Mail Coordinator I

Apex Systems; Merrifield, Northern (VA, KY); On-site; USD 21,000 - 32,000; Full time

Job summary

Everforth Apex in Merrifield, VA is seeking a Mail Coordinator I to manage inbound and outbound mail, package delivery, and document handling on-site. You will use an internal tracking system to log custody of items and support internal customers across departments.

This role requires strong attention to detail, teamwork, and the ability to prioritize multiple tasks in a fast-paced environment. Proficiency with Microsoft Office and basic courier software helps ensure accurate deliveries and

Qualifications

• Strong attention to detail and accuracy in mail handling.
• Ability to collaborate across departments and teams.
• Experience in a high-production environment with tight deadlines.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and basic courier software.

Responsibilities

• Deliver inbound USPS, express mail, and packages to all departments.
• Collect and deliver internal correspondence, documents, and orders accurately.
• Use internal tracking to document chain of custody for inbound items.
• Time stamp and organize inbound mail for distribution.
• Identify employee locations for deliveries and route mail efficiently.
• Research rerouting options and communicate with business units.
• Retrieve and transport outbound mail from drop-off locations to the Mail Center.
• Process time-sensitive mailings and projects with care.
• Assist employees with mail inquiries and supplies.

Skills

Attention to detail

Team collaboration

Time management

Verbal and written communication

Microsoft Office

Tools

Courier software

Job description

# Mail Coordinator IApply**Job#: 3051918****Job Description:**Mail Coordinator I**Location:** Merrifield, Virginia (On-site)Role OverviewThis position is primarily responsible for the delivery of inbound mail and packages, internal documents, and facilitating the handling and transport of outbound mail and packages. This role involves delivering mail to all departments within the organization and ensuring the timely collection, handling, and transport of outbound enterprise correspondence and packages. The coordinator must maintain an accurate record of mail handling activities and work with internal customers and business partners to facilitate operations.Key Responsibilities* Ensure all inbound USPS correspondence, express correspondence, and packages are delivered timely and accurately across campus.* Ensure all internal correspondence, documents, packages, and orders are collected and delivered accurately.* Utilize an internal tracking system to scan and document chain of custody records for inbound items.* Organize, review, and time stamp inbound USPS correspondence for distribution.* Use available tools and resources to identify employee locations for deliveries.* Independently perform research to properly re-route mail.* Establish and maintain effective communication with business units, partners, and internal customers.* Retrieve and transport outbound mail, correspondence, and packages from drop-off locations to the Mail Center.* Process time-sensitive mailings and projects responsibly.* Aid employees with mail inquiries, supplies, and challenges.* Research and verify address information requests to government administrations.* Maintain current knowledge of the organizational structure to ensure accuracy in deliveries.Required Qualifications* Strong attention to detail.* Ability to collaborate within a team environment and across departments.* Experience in a high-production environment to meet multiple deadlines simultaneously.* Skill in managing multiple responsibilities independently and within a team environment.* Skill in collecting and analyzing information to exercise sound judgment and responsible decision-making.* Effective skills interpreting and following instructions, guidelines, and procedures.* Strong and effective verbal and written communication skills.* Effective research, analytical, and problem-solving skills that provide customer service.* Strong time management skills and the ability to prioritize responsibilities, assignments, and projects.* Working knowledge with Microsoft Office products.Preferred Qualifications* Demonstrated work experience in a mail room or office environment.* Working knowledge of courier software programs (FedEx, USPS, UPS).* Experience or familiarity with computers and software.* Demonstrated work experience in a customer service-based environment. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Merrifield, VA, US**Job Type:****Date Posted:** September 14, 2026**Pay Range:** $15 - $23 per hour