Mailroom Coordinator - Part-time

Hanover Foods Corporation; Hanover (York County); Presencial; USD 17 000 - 22 000; Tempo parcial

Resumo da oferta

Hanover Foods Corporation seeks a part-time Mailroom & Office Operations and Fleet & Facilities Support associate in Hanover, PA. The role runs 9am-2pm, Monday through Friday, handling mail distribution, shipping, and basic facilities tasks on a busy campus.

Responsibilities span mail processing, fleet vehicle upkeep, and general office duties. You will work with confidentiality, maintain records, and support HR/payroll as needed while ensuring a professional environment and timely task

Qualificações

• Ability to handle confidential information with discretion and professionalism.
• Strong organizational, communication, and multitasking abilities.
• Reliable attendance and punctuality.
• Valid driver’s license and clean driving record.

Responsabilidades

• Manage daily mailroom activities across the campus, including sorting, distributing, and preparing outgoing mail and packages.
• Maintain postage meters, scales, and shipment logs for accurate tracking and cost control.
• Coordinate bulk mailings, scanning, shredding, and document archiving per confidentiality standards.
• Run company errands and deliveries to support daily operations.
• Monitor and replenish office and mailroom supplies.

Conhecimentos

Confidential information handling

Organization

Communication

Multitasking

Attendance & punctuality

Descrição da oferta de emprego

Job Details: Job Location: Hanover, PA 17331, Position Type: Part Time, Job Shift: Day, The duties listed below are representative of the types of responsibilities required for the role. Additional tasks may be assigned as needed to meet the needs of the organization:

Mailroom & Office Operations

Part-time 9am-2pm

• Oversees daily mailroom activities across the company's main campus, including sorting, distributing, and preparing outgoing mail and packages via FedEx, UPS, and USPS.
• Maintains postage meters, mail scales, and digital shipment logs to ensure accurate tracking and cost control.
• Coordinates bulk mailings, scanning, shredding, and document archiving in accordance with confidentiality and retention standards.
• Performs company errands and makes deliveries as needed to support daily operations and ensure timely completion of tasks.
• Monitors and replenishes office and mailroom supplies and inventory to support uninterrupted operations.

Fleet & Facilities Support

• Manages company vehicle scheduling and usage, ensuring timely maintenance, accurate mileage tracking, and adherence to fleet policies.
• Maintains complete and up‑to‑date vehicle records, including registrations and maintenance documentation.
• Coordinates routine service, repairs, and required inspections with approved vendors through the fleet management provider.
• Performs general fleet vehicle maintenance and upkeep, including washing, vacuuming, snow removal, and ensuring vehicles remain clean, presentable, and ready for use.
• Supports general facility tasks, such as flag maintenance, bulletin board updates, and basic office upkeep to maintain a professional environment.
• Performs other duties as assigned by the Compensation Manager and/or HR leadership.

Qualifications: KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to manage confidential information with discretion and professionalism.
• Strong organizational, communication, and multitasking skills.
• Reliable attendance and punctuality.
• Valid driver's license and clean driving record required.

PHYSICAL, ENVIRONMENTAL, AND OTHER JOB REQUIREMENTS

• Frequent standing, walking, bending, and reaching throughout the workday.
• Regular lifting and carrying of office materials or supplies averaging 25 pounds (up to 50 pounds, as needed).
• Occasional periods of sitting while performing desk or computer-based tasks.
• Regular use of hands and fingers to operate office equipment such as keyboards, phones, copiers, and scanners.
• Sufficient visual acuity to read documents, operate equipment, and perform accurate data entry.
• Clear verbal and auditory communication skills for in‑person, phone, and electronic interactions.
• Work performed in a standard office environment with moderate noise levels and controlled temperatures.