Logistics Specialist - 24/25

Indianapolis Public Schools; Indianapolis (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Indianapolis Public Schools seeks a Logistics Specialist to ensure the timely delivery of students and smooth operation of bus routes. Under the Director of Transportation, this role involves coordinating various aspects of student transportation, including effective communication and efficient dispatch management. Ideal candidates will have a high school diploma, relevant experience in routing or communication, and a passion for supporting the educational community.

Qualifications

• 2-5 years of experience in routing, clerical, and communication work.

Responsibilities

• Coordinate on-time delivery of students to school and events.
• Manage dispatch of buses and handle administrative tasks.
• Respond to transportation questions from staff, parents, and students.

Skills

Communication

Routing

Clerical Skills

Problem Solving

Education

High school diploma

Job description

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Who We Are

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with a purpose. We are a family of excellent public schools in which every student has the opportunity to succeed and the power to create their own future.

Led by forward-thinking leadership and our commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people who are passionate about education and who are committed to the Indianapolis community.

Summary Of Opportunity

Under the supervision of the Director of Transportation, the Logistics Specialist will coordinate between various bases to control the on-time delivery of students to school and events. They will be responsible for the efficient dispatch of buses and handle the associated administration. The Logistics Specialist will ensure the smooth running of routes, issuing routes to bases for drivers and correct documentation to ensure that all administration is taken care of regarding the dispatch of buses.

What You'll Do

The following outlines your core duties and responsibilities for this position:

• Perform routing clerical duties effectively and efficiently.
• Monitor and communicate effectively through two-way radios and telephones.
• Respond to IPS staff, parent, and student transportation questions.
• Enter late bus information in systems for buses that may run late while out on route.
• Contact parents as needed for transportation issues.
• Maintain and protect confidential reports and personnel records.
• Conduct onsite visits at schools when needed to address transportation issues, including bus timeliness and overloads. Document and communicate information to the Project Lead.
• Organize and communicate information to internal departments and outside contacts as needed. Maintain positive relations with customers and carriers.
• Submit and track transportation change requests via applicable online request tools.
• Oversee route adjustments needed at bases and forward information to the Project Lead for updates to ensure efficiency.
• Manage all routes throughout the month to resolve and troubleshoot routing problems, including unsafe conditions.
• Answer and respond to customer inquiries regarding routing problems.
• Work with GPS software to verify routes are being completed.
• Issue transportation passes for maintaining transportation records and finances.
• Attendance and punctuality are essential functions of this position.
• Other duties as assigned.

Day In the Life

On a typical day, as the Logistics Specialist, you might:

• Provide notice to staff and parents regarding route changes.
• Utilize routing systems to lookup student and route information and troubleshoot issues as needed.
• Perform light routing functions, including student assignments.

Skills and Mindsets

As an ideal candidate, you will be able to:

• Summarize and document route concerns activity.
• Ensure compliance with company policies in route settlement functions.
• Evaluate new routes in coordination with the bus company to confirm conformity with school policies.

Requirements

• High school diploma
• Two to five years' experience in routing, clerical, and communication work

Additional Information

• FLSA Classification: Exempt
• Eligible for remote work

Physical Requirements

Regularly sit, handle, talk, hear, stand, walk, reach, climb, stoop, kneel, crouch, or crawl. Frequently lift/move up to 20 pounds; occasionally up to 50 pounds. Specific vision abilities include close vision, depth perception, and focus adjustment.

EEOC Statement

Indianapolis Public Schools does not discriminate based on race, color, religion, national origin, sex, age, disability, or other protected categories. We promote a discrimination-free environment and do not tolerate retaliation or bias-based harassment.

Disclaimer

This job description is illustrative and not exhaustive. Essential functions include regular and punctual attendance.