Low Voltage Project Manager

VIP Systems Inc.; Sarasota (FL); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Vision insurance

Employee assistance program

Employee discount

Job summary

VIP Systems Inc. is seeking an experienced Project Manager – Low Voltage Systems to lead commercial technology projects across the Sarasota/Tampa market.

You will own projects from turnover through final acceptance, managing scope, schedule, budget, procurement, subcontractors, and client communications. You will supervise CCTV/IP, access control, intrusion detection, cabling, and AV systems, coordinating with general contractors and owners, conducting meetings, reviewing drawings, and ensuring

Qualifications

• 3+ years of project management experience in commercial low-voltage or security fields.
• Experience managing budgets, labor costs, change orders, and project financial performance.
• Proficiency with Procore or comparable construction/project management platforms.
• Ability to read and interpret construction documents, electrical plans, and specifications.
• Language: English/Spanish proficiency is preferred.

Responsibilities

• Own assigned projects from turnover through final acceptance and warranty hand off.
• Develop, maintain, and communicate project schedules with GC and long-lead equipment.
• Prepare monthly pay applications and track change orders.
• Administer project documentation in Procore (RFIs, submittals, logs, closeout).
• Coordinate with client IT regarding network requirements (VLANs, IP addressing, PoE).
• Mentor field personnel and enforce safety and quality standards.

Skills

Project management

IP networking fundamentals

Communication skills

Reading construction docs

Education

Bachelor's Degree or equivalent

Tools

Procore

Autodesk Build

Bluebeam

Microsoft Project

Job description

Core Responsibilities

We are seeking an experienced Project Manager – Low Voltage Systems to lead the successful delivery of commercial technology and low-voltage projects throughout the Sarasota/Tampa market.

This position is responsible for managing projects from turnover through final acceptance and warranty hand off, with ownership of scope, schedule, budget, project financials, procurement, subcontractors, field crews, documentation, quality, and client communication.

Our projects include commercial video surveillance (CCTV/IP), access control, intrusion detection, structured cabling, and audiovisual (AV) systems.

The ideal candidate is a construction-minded project manager who can confidently manage both the business and technical sides of a project, communicate effectively with general contractors and owners, and identify problems before they become schedule or margin issues.

Project Execution & Scheduling

• Own assigned projects from project turnover through final acceptance and warranty hand off.
• Develop, maintain, and communicate project schedules, coordinating with GC schedules, other trades, and long-lead equipment.
• Conduct project kickoff meetings with sales and estimating to confirm scope, budget, labor hours, exclusions, and bid assumptions.
• Attend OAC, coordination, pre-construction, and progress meetings.
• Represent the company professionally during job site walks, inspections, and project reviews.
• Coordinate installation crews and subcontractors, sequencing work around ceiling close-in, drywall, electrical power, network readiness, and other critical dependencies.
• Manage material procurement, equipment staging, RMAs, and job site deliveries.
• Identify schedule risks and develop corrective actions before they impact project completion.
• Own project P&L and monitor labor, material costs, committed costs, and gross margin against the original estimate.
• Track labor hours and productivity and address variances proactively.
• Identify scope gaps, exclusions, and unforeseen conditions early.
• Prepare, submit, negotiate, and track change orders through approval before proceeding with additional work.
• Prepare monthly pay applications, including AIA G702/G703 documentation as required.
• Support WIP reporting, forecasting, and project financial reviews.
• Review subcontractor invoices, vendor purchase orders, and field expenses for accuracy and compliance with project budgets.
• Forecast cost-to-complete and proactively accelerate potential margin erosion to leadership.

Project Documentation & Reporting

• Administer project documentation in Procore, including RFIs, submittals, drawings, daily logs, meeting minutes, photos, punch lists, and closeout documentation.
• Produce weekly project status reports for internal leadership and provide clear client-facing progress updates.
• Maintain accurate as-built documentation, device schedules, IP schemas, riser diagrams, and other project records.
• Coordinate permit documentation, AHJ inspections, testing records, and code-compliance documentation.
• Assemble complete closeout packages, including O&M manuals, warranty documentation, training records, as-builts, and system credential hand off.

Technical Oversight

• Review shop drawings, submittals, specifications, and engineered plans for construct-ability, coordination, and scope accuracy.
• Coordinate with client IT and technology stakeholders regarding network requirements, including VLANs, IP addressing, PoE budgets, bandwidth, storage, and VMS requirements.
• Coordinate system commissioning, functional testing, troubleshooting, and end-user training.
• Serve as an escalation point for field technicians regarding installation, programming, and project coordination issues.
• Ensure installed systems meet contract documents, manufacturer requirements, applicable codes, and company quality standards.
• Serve as a primary point of contact for owners, general contractors, architects, consultants, and other project stakeholders.
• Manage expectations regarding scope, schedule, budget, and project deliverables through proactive communication.
• Build strong working relationships with clients and construction partners.
• Enforce company safety, quality, and professionalism standards on active jobsites.
• Mentor lead technicians and support the development of field personnel.
• Promote accountability and teamwork across project, field, sales, and operations teams.

Company Overview

We are seeking an experienced Project Manager – Low Voltage Systems to lead the successful delivery of commercial technology and low-voltage projects throughout the Sarasota/Tampa market.

This position is responsible for managing projects from turnover through final acceptance and warranty hand off, with ownership of scope, schedule, budget, project financials, procurement, subcontractors, field crews, documentation, quality, and client communication.

