can be properly performed.
• Coordinate maintenance services and activities with other related departments (i.e., Housekeeping, Dietary, Nursing, etc.).
• Make written and oral reports/recommendations to the Director as necessary or required concerning the operation of the Maintenance Department.
• Assist in establishing an effective preventive maintenance program of cleaning, painting, maintaining equipment, etc., as necessary/approved.; provide documentation of completion of tasks
• Adhere to established timelines for completion of preventive maintenance programs
• Establish a priority system on unscheduled maintenance.
• Submit accident/incident reports to the Director within twelve (12) hours after their occurrence.
• Assist the Director in identifying, evaluating, and classifying routine and job related functions to ensure that maintenance tasks involving potential exposure to blood/body fluids are properly identified and recorded.
• Ensure that the facility and equipment is properly maintained for resident comfort and convenience.
• Inspect storage rooms, utility/janitorial closets, etc., for upkeep and supply control.
• Participate in facility surveys (inspections) made by authorized government agencies.
• Review and develop a plan of correction for maintenance deficiencies noted during survey inspections and provide a written copy of such to the Director as necessary.
• Keep abreast of economic conditions/situations and recommend to the Director adjustments in maintenance services that assure the continued ability to provide a safe and comfortable environment.
• Perform administrative duties such as completing necessary forms, reports, evaluations, studies, etc., as directed to assist in the control of equipment and supplies.
• Monitor outside services to assure that such services are performed correctly. Report problem areas to the Director.
• Delegate a responsible staff member to act in your behalf when you are absent from the facility.

Committee Functions

• In the absence of the Director, serve on various committees of the facility (i.e., Infection Control, Safety, QA, etc.) and provide written/oral reports of the maintenance services and activities as required or directed.
• Implement recommendations from established committees (i.e., Infection Control, Safety, QA, etc.).
• Attend department head meetings, etc., as scheduled or as may be directed.
• Assist in scheduling departmental meeting times, dates, places, etc.

Personnel Functions

• Conduct and schedule in-service training classes, on-the-job training, and orientation programs for maintenance personnel.
• Schedule personnel, work assignments, etc., to expedite work.
• Assist in standardizing the methods in which maintenance tasks will be performed. Make recommendations to the Director.
• Ensure that maintenance personnel follow established safety regulations in the use of equipment and supplies at all times. Report violations to the Director.
• Make daily rounds to assure that maintenance personnel are performing required duties and to assure that appropriate maintenance procedures are being rendered to meet the needs of the facility.
• Review and check competence of maintenance personnel and make necessary adjustments/corrections as required or that may become necessary.
• Conduct departmental performance evaluations as necessary and in accordance with the facility's policies and procedures.
• Meet with maintenance personnel on a regularly scheduled basis; solicit advice from department personnel concerning the operation of the maintenance department; assist in identifying and correcting problem areas and the improvement of services. Provide information to the Director.
• Terminate employment of personnel when necessary, documenting and coordinating such actions with the Personnel Director and Director of Maintenance.
• Review complaints and grievances made or filed by department personnel.
• Provide complaint/grievance reports to the Director as required or as may be necessary.
• Maintain an excellent working relationship with other department supervisors and coordinate maintenance services to assure that care and services can be performed without interruption. Report problem areas to the Director.
• Assist the Director in determining staffing requirements necessary to meet the maintenance department's needs, and assure that sufficient maintenance personnel are on duty for each shift.
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis as well as a calm environment throughout the facility.

Staff Development

• Assist the maintenance staff in the development and use of departmental policies, procedures, equipment, supplies, etc.
• Assume the responsibility for maintaining your professional competence through participation in programs of continuing education (i.e., seminars, training programs, etc.).
• Ensure that all maintenance personnel attend and participate in annual OSHA and CDC in-service training programs; including but not limited to hazard communication, TB management, blood borne pathogens, confined space/"Lock out tag out" standard.

Safety and Sanitation

• Supervise safety and fire protection and prevention programs by inspecting work areas and equipment as directed. Report findings to the Director.
• Ensure that maintenance personnel follow established safety regulations in the use of equipment and supplies at all times.
• Ensure that all personnel wear and/or use safety equipment and supplies (e.g., back brace, mechanical lifts, etc.) when lifting or moving heavy objects.
• Ensure that maintenance supplies, equipment, etc., are maintained to provide a safe and comfortable environment. Report needs to the Director.
• Promptly report equipment or facility damage to the Director.
• Assist in maintaining material safety data sheets (MSDSs) for hazardous chemicals in the maintenance department.
• Ensure that containers of hazardous chemicals in the department are properly labeled and stored.
• Ensure that all maintenance personnel are trained