Logistics Specialist - 24/25

Indianapolis Public Schools; Indianapolis (IN); Hybrid; USD 35,000 - 55,000; Full time

Job summary

An innovative educational organization is seeking a Logistics Specialist to enhance student transportation efficiency. This role involves coordinating bus routes, managing communications, and ensuring timely student delivery to school and events. You will utilize routing systems and GPS software to troubleshoot issues and maintain positive relations with staff and parents. Join a team dedicated to empowering students and fostering a supportive community. This position offers a unique opportunity to contribute to the educational experience while developing your career in a rewarding environment.

Qualifications

• 2-5 years of experience in routing, clerical, and communication roles.
• Ability to troubleshoot routing problems and ensure compliance with policies.

Responsibilities

• Coordinate on-time delivery of students to school and events.
• Manage routes and maintain documentation for bus dispatch operations.
• Respond to transportation inquiries from staff, parents, and students.

Skills

Routing clerical duties

Communication via two-way radios

Customer service

GPS software usage

Education

High school diploma

Tools

Routing systems

GPS software

Job description

Title: Logistics Specialist

Who We Are

Indianapolis Public Schools (IPS) is a student-focused, innovative educational organization committed to academic excellence. Our mission is to empower and educate all students to think critically, creatively, and responsibly, to embrace diversity, and to pursue their dreams with purpose. We are a family of excellent public schools where every student has the opportunity to succeed and create their own future. Led by forward-thinking leadership and a commitment to prioritizing students, racial equity, and authentic engagement with our families, team members, and communities, our staff have diverse opportunities to develop their careers in a challenging but rewarding environment. We are an organization for people passionate about education and dedicated to the Indianapolis community.

Summary of Opportunity

Under the supervision of the Director of Transportation, the Logistics Specialist will coordinate between various bases to ensure the on-time delivery of students to school and events. Responsibilities include the efficient dispatch of buses and related administrative tasks. The role involves managing routes, issuing routes to bases for drivers, and maintaining proper documentation for bus dispatch operations.

What You'll Do

The core duties and responsibilities include:

1. Perform routing clerical duties efficiently.
2. Monitor and communicate via two-way radios and telephones.
3. Respond to transportation questions from IPS staff, parents, and students.
4. Enter late bus information into systems for buses running late.
5. Contact parents regarding transportation issues.
6. Maintain confidentiality of reports and personnel records.
7. Conduct onsite visits to address transportation issues such as bus timeliness and overloads, and communicate findings to the Project Lead.
8. Organize and communicate route information internally and externally, maintaining positive relations.
9. Submit and track transportation change requests through online tools.
10. Oversee route adjustments and ensure route efficiency.
11. Troubleshoot routing problems and unsafe conditions.
12. Respond to customer inquiries regarding routing issues.
13. Use GPS software to verify route completion.
14. Issue transportation passes and maintain related records.
15. Maintain punctuality and attendance.
16. Perform other duties as assigned.

A Day in the Life

On a typical day, you might:

1. Notify staff and parents of route changes.
2. Use routing systems to troubleshoot student and route information.
3. Perform light routing tasks, including student assignments.

Skills and Mindsets

As an ideal candidate, you will be able to:

1. Document route concerns.
2. Ensure compliance with policies in route settlement.
3. Evaluate new routes with the bus company to ensure conformity with school policies.

Requirements

• High school diploma.
• Two to five years of experience in routing, clerical, and communication roles.

Additional Information

This position is classified as exempt under FLSA, eligible for remote work, and requires physical ability to perform duties including sitting, standing, walking, reaching, lifting up to 50 pounds, and other physical activities. Indianapolis Public Schools adheres to nondiscrimination policies and provides equal employment opportunities. No benefits are provided for this position.