Our projects include commercial video surveillance (CCTV/IP), access control, intrusion detection, structured cabling, and audiovisual (AV) systems.

The ideal candidate is a construction-minded project manager who can confidently manage both the business and technical sides of a project, communicate effectively with general contractors and owners, and identify problems before they become schedule or margin issues.

Core Responsibilities

Project Execution & Scheduling

• Own assigned projects from project turnover through final acceptance and warranty hand off.
• Develop, maintain, and communicate project schedules, coordinating with GC schedules, other trades, and long-lead equipment.
• Conduct project kickoff meetings with sales and estimating to confirm scope, budget, labor hours, exclusions, and bid assumptions.
• Attend OAC, coordination, pre-construction, and progress meetings.
• Represent the company professionally during job site walks, inspections, and project reviews.
• Coordinate installation crews and subcontractors, sequencing work around ceiling close-in, drywall, electrical power, network readiness, and other critical dependencies.
• Manage material procurement, equipment staging, RMAs, and job site deliveries.
• Identify schedule risks and develop corrective actions before they impact project completion.

Financial Management & Change Orders

• Own project P&L and monitor labor, material costs, committed costs, and gross margin against the original estimate.
• Track labor hours and productivity and address variances proactively.
• Identify scope gaps, exclusions, and unforeseen conditions early.
• Prepare, submit, negotiate, and track change orders through approval before proceeding with additional work.
• Prepare monthly pay applications, including AIA G702/G703 documentation as required.
• Support WIP reporting, forecasting, and project financial reviews.
• Review subcontractor invoices, vendor purchase orders, and field expenses for accuracy and compliance with project budgets.
• Forecast cost-to-complete and proactively accelerate potential margin erosion to leadership.

Project Documentation & Reporting

• Administer project documentation in Procore, including RFIs, submittals, drawings, daily logs, meeting minutes, photos, punch lists, and closeout documentation.
• Produce weekly project status reports for internal leadership and provide clear client-facing progress updates.
• Maintain accurate as-built documentation, device schedules, IP schemas, riser diagrams, and other project records.
• Coordinate permit documentation, AHJ inspections, testing records, and code-compliance documentation.
• Assemble complete closeout packages, including O&M manuals, warranty documentation, training records, as-builts, and system credential hand off.

Technical Oversight

• Review shop drawings, submittals, specifications, and engineered plans for construct-ability, coordination, and scope accuracy.
• Coordinate with client IT and technology stakeholders regarding network requirements, including VLANs, IP addressing, PoE budgets, bandwidth, storage, and VMS requirements.
• Coordinate system commissioning, functional testing, troubleshooting, and end-user training.
• Serve as an escalation point for field technicians regarding installation, programming, and project coordination issues.
• Ensure installed systems meet contract documents, manufacturer requirements, applicable codes, and company quality standards.

Client & Team Leadership

• Serve as a primary point of contact for owners, general contractors, architects, consultants, and other project stakeholders.
• Manage expectations regarding scope, schedule, budget, and project deliverables through proactive communication.
• Build strong working relationships with clients and construction partners.
• Enforce company safety, quality, and professionalism standards on active jobsites.
• Mentor lead technicians and support the development of field personnel.
• Promote accountability and teamwork across project, field, sales, and operations teams.

Requirements

Required Qualifications

• 3+ years of project management experience in commercial low-voltage, electronic security, structured cabling, AV, or a closely related construction/technology field.
• Demonstrated experience managing project budgets, labor costs, change orders, and project financial performance.
• Working proficiency with Procore or comparable construction/project management platforms such as Autodesk Build, Bluebeam, or Microsoft Project.
• Ability to read and interpret construction documents, electrical plans, specifications, and Division 27 / Division 28 requirements.
• Working knowledge of IP networking fundamentals as they relate to surveillance, access control, AV, and other network-connected systems.
• Strong written and verbal communication skills, with the ability to produce professional project documentation.
• Strong organizational skills and the ability to manage multiple projects, priorities, and deadlines.
• Valid Florida driver's license and acceptable driving record.
• Ability to pass a background check and drug screening when required for customer or jobsites access.

Preferred Qualifications

Video / VMS: Milestone, Genetec, Avigilon, Verkada, Exacq, Hanwha, Axis

Access Control: Salto, LenelS2, Software House CCURE, Brivo, Openpath / Avigilon Alta, AMAG, Genetec Synergis

AV: Crestron, Extron, Q-SYS, Biamp, Dante, AVIXA CTS / CTS-I

• PMP, CAPM, or comparable project management credential.
• OSHA 30-Hour Construction certification.
• Florida EF/ES or limited-energy contractor licensing experience or eligibility.
• Experience with Jessica Lunsford Act (JLA) requirements for Florida school district projects.
• Established relationships or prior project experience with local GCs, owners, consultants, and AHJs in the Sarasota/Bradenton/Tampa market.
• Bachelor's degree in construction management, engineering, technology, or a related field.

Work Environment & Physical Requirements

• Hybrid office and active construction-site environment, with approximately 40–60% field time.
• Regular local travel within approximately a 100-mile radius, with occasional overnight travel.
• Ability to safely navigate active construction sites, including climbing ladders and accessing ceiling spaces and IDF/IT closets.
• Ability to lift occasionally and carry materials or equipment weighing up to 50 lbs.
• Standard business hours with occasional after-hours or weekend work required for system cutovers, testing, and go-live activities.

Education: Bachelors Degree or equivalent (Required)

Language: English/Spanish (Required)

Benefits

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Vision insurance