Mail Clerk/Carrier

Montana State University; Bozeman (MT); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical / Dental / Vision

Retirement

Tuition waiver

Annual and sick leave

Holiday pay

Job summary

Montana State University seeks a Mail Clerk to support campus mail operations and front-desk cashiering at the USPS station. The role requires accurate handling of mail, customer service, and adherence to posting and fee structures.

The position offers a Monday–Friday schedule, 7:30 am–4:00 pm or 8:00 am–4:30 pm, with occasional Saturday shifts. Salary ranges for Mail Clerk I–II are $22.00–$24.00 per hour, commensurate with experience.

Qualifications

• High school graduation or equivalent plus related customer service experience.
• Demonstrated experience with postal rates, procedures, and services.
• Accurate, detail-oriented work with high-volume processing.
• Experience operating office equipment (scales, barcode scanners, computers, printers).

Responsibilities

• Provide cashiering assistance at the USPS Contract Station Customer Service Window.
• Perform opening and closing procedures, including deposits.
• Process outbound campus mail, weigh, charge, and meter.
• Back-up mail delivery support across multiple routes.

Skills

Customer service

Detail oriented

Office equipment

Cash handling

Education

High school diploma

Tools

Scales

Barcode scanners

Computers

Printers

Job description

Please see Special Instructions for more details.

This position is not eligible for new sponsorship.

Position Information

Announcement Number

Announcement Number STAFF - VA - 27110

For questions regarding this position, please contact:

The person in this position performs a variety of clerical and manual work in processing, sorting and delivering mail.

Position Number

Position Number 4M1698

Department

Department Facility Services

Division

Division University Services

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 1.0

Benefits Eligible

Salary Mail Clerk I: $22.00 per hour, commensurate with experience, education, and qualifications | Mail Clerk II: $24.00 per hour, commensurate with experience, education, and qualifications

Contract Type

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

The mission of Mail Services is to provide the University community with reliable, customer-focused, cost-effective service and to efficiently integrate with the U.S. Postal Service.

Duties and Responsibilities

• Provide cashiering assistance at the USPS Contract Station Customer Service Window (includes learning various service options, fee structures, mailing requirements and restrictions, and transport times).
• Perform opening and closing procedures (including internal and external record keeping and deposits).
• Process outbound campus mail (includes sorting by department charge number, weighing, determining charges, and metering mail).
• Provide solid back-up assistance for mail delivery to campus departments via multiple pedestrian and driving routes (including loading and unloading sacks, trays, tubs, parcels, and bags of mail into and out of vehicles).

Required Qualifications – Experience, Education, Knowledge & Skills

• High school graduation or equivalent, plus progressively responsible related customer service experience or an equivalent combination of relevant education and/or experience.
• Demonstrated experience with postal rates, procedures, and services.
• Demonstrated experience performing high-volume, detailed oriented work with a great deal of accuracy.
• Demonstrated experience operating general office equipment (scales, bar code scanners, computers, and printers.)

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Cashiering experience.
• Postal and/or mail room experience.

The Successful Candidate Will

• Successfully interact with a range of people with varied needs, both internal and external to the organization.
• Communicate effectively with employees and the public both in person and over the phone.
• Ability to multitask, performing required functions with short, inflexible timelines.
• Establish and maintain effective working relations with co-workers and the public.
• Work independently with minimal supervision and as part of a team.
• Routinely shift duties as required and represent Facilities Services and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional Information

Schedule is Monday – Friday, 7:30 am – 4:00 pm or 8:00 am – 4:30 pm, however, shift may vary depending on departmental need. An occasional 3-hour shift on Saturday may arise.

This search is open to one of two position levels dependent upon relevant experience of the candidate.

Must possess a valid driver’s license, an acceptable driving record, and meet all State of Montana requirements to operate State/University vehicles. (If successful candidate possesses a valid out-of-state driver’s license, must obtain a valid Montana driver’s license within 60 days of hire.)

This position is not eligible for sponsorship.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

The final candidate selected for this position will be required to successfully pass a background check.

Our benefits package includes:

• Medical / Dental / Vision
• Retirement
• Tuition waiver
• Annual and sick leave
• Holiday pay

Physical Demands

This position requires the ability to:

• Transport items up to 50 pounds.
• Remain in a stationary position for prolonged periods of time.
• Work in adverse weather conditions.
• Ascend and descend stairs with parcels and sacks of mail.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

This position has supervisory duties? No

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date Upon completion of a successful search.

Screening of applications will begin on October 6, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

This position is not eligible for new sponsorship.

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Required Documents

• Resume
• Cover Letter

Supplemental Questions

Required fields are indicated with an asterisk (*).