Mail Room & Workplace Coordinator

Jones Lang LaSalle Incorporated; Belen (NM); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Mail Room & Workplace Coordinator to ensure efficient mail operations and support facility-related tasks. This role involves overseeing mail distribution, managing office facilities, and providing excellent customer service. The ideal candidate will have a strong background in organizational skills and multitasking, with a Bachelor's degree in Business Administration or a related field. Join a dynamic team that values your contributions and fosters a collaborative work environment, where you can thrive and grow your career.

Benefits

Health Insurance

Retirement Plan

Paid Time Off

Professional Development Opportunities

Flexible Work Hours

Qualifications

• 3-5 years of experience in workplace management or similar role.
• Strong organizational skills and attention to detail.

Responsibilities

• Oversee day-to-day mail room operations and manage mail distribution.
• Coordinate facility maintenance activities and manage office supplies.

Skills

Organizational Skills

Multitasking

Communication Skills

Interpersonal Skills

Problem-Solving

Education

Bachelor's degree in Business Administration

Bachelor's degree in Hospitality Management

Bachelor's degree in Facility Management

Tools

Microsoft Office

Facilities Management Software (Corrigo)

Job description

Mail Room & Workplace Coordinator page is loaded

Mail Room & Workplace Coordinator

Solicitar remote type On-site locations Belen, CRI time type Full time posted on Publicado hace 2 días job requisition id REQ423879

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Mail Room/Workplace Coordinator ensures efficient and organized mail operations and supports various facility-related tasks. This position involves overseeing the day-to-day operations of the mail room, managing incoming and outgoing mail, coordinating facility maintenance activities, and providing excellent customer service to internal employees and external stakeholders. The Mail Room/Facilities Coordinator maintains a safe and functional workspace environment while effectively managing mail distribution and other related administrative tasks.

Key Responsibilities:

Mail Management:

• Receive, sort, and distribute incoming mail and packages to the appropriate recipients or departments.
• Prepare outgoing mail and packages for shipment, including arranging couriers and coordinating mail delivery services.
• Maintain accurate records of incoming and outgoing mail, tracking packages and ensuring timely delivery.

Facility Coordination:

• Manage office facilities, including maintenance, warranties, repairs, and renovations
• Coordinate with vendors and service providers for office supplies, equipment, and services (soft and hard)
• Oversee office space planning and allocation.
• Support and coordinate meeting and events coordination with internal and external visitors.
• Maintain inventory of office supplies and equipment
• Assist with onboarding new employees and managing workplace technology
• Ensure compliance with health and safety regulations
• Handle employee inquiries and requests related to workplace matters
• Implement and maintain office policies and procedures
• Manage mail and courier services
• Assist with budget preparation and expense tracking for office-related items

Requirements:

• Bachelor's degree in Business Administration, hospitality management, Facility Management
• Minimum B2 English Level
• 3-5 years of experience in workplaces management or similar role
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Advanced in Microsoft Office
• Suite Knowledge of office management systems and procedures
• Problem-solving and decision-making abilities
• Ability to work independently and as part of a team
• Attention to detail and accuracy

Preferred Qualifications:

• Experience with facilities management software as Corrigo
• Knowledge of health and safety regulations
• Project management skills
• Scrum Agile Certification is a plus
• Familiarity with procurement processes

Location:

On-site –Belen, CRI

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .