Logistics Specialist ADMINISTRATIVE OFFICER I

State of Maryland; Maryland; On-site; USD 40,000 - 55,000; Full time

Job summary

The Maryland Department of Human Services is seeking an administrative support professional for the Frederick County Department of Social Services. The role involves fleet management, logistical support, and maintaining security protocols. Ideal candidates will have administrative experience and proficiency in Microsoft Suite. Join a dedicated team committed to improving the lives of Marylanders.

Benefits

Health Insurance

Dental Plans

Vision Plans

Personal Leave

Annual Leave

Sick Leave

Parental Leave

Pension

Telework Eligibility

Qualifications

• One year of administrative staff or professional work.
• Candidates may substitute 30 college credit hours for experience.

Responsibilities

• Act as primary Fleet Administrator for the agency.
• Retrieve mail and packages in accordance with agency guidelines.
• Prepare various logistical documents and inventory records.

Skills

Microsoft Suite

Logistics

Education

High School Diploma

Job description

Introduction

When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.

We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind.

GRADE

13

LOCATION OF POSITION

Frederick County Department of Social Services

Local General Administration

1888 North Market Street

Frederick, MD 21701

Main Purpose of Job

This position provides administrative logistic support to the Administrative Operations Division. This position also handles a variety of complex administrative, analytical and technical assignments which require a working knowledge of the agency’s programs and the ability to exercise independent judgment, discretion and confidentiality. The position also supports the overall agency in mail processing, forms management, and fleet management.

POSITION DUTIES

Fleet Management

• Act as primary Fleet Administrator for the agency, ensure all required documentation is completed for drivers, monitor Fleet Commander for all requests, track vehicles, inspect vehicles, complete reports, and provide staff with fleet related guidance.
  
  

General Support To The Agency

• Retrieve mail and packages in accordance with agency guidelines, sort and distribute mail, and maintain security protocols for handling sensitive information.
  
  

General Support To The Operations Division

• Prepare various logistical documents and inventory records, take team minutes for meetings as requested by Administrative Operations Management Team, conduct fiscal check audits, oversee various email accounts, and route inquiries as needed.
  
  

Minimum Qualifications

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of administrative staff or professional work.

Notes

• Candidates may substitute 30 college credit hours from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.
  
  

Desired Or Preferred Qualifications

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

One year of experience using Microsoft Suite (i.e., Word, Excel, PowerPoint, etc.), Google Sheets, or Smartsheet.

Six months of Fleet Management experience.

Six months of Logistics experience (i.e., warehousing, procurement, distribution, and asset management).

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

Benefits

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date).
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.
  
  

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201.

Or email [e-mail].; voice 410-767-7199.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application.

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to [e-mail]. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

TTY Users: call via Maryland Relay.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or [e-mail].

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.