Luxury Home Project Coordinator & Assistant PM

Talentify; Fairfield (CT); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive compensation

401(k) with company match

Medical, Dental, Vision, and Life

Job summary

Actalent is seeking a Project Coordinator / Assistant Project Manager to support the delivery of luxury residential and high-end custom homes in Fairfield, CT. You will collaborate with project managers, superintendents, architects, designers, subcontractors, and homeowners across preconstruction, procurement, scheduling, and closeout to keep projects on track.

The role emphasizes organization, communication, and proactive problem-solving, with exposure to budgeting, documentation, and software

Qualifications

• 2+ years of experience in construction coordination, project administration, assistant project management, or related roles.
• Experience with residential, custom home, luxury residential, or high-end renovation projects preferred.
• Strong understanding of construction processes, scheduling, and project documentation.
• Excellent organizational skills and ability to manage multiple priorities.
• Strong communication and relationship-building skills.
• Detail-oriented with a proactive, solutions-focused mindset.
• Proficiency with Microsoft Office Suite.
• Experience with Buildertrend, Procore, Sage, or similar construction management software is highly desirable.
• Ability to work effectively with homeowners, architects, designers, subcontractors, and internal teams.

Responsibilities

• Support Project Managers in the planning, coordination, and execution of multiple luxury residential construction projects.
• Assist with budgeting, procurement, subcontractor coordination, and material tracking.
• Manage project documentation including contracts, change orders, RFIs, submittals, permits, and project reports.
• Coordinate project schedules and help track milestones, deliverables, and deadlines.
• Work closely with field teams, vendors, consultants, and clients to ensure clear communication and successful project execution.
• Attend project meetings and document action items and follow-up tasks.
• Assist with estimating and preconstruction efforts.
• Monitor project costs, invoices, purchase orders, and budget updates.
• Maintain accurate records within Buildertrend and other project management systems.
• Help identify and resolve project issues before they impact schedule or budget.
• Support project closeout activities and turnover documentation.

Skills

Organization

Communication

Detail-oriented

Scheduling

Multitasking

Team coordination

MS Office

Tools

Buildertrend

Procore

Sage

Job description

Actalent is seeking a Project Coordinator / Assistant Project Manager to support the delivery of luxury residential and high-end custom homes in Fairfield, CT. You will collaborate with project managers, superintendents, architects, designers, subcontractors, and homeowners across preconstruction, procurement, scheduling, and closeout to keep projects on track.

The role emphasizes organization, communication, and proactive problem-solving, with exposure to budgeting, documentation, and software