Logistics Trade Compliance Specialist

Vectra AI, Inc.; San Jose (CA); Hybrid; USD 77,000 - 104,000; Full time

Benefits offered by this job

Health care insurance

Job summary

Vectra AI, Inc. is seeking a Logistics Trade Compliance Specialist to manage global trade compliance and logistics activities. You will coordinate shipments with 3PLs, carriers, customers, and internal teams while ensuring adherence to export/import rules.

A hybrid role in San Jose with weekly in-office presence is offered. The ideal candidate blends strong logistics execution with practical trade compliance knowledge and can translate evolving regulations into efficient operational processes.

Qualifications

• Experience with import/export regulations (HTS/HTSUS, ECCN) and export licensing requirements.
• Experience coordinating with freight forwarders, customs brokers, carriers, 3PL providers, customers, suppliers, and cross-functional internal teams.
• Ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment.
• Proficient with Microsoft 365 applications (Outlook, Excel, Word, PowerPoint, Teams).

Responsibilities

• Perform and document import/export classification activities (HTS/HTSUS, ECCN) for products and tech.
• Assess export requirements for encryption products and license needs.
• Ensure compliance with end-use/end-user restrictions, screening, and anti-boycott considerations.
• Support export license applications and related documentation.
• Coordinate EEI filings through AES and verify export data.
• Support import compliance, including country of origin, tariffs, and documentation.
• Monitor changes in export/import laws and update procedures accordingly.
• Maintain complete trade compliance records and screening results.
• Respond to trade compliance requests from logistics teams and partners.
• Support end-to-end order fulfillment and coordination with 3PLs.
• Monitor shipment status and resolve delays or holds.
• Communicate delivery updates to stakeholders.
• Prepare shipping documents like invoices and packing lists.
• Identify opportunities to improve logistics processes and costs.

Skills

Regulatory knowledge

Logistics coordination

Communication

Attention to detail

Education

Bachelor's degree in logistics, supply chain management, international trade, business, or a related field

Tools

Microsoft 365

Job description

Key Responsibilities

Vectra® is the leader in AI-driven threat detection and response for hybrid and multi-cloud enterprises. The Vectra AI Platform delivers integrated signal across public cloud, SaaS, identity, and data center networks in a single platform. Powered by patented Attack Signal Intelligence, it empowers security teams to rapidly prioritize, investigate and respond to the most advanced cyber-attacks. With 35 patents in AI-driven threat detection and the most vendor references in MITRE D3FEND, organizations worldwide rely on the Vectra AI to move at the speed and scale of hybrid attackers. For more information, visit www.vectra.ai.

Logistics Trade compliance Specialist

Position Overview

The Logistics Trade Compliance Specialist is responsible for global trade compliance and logistics activities. This role coordinates the movement of products from order readiness through delivery with third-party logistics providers, carriers, customers, suppliers, and internal teams, and helps ensure shipments comply with applicable import and export requirements. The ideal candidate combines strong logistics execution with practical trade compliance knowledge and the ability to interpret evolving legal and regulatory requirements, assess business impact, and translate requirements into effective operational processes. This is a hybrid position in San Jose, with about 1-2 days in the office weekly.

Key Responsibilities

Trade Compliance

• Perform and document import/export classification activities, including HTS/HTSUS and ECCN classifications for physical goods and technology products, as applicable.
• Assess export requirements for products incorporating encryption, including applicable ECCN classifications, EAR encryption controls, license requirements or exceptions, and related documentation and reporting requirements.
• Assess end-use and end-user restrictions, restricted or sanctioned-party screening requirements, export license determinations, anti-boycott considerations, and other trade compliance requirements.
• Support export license applications and related documentation, including coordination with internal stakeholders and external partners as needed.
• Coordinate or support Electronic Export Information (EEI) filings through AES, as applicable, and verify required export data and documentation prior to shipment.
• Support import compliance activities, including country-of-origin, customs valuation, tariff/duty, and documentation requirements in coordination with customs brokers and internal stakeholders.
• Monitor changes to export and import laws and regulations, evaluate potential impact to company and partner processes, and help update procedures and controls to maintain compliance.
• Maintain complete and accurate trade compliance records, including classification rationale, screening results, licensing documentation, and shipment records, in accordance with applicable requirements and company retention policies.
• Respond to trade compliance requests, questionnaires, and documentation needs from logistics teams, customers, and business partners supporting global product deployments.

Order Fulfillment & Logistics

• Support end-to-end order fulfillment activities, from order readiness and shipment planning through final delivery and issue resolution.
• Coordinate domestic and international inbound and outbound shipments with 3PL providers, freight forwarders, customs brokers, carriers, suppliers, and other external partners.
• Monitor shipment status, proactively identify and resolve delays, exceptions, customs holds, or delivery issues, and communicate timely updates to internal and external stakeholders.
• Partner with customers and internal teams to understand shipping requirements, documentation needs, delivery expectations, and other order-specific requirements.
• Prepare, review, and maintain accurate shipping and trade documentation, including commercial invoices, packing lists, certificates of origin, and other import/export documents as required.
• Identify opportunities to improve logistics processes, service levels, cost efficiency, and global tariff cost containment.

Qualifications

• Working knowledge of import/export regulations, HTS/HTSUS and ECCN classification, export licensing requirements, restricted or sanctioned-party screening, and U.S. export control requirements applicable to products incorporating encryption.
• Experience coordinating with freight forwarders, customs brokers, carriers, 3PL providers, customers, suppliers, and cross-functional internal teams.
• Ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment.
• Proficiency with Microsoft 365 applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Excellent written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.
• Strong attention to detail, organizational skills, analytical thinking, and problem-solving ability.

Preferred Qualifications

• Bachelor's degree in logistics, supply chain management, international trade, business, or a related field.
• Hands-on experience with AES/EEI filings, export license applications, and import/export documentation.
• Familiarity with technology products and global trade requirements for hardware, software, and technology is desirable.
• Familiarity with Salesforce, ERP/order-management systems, or trade compliance software is desirable.

Our competitive total rewards package includes cash compensation within the range provided below. Actual pay for this position may vary based on the hired candidate's location, experience and relevant incumbent pay position.

Vectra Total Rewards

$76,800—$103,900 USD

Vectra provides a comprehensive total rewards package that supports the financial, physical, mental and overall health of our employees and their families. Compensation includes competitive base pay, incentive plan eligibility, and participation in the employee equity plan (stock options). Specific benefits offered varies by location, but commonly include health care insurance, income protection / life insurance, access to retirement savings plans, behavioral & emotional wellness services, generous time away from work, and a comprehensive employee recognition program.

Vectra is committed to creating a diverse environment and is proud to be an equal opportunity employer.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.