Mailroom & Office Services Specialist

MFA Oil Company; Columbia Township (MO); Hybrid; USD 17,000 - 22,000; Full time

Job summary

The MFA Oil Company is seeking an Office Services Clerk to provide exceptional customer service for mailing, shipping and receiving, interoffice communications, and supply duties at the Home Office. You will handle mail, freight, and inventory, and support printshop tasks as needed.

Ideal candidates bring a high school diploma, proficiency with Microsoft Office, strong time management, and the ability to work independently or in a team.

Qualifications

• High school diploma or equivalent.
• Must have computer knowledge and familiarity with Microsoft Office products.
• Knowledge of good workflow principles.
• Ability to meet deadlines with a high degree of time management skills.
• Ability to perform detail work with accuracy and be well organized.
• Excellent customer service skills.
• Ability to work both independently and in a team environment.
• Ability to move and position self to move and retrieve products and supplies from shelves, under counters, and in and out of vehicles including lifting items up to 50 pounds.
• Ability to move throughout the building to gather and deliver mail.
• A valid driver's license.
• Must meet Company requirements, including successful background check and drug test.
• Ability to speak, read, write, and understand the English language to communicate with customers, coworkers, and supervisors.
• Legal authorization to work in the United States

Responsibilities

• Receive and sort incoming mail and deliver to departments throughout the Home Office.
• Pick up any outgoing mail from each department.
• Stuff all mail to be sent out daily.
• Place labels on envelopes for mailing.
• Accept freight shipments and distribute to appropriate departments and personnel.
• Keep office and Break Time supplies stocked, monitoring supply levels and ordering supplies as needed.
• Obtain supervisory approval for larger purchases.
• Purchase special supplies as directed and approved by supervisor, ordering online or traveling to local stores as needed.
• Receive requests and fill orders for supplies for field locations in all divisions.
• Operate printer, copier, paper cutter, paper folding and envelope stuffing equipment, postage machine and other printshop duties.
• Assist in maintenance of copiers, keep toner and paper supplies ready, perform light maintenance, and contact service providers as required.
• Maintain a clean and organized work area.
• Log incoming shipments and track recipients.
• Keep up to date on postal rules and shipping regulations through UPS.
• Prepare packages for delivery and schedule pick up.
• Assist with pool car upkeep and mail pick up as needed.
• Adhere to company policies and position-specific procedures; may perform other duties as assigned.

Skills

Customer service

Microsoft Office

Time management

Detail-oriented

Organization

Independent/Team work

Valid driver's license

Background check and drug test

English language

Education

High school diploma or equivalent

Job description

Overview

The Office Services Clerk provides exceptional customer service for mailing, shipping and receiving, interoffice communications, and supply duties.

MFA Oil Company is an Equal Opportunity/Drug-Free Employer.

Responsibilities

• Receive and sort incoming mail and deliver to departments throughout the Home Office. Pick up any outgoing mail from each department.
• Stuff all mail to be sent out daily. Place labels on envelopes for mailing.
• Accept freight shipments and distribute to appropriate departments and personnel.
• Keep office and Break Time supplies stocked, monitoring supply levels and ordering supplies as needed, obtaining supervisory approval as required for larger purchases.
• Purchase special supplies as directed and approved by supervisor and/or other authorized personnel, ordering online or traveling to local stores to pick up supplies as needed.
• Receive requests and fill orders for supplies for field locations in all divisions, including copying forms needed by the above.
• Operate printer, copier, paper cutter, paper folding and envelope stuffing equipment, postage machine and other tools to make copies, prepare documents for mailing and fulfill other printshop duties as requested.
• Assist in maintenance of copiers throughout the Home Office location; keep toner and paper supplies readily available for office personnel use, perform light maintenance, and contact service providers as required.
• Maintain a clean and organized work area.
• Log incoming shipments and keep track of recipients.
• Keep up to date on postal rules and regulations as well as shipping regulations through UPS.
• Prepare packages for delivery and schedule pick up.
• Assist with pool car upkeep and mail pick up as needed.
• All MFA Oil employees are expected to know and adhere to company and position specific policies and procedures. While this job description contains the primary duties of the position, employees may be expected to perform other duties as assigned.

Job Requirements

• High school diploma or equivalent.
• Must have computer knowledge and familiarity with Microsoft Office products.
• Knowledge of good workflow principles.
• Ability to meet deadlines with a high degree of time management skills
• Ability to perform detail work with accuracy and be well organized.
• Excellent customer service skills
• Ability to work both independently and in a team environment
• Ability to move and position self to move and retrieve products and supplies from shelves, under counters, and in and out of vehicles including lifting items up to 50 pounds.
• Ability to move throughout the building to gather and deliver mail.
• A valid driver’s license
• Must meet Company requirements, including successful background check and drug test.
• Ability to speak, read, write, and understand the English language to communicate with customers, coworkers, and supervisors.
• Legal authorization to work in the United States

Preferred Skills

• Experience working with purchase orders
• Ability to work at a fast pace.
• Ability to set priorities and goals and develop plans for achieving them.
• Effective written and verbal communication skills