Maintenance Admin & Payroll Coordinator

Westlake; Calvert City (KY); On-site; USD 42,000 - 60,000; Full time

Job summary

Westlake is seeking an Administrative, Payroll and Maintenance Support professional to provide administrative, technical, and organizational support for maintenance and payroll activities, ensuring accuracy, documentation discipline, and compliance.

In this role you will maintain maintenance and equipment records, help plan schedules, process payroll, prepare reports and KPIs, support onboarding and invoicing, and assist with audits and data quality initiatives, all while prioritizing safety and

Qualifications

• High school diploma required; Associate degree in business or related field preferred.
• Proficiency with Microsoft Office applications, particularly Excel, Word, Outlook, and SharePoint
• Strong organizational, communication, and recordkeeping skills
• Ability to manage multiple priorities while maintaining accuracy and attention to detail
• Experience with payroll processing and CMMS such as SAP, Maximo, or equivalent preferred.

Responsibilities

• Maintain maintenance and equipment records in company programs and filing systems.
• Help plan and schedule maintenance work, including work packages, reports, and supporting documentation.
• Handle purchasing paperwork for maintenance (requisitions, service requests, bids, contractor documents, scopes of work, and other correspondence).
• Process departmental payroll by reviewing timecards, overtime, vacation, attendance, and adjustments; ensuring accurate and on-time submission.
• Prepare and distribute maintenance performance reports and KPIs.
• Support contractor onboarding, badging, invoicing, and related recordkeeping.
• Organize departmental meetings, including agendas, minutes, and action item follow-up.
• Manage departmental office supplies and inventory.
• Provide administrative support for outages, turnarounds, and major projects.
• Act as a contact point for routine communications and route inquiries to the right people.
• Help maintain compliance by tracking required documentation, training records, and audit information.
• Look for ways to improve administrative processes, workflows, and data quality.
• Perform other support duties as needed, including during outages, emergencies, and overtime.

Skills

Microsoft Office

Excel

Organizational skills

Communication skills

Recordkeeping

Multitasking

Education

Associate degree in business or related field

Tools

SAP

Maximo

SharePoint

Job description

Westlake is seeking an Administrative, Payroll and Maintenance Support professional to provide administrative, technical, and organizational support for maintenance and payroll activities, ensuring accuracy, documentation discipline, and compliance.

In this role you will maintain maintenance and equipment records, help plan schedules, process payroll, prepare reports and KPIs, support onboarding and invoicing, and assist with audits and data quality initiatives, all while prioritizing safety and