Mailroom Scanning & Processing Clerk - Onsite - Rancho Cordova, CA

Gainwell Technologies; West Sacramento (CA); On-site; USD 33,000 - 47,000; Full time

Job summary

Gainwell Technologies is seeking a Mailroom Scanning & Processing Clerk to support California’s Medi-Cal program. This onsite role requires careful document handling, organization, and accuracy in a high-volume environment.

You will prepare, pre-screen, sort, and process paper claims and other documents for scanning, ensuring proper preparation and confidentiality while meeting daily production targets.

Qualifications

• High school diploma or GED required.
• Excellent attention to detail and organization.
• Able to perform repetitive, accuracy-focused work in high-volume setting.
• Must follow written policies and procedures.
• Proficient with basic MS Office applications.
• Experience in mailroom ops or document processing is preferred.

Responsibilities

• Prepare, pre-screen, sort, and batch documents for scanning.
• Review documents to ensure proper organization before scanning.
• Sort documents by type to support efficient processing.
• Perform scanning and processing in a high-volume production environment.
• Meet daily productivity, accuracy, and quality standards.
• Follow procedures to ensure consistent, accurate work.
• Maintain confidentiality of sensitive information.
• Collaborate with teammates to meet production goals.

Skills

Attention to detail

Organizational skills

Time management

MS Office

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Outlook

Teams

SharePoint

Job description

Mailroom Scanning & Processing Clerk - Onsite - Rancho Cordova, CA

Date: Oct 4, 2026

Location: West Sacramento, CA, US, 95605-1630

Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards. You’ll have an incredible opportunity to grow your career in a company that values your contributions and puts a premium on work flexibility, learning, and career development.

Summary

As a Mailroom Scanning & Processing Clerk at Gainwell, you’ll play an important role in supporting California’s Medi-Cal program by preparing, organizing, and processing healthcare documents for scanning.

This is a high-volume, production-focused position where accuracy, organization, and attention to detail are important. If you’re dependable, comfortable performing detailed work, and enjoy being part of a team, this could be a great opportunity for you.

Your role in our mission

Prepare, pre‑screen, sort, and batch paper claims and other documents for scanning and processing.

Review documents to ensure they are properly organized and prepared before scanning.

Sort and organize documents by type to support accurate and efficient processing.

Perform scanning and document‑processing activities in a high-volume production environment.

Meet established daily productivity, accuracy, and quality standards.

Follow written procedures and guidelines to ensure work is completed accurately and consistently.

Maintain confidentiality when handling healthcare and other sensitive information.

Work collaboratively with team members to meet production goals and contractual service‑level requirements.

What we're looking for

High school diploma or GED.

Strong attention to detail and organizational skills.

Ability to perform repetitive, accuracy‑focused work in a high‑volume environment.

Ability to follow written policies, procedures, and detailed instructions.

Good time‑management skills and the ability to meet daily production expectations.

Basic computer skills, including Microsoft Word, Excel, Outlook, Teams, and SharePoint.

Previous experience in mailroom operations, document scanning, document processing, records management, data entry, claims processing, or other high-volume administrative work is preferred.

What you should expect in this role

Fully onsite in Rancho Cordova, California, five days per week.

Work schedule: 6:00 a.m. to 2:30 p.m.

Reliable and consistent attendance is required.

Work in a production-focused environment with established daily productivity and quality expectations

This position may also be used to build a pipeline of qualified candidates for current and future opportunities supporting Gainwell operations.

#LI-ONSITE

#LI-MA1

The pay range for this position is $32,600 - $46,500 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. You’ll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a 401(k) employer match, comprehensive health benefits , and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. You’ll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at our company website and visit our Careers site for all available job role openings.

Gainwell Technologies is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), age, sexual orientation, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Gainwell Technologies defines \"wages\" and \"wage rates\" to include \"all forms of pay, including, but not limited to, salary, overtime pay, bonuses, stock, stock options, profit sharing and bonus plans, life insurance, vacation and holiday pay, cleaning or gasoline allowances, hotel accommodations, reimbursement for travel expenses, and benefits.