Mail Operations Coordinator — Secure, Timely Deliveries

UN Secretariat; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

The UN Secretariat's Mail Operations Unit seeks a dedicated Mail Assistant at Headquarters to support secure mail and pouch processes. You will assist with x-ray screening, logging items, receiving mail from couriers and missions, and ensuring accurate sorting and delivery.

You will weigh items, calculate postage, decide between postal or pouch dispatch, and help unload containers. The role also involves data entry, report creation, and training new staff to ensure timely delivery and strict

Qualifications

• High school diploma or equivalent.

Responsibilities

• Assist with the x-ray screening of incoming mail and pouches.
• Maintain logs and record mail quantities and categories.
• Receive mail from couriers, governments, and missions; deliver after screening.
• Weigh mail, determine postage, and decide postal vs. pouch dispatch.
• Inspections of parcels, unloading containers, and loading mail for delivery.
• Support data entry, report creation, and training new staff.
• Ensure urgent mail is delivered promptly and adhere to pouch rules and security procedures.

Skills

General office procedures

Mail and pouch operations

Safety and security regulations

Teamwork

Client orientation

Mail tracking systems

Data collection

Education

High school diploma or equivalent

Tools

Mail tracking systems

Job description

The UN Secretariat's Mail Operations Unit seeks a dedicated Mail Assistant at Headquarters to support secure mail and pouch processes. You will assist with x-ray screening, logging items, receiving mail from couriers and missions, and ensuring accurate sorting and delivery.

You will weigh items, calculate postage, decide between postal or pouch dispatch, and help unload containers. The role also involves data entry, report creation, and training new staff to ensure timely delivery and strict