Mailroom Coordinator I

Canon U.S.A., Inc.; Woodbury (MN); On-site; USD 17,000 - 18,000; Full time

Benefits offered by this job

Competitive pay & benefits

Comprehensive training and development programs

Employee discounts on entertainment and products

Job summary

A leading technology company is seeking a Mailroom Coordinator I in Woodbury, MN. The role involves sorting and delivering mail, managing supplies, and providing excellent customer service. Ideal candidates should have a high school diploma, some computer skills, and the ability to lift up to 50 lbs. Competitive pay and benefits are offered in a supportive work environment.

Qualifications

• High school Diploma or equivalent.
• Some computer skills preferred.
• Ability to quickly learn routine functions of equipment & systems.

Responsibilities

• Receive, sort, and deliver all incoming mail & packages.
• Pick up mail at the Egan Post Office daily.
• Organize and distribute supplies and verify items.

Skills

Customer service

Computer skills

Organization

Education

High school Diploma or equivalent

Job description

Overview

Mailroom Coordinator I

Job Location: US-MN-WOODBURY

Requisition ID: 2025-20189

Number of Openings: 1

Category: Customer Service/Support

Position Type: Regular Full-Time

Salary: Minimum USD $17.00/Yr., Maximum USD $18.00/Yr. (Fixed Salary USD $18.00/Hr.)

Responsibilities

• Mail/PACKAGES/POUCHES: Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames; wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations; prepare special outgoing inter-office pouches; process outgoing overnight items (e.g., Federal Express, UPS) to meet client/vendor deadlines; deliver incoming overnight packages within established time frames; log outgoing and incoming items for accuracy and completeness.
• Post Office, Bank Runs Daily: Pick up mail each morning at Egan Post Office to be brought to Illumifin office by 7am; certified mail delivery to Woodbury Post Office 2x weekly (Tuesday and Friday); drop off checks at local Bank of America branch daily.
• Supplies/Copying/Faxing: Organize and distribute supplies, verify and log orders, monitor inventory of copy supplies, stock paper and toner; handle distribution of items to client employees; estimate runtimes for small to medium photocopy jobs; verify quality and accuracy of copies; produce bound copies on request; deliver and pick up copy jobs; perform minor maintenance on copiers as needed; operate fax machines with logs and data entry for client charge backs; generate activity, confirmation reports, and notify receivers as necessary; prepare monthly production and volume reports.
• May perform additional functions at the direction of the Site Manager: set up/maintain kitchen areas and conference rooms, order food and beverages; provide reception duties (answer phones, take messages, greet visitors); move boxes, supplies or furniture; replace light bulbs; assist with document scanning; assist in preparing outgoing items for shipping; learn new features of office equipment as technology evolves.

Qualifications

• High school Diploma or equivalent
• Some computer skills preferred
• Ability to perform or quickly learn routine functions of equipment & systems (fax, scanner, metering, stamping tracking, photocopying, color copying, etc.)
• Excellent customer service, professional attitude and appearance
• Ability to work overtime & meet deadlines
• Hours: Monday–Friday, 5:30am – 2:00pm

Physical Demands

• Physical activity including bending, reaching, lifting and prolonged periods of sitting or standing
• May lift and/or move up to 50 lbs

What We Offer

• Competitive pay & benefits
• Comprehensive training and development programs
• A positive work and client environment
• Employee discounts on entertainment, products, and services nationwide

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