Main Office Clerical Substitute (Williamstown Elementary)

Williamstown Elementary School; Williamstown (MA); On-site; USD 22,000 - 30,000; Part time

Job summary

Williamstown Elementary School is seeking a dependable, flexible Main Office Clerical Substitute to cover planned and unplanned absences of staff. You will greet visitors, answer phones, process mail, and support daily office tasks while maintaining confidentiality.

The ideal candidate has a high school diploma, prior office experience, and fluency with Google Apps and Microsoft Office. Immediate start; hourly rate $16–$22; on-call/per diem role.

Qualifications

• Education: High School Diploma or GED required; associate degree preferred.
• Experience: prior office/administrative work is desirable; school setting valued.
• Skills: proficient with Google Apps and Microsoft Office; maintain confidentiality.

Responsibilities

• Greet and assist parents, students, and visitors in a polite, professional manner.
• Answer phones, route messages, and manage mail and notices.
• Provide clerical support and maintain records in student information systems.
• Assist with attendance, sign-in/out, and basic office operations.
• Support logistics, distribute materials, and help with field trip scheduling.

Skills

Customer Service

Communication

Organizational Skills

Multitasking

Education

High School Diploma / GED

Tools

Google Apps

Microsoft Office

PowerSchool

Job description

Main Office Clerical Substitute (Williamstown Elementary)

Mount Greylock Regional School District - MA Williamstown Elementary School - Williamstown, Massachusetts Open in Google Maps

Main Office Clerical Substitute (Williamstown Elementary) Mount Greylock Regional School District - MA Williamstown Elementary School - Williamstown, Massachusetts Open in Google Maps

This job is also posted in Mount Greylock Regional School District

Job Details

Job ID: 5940382
Application Deadline: Oct 16, 2026 11:59 PM (Eastern Standard Time)
Posted: Sep 25, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

JOB TITLE : Main Office Clerical Substitute (Williamstown Elementary)

REPORTS TO : Principal

POSITION TYPE: On-Call / Per Diem Substitute

Position Overview

Williamstown Elementary School is seeking a dependable, flexible, and professional Elementary Main Office Clerical Substitute to provide coverage during planned and unplanned absences of main office administrative staff.

This position plays a vital role in maintaining the smooth, efficient operation of the school's main office. The ideal candidate will serve as a welcoming first point of contact for students, parents, staff, and community members while performing general office support and administrative tasks.

Essential Duties & Responsibilities

• Reception & Customer Service: Screen, greet, and assist parents, students, visitors, and staff in a polite and professional manner. Direct guests according to building security protocols and issue visitor badges as required.
• Communications & Telephones: Answer incoming calls, route messages efficiently, answer general inquiries, and handle incoming/outgoing mail.
• Clerical Support: Type, file, copy, fax, scan materials, and assist in maintaining general office, student, or 504 documentation. Compose or proofread basic office notices, daily memos, and correspondence as directed.
• Student & Attendance Tracking: Assist with student sign-ins/sign-outs, daily attendance entry, and maintaining records in student information systems (PowerSchool).
• Student Supervision: Provide a supportive, calm environment for students waiting in the main office for parents, medical checks, or disciplinary reasons.
• Logistics & Inventory Support: Assist with receiving and sorting daily deliveries, distributing classroom materials, and scheduling field trip transportation as needed.
• Office Operations: Help maintain an organized office space and perform basic troubleshooting for minor office equipment issues (copiers, printers, scanners).

Qualifications & Requirements

• Education: High School Diploma or GED required; Associate degree or higher preferred.
• Experience: Previous office, secretarial, or administrative experience preferred. 1–3 years of related administrative experience is desirable. Experience working in a school setting or with young children is highly valued.
• Technical Proficiency: Strong computer skills, including experience with Google Apps (Docs, Sheets, Mail) and Microsoft Office. Familiarity with student information databases (e.g., PowerSchool) is a plus.
• Interpersonal & Communication Skills: Excellent oral and written communication skills. Demonstrated ability to build positive working relationships with students, parents, staff, and the community while maintaining strict confidentiality.
• Key Attributes: High degree of patience, strong organizational skills, ability to multitask in a busy environment, and common-sense problem-solving skills.

Working Conditions & Physical Requirements

• Fast-paced elementary school office environment with frequent interruptions.
• Must be able to operate standard office machinery (computers, phones, copiers, fax).
• Successful completion of a background check (CORI/Fingerprinting) is required prior to employment.

COMPENSATION: Hourly rate commensurate with the education and relevant experience of the successful applicant ranging from $16 to $22 per hour.

Position Type: Full-Time
Salary: $16 to $22 Per Hour
Job Categories:
Substitute > Substitute
Substitute > Substitute: Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Jonathan Nopper , HR Coordinator
• District Office
• Williamstown, Massachusetts 01267
• Phone: [phone] x 4001
• Email: [e-mail]