Mail and Scanning Clerk

AmSurg LLC; Nashville (TN); On-site; USD 32,000 - 44,000; Full time

Job summary

AMSURG is seeking a Mail and Scanning Clerk for our Central Billing Office in Nashville, TN. You will manually sort mail by Center, scan documents, and handle deposits and payments on a Monday–Friday onsite schedule.

Responsibilities include organizing mail, processing month-end invoicing, and ensuring accuracy while maintaining security policies. A high school diploma or GED and experience with mail sorting are required, with a strong emphasis on reliability and attention to detail.

Qualifications

• High School Diploma or GED.
• Experience with mail sorting and postage meter machines.
• Strong multitasking and attention to detail.
• Good verbal and written communication skills.

Responsibilities

• Pick up mail from the US Postal Service and Corporate office.
• Sort the mail by Center and add by Center, batch, and distribute to Depositors.
• Scan incoming mail to program for access and calculate checks separately.
• Deposit checks and cash payments; process patient credit cards.
• Sort mail by department/location; stamp date of receipt on documents.
• Process month-end invoicing and maintain scanners, calculators, and deposit machines.
• Correct misdirected mail and pack/ship office supplies as needed.
• Research missing EOBs and adhere to Information Security policies.
• Attend team meetings and trainings; maintain regular attendance.

Skills

Multitasking

Reliable and well-organized

Work under pressure

Verbal and written communication

Education

High School Diploma or GED

Job description

Company Overview: AMSURG is an independent leader in ambulatory surgery center services, operating a network of more than 250 surgery centers nationwide. In partnership with physicians and health systems, the organization delivers high-quality care for patients across a diverse spectrum of medical specialties, including gastroenterology, ophthalmology and orthopedics. To learn more about AMSURG, visit www.amsurg.com.

POSITION SUMMARY:

We have an opportunity available for a Mail and Scanning Clerk in our Central Billing Office (CBO) located in Nashville, TN. The Mail and Scanning Clerk on our team manually sorts incoming mail and adds it by relevant Ambulatory Surgery Center(“Center”), ensuring that it is delivered to the Depositors in a timely fashion per established procedures.

Work Schedule: ThisMail and Scanning Clerk position is offered on a Monday – Friday work schedule, requiring an onsite presence in our Nashville office.

ESSENTIAL RESPONSIBILITIES:

• Pick up mail from the US Postal Service and Corporate office.
• Sort the mail by Center.
• Add the mail by Center, batch, and distribute to appropriate Depositors.
• Scan incoming mail to program for everyone to access, calculating patient checks and insurance checks separately.
• Deposit checks into appropriate bank using scanner provided.
• Deposit cash payments.
• Process patient credit cards.
• Sort mail by department, location, or category (e.g., correspondence, payments, refunds).
• Stamp date of receipt on appropriate documents.
• Collect and prepare correspondence to be mailed (e.g., applying appropriate stamps, verifying addresses).
• Process month-end invoicing.
• Maintain upkeep on scanners, calculators, and deposit machines (this includes cleaning, changing ink, etc.).
• Correct, locate and re-forward misdirected mail.
• Pack and ship office supplies as needed
• Research missing EOBs and other required documents as needed.
• Adhere to Information Security Policies and ensure that AMSURG remains as secure as possible.
• Attend team meetings and huddles.
• Attend scheduled trainings.
• Regular and reliable attendance required.
• All other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required.

• Multitasking: The Mail and Scanning Clerk will be more efficient if able to take on various tasks at once, completing them without errors.
• Reliable and well-organized, with sharp attention to detail.
• Able to work under pressure.
• Good verbal and written communication skills.

Education/Experience:

• High School Diploma or General Education Degree (GED).
• Experience with mail sorting and postage meter machines.

Employment at AMSURG: Living Our Values Every Day
At AMSURG, our values define who we are and how we serve our patients, partners, and each other. As a national leader in ambulatory surgery, we are committed to a culture of excellence, integrity, teamwork and caring deeply. Our values guide every decision, ensuring we continue to elevate healthcare and provide the highest quality care.
These guiding principles are the foundation of our culture and a guide to how we collaborate, innovate, and make a difference every day.

• Care Deeply for those around us.
• Cultivate Integrity to build trust.
• Champion Excellence for continuous improvement
• Celebrate Teamwork every step to the way.

To ensure we retain and invest in great people, AMSURG provides its employees with the benefits, recognition, training, and opportunities needed for professional growth. Our wide range of health and welfare benefits allow you to choose the right coverage for you and your family. AMSURG offers a variety of health and welfare benefit options to help protect your health and promote your wellbeing. Benefits offered include but are not limited to: Paid Time Off, Medical, Dental, Vision, Life, Disability, Healthcare FSA, Dependent Care FSA, Limited Healthcare FSA, FSAs for Transportation and Parking & HSAs, and a matching 401(K) Plan.

Paid Time Off:

AMSURG offers paid time off, 9 observed holidays, and paid family leave. You accrue Paid Time Off (PTO) each pay period and depending on your position and can earn a minimum of 20 days and up to 25 days per calendar year.

EOE Statement:

AMSURG is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age (40 or older), race, color, religion, gender, sex, national origin, pregnancy, sexual orientation, disability, genetic information or any other status protected under applicable federal, state, or local laws. We strive to also provide a disability inclusive application and interview process. If you are a candidate with a disability and require reasonable accommodation in order to submit an application, please contact us at: [e-mail]. Please include your full name, the role you’re applying for and the accommodation necessary to assist you with the recruiting process.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.