Luxury Housekeeping Admin Coordinator

CoralTree Hospitality; Ivins (UT); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health insurance

401k with company match

Employee dining room

Paid time off

Exclusive resort discounts

Complimentary employee hotel stay

Job summary

Black Desert Resort in Southern Utah seeks a Housekeeping Administrative Assistant to support the Director and Assistant Director with daily administrative tasks, scheduling, inventory control, and interdepartmental communications in a luxury resort environment. The ideal candidate is highly organized, dependable, and able to work in a fast-paced setting.

Onsite role with year-round full-time hours and pay in the $19–$22.50/hour range; benefits include health insurance, 401k with company match,

Qualifications

• 1–2 years in administrative or office support, hospitality preferred.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Excellent written communication and accuracy.
• Familiarity with hotel PMS or facilities systems (Opera/Nuvola/HotSOS) preferred.
• Strong attention to detail and discretion with confidential information.
• Bilingual English/Spanish a plus.

Responsibilities

• Provide daily administrative support to the Director and Assistant Director of Housekeeping.
• Manage and update team schedules, track attendance, and assist in coordinating shift coverage.
• Organize and distribute daily room assignments, inspection sheets, and cleaning reports.
• Maintain department records, including inventory logs, lost and found reports, and supply usage tracking.
• Coordinate ordering and restocking of linens, uniforms, guest amenities, and cleaning supplies.
• Respond to interdepartmental requests and help prioritize daily task flow.
• Assist in onboarding new team members by preparing training materials and documentation.
• Monitor and update the work order system (Nuvola or similar), ensuring timely task assignment and resolution.
• Assist with payroll tracking and data entry for timekeeping and reporting.
• Handle filing, copying, data entry, and perform other duties as needed.

Skills

Microsoft Office Suite

Excel

Outlook

Written communication

Attention to detail

Confidentiality

Bilingual English/Spanish

PMS familiarity

Tools

Opera PMS

Nuvola

HotSOS

Job description

Black Desert Resort in Southern Utah seeks a Housekeeping Administrative Assistant to support the Director and Assistant Director with daily administrative tasks, scheduling, inventory control, and interdepartmental communications in a luxury resort environment. The ideal candidate is highly organized, dependable, and able to work in a fast-paced setting.

Onsite role with year-round full-time hours and pay in the $19–$22.50/hour range; benefits include health insurance, 401k with company match,