Logistics & Readiness Manager

Paycom; Tigard (OR); On-site; USD 90,000 - 102,000; Full time

Job summary

Medical Teams International in the United States is seeking a Logistics and Readiness Manager to lead logistics for mobile clinics, hubs, trainings, and disaster deployments, ensuring safe, compliant, timely, and cost-effective service delivery.

You will oversee assets, procurement, vendor management, safety, security, and emergency preparedness, supervise staff, and provide operational analysis to leadership to strengthen readiness and program impact.

Qualifications

• Bachelor's degree in logistics, supply chain management, business administration, emergency management, occupational safety, public health, or related field.
• Master's degree in business administration or related field preferred.
• Relevant professional certification such as CPSM, CSCP, CEM, CSP, CPP, or similar.

Responsibilities

• Manage logistics for mobile clinics, program hubs, trainings, exercises, and disaster deployments.
• Oversee readiness and lifecycle management of vehicles, mobile units, and equipment.
• Develop inventory and asset-control systems for equipment, supplies, and PPE.
• Coordinate procurement activities, supplier vetting, and contract reviews.
• Ensure compliance with procurement standards and donor requirements.
• Lead safety, security, and emergency preparedness efforts and trainings.

Skills

Logistics management

Procurement

Vendor management

Staff supervision

Project management

Budgeting

Risk assessment

Communication

Education

Bachelor's degree in logistics

Master's degree in business administration

Tools

Unit4 ERP

MS Office

Job description

The Logistics and Readiness Manager contributes to the Calling of Medical Teams International by managing the logistics, procurement, asset, safety, and security functions that enable U.S. Programs to deliver safe, compliant, timely, and cost-effective services. The position supports Care & Connect, mobile medical services, disaster preparedness and response, program hubs, and other U.S. Programs initiatives.The Logistics and Readiness Manager oversees day-to-day operational readiness, strengthens systems and procedures, supervises assigned staff, and provides operational analysis and recommendations to the Executive Director, U.S. Programs and program leaders.Medical Teams International Calling:Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world.Medical Teams International holds strict child and vulnerable adult safeguarding principles and a zero-tolerance policy for misconduct related to sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment & selection, hiring decisions will give due emphasis to assessing candidates’ eligibility, thorough background checks, police clearance, and professional reference check processes.ESSENTIAL DUTIES AND RESPONSIBILITIESOperations, Logistics, & Asset ManagementManage logistics for mobile clinics, program hubs, trainings, exercises, disaster deployments, and new program start-ups, including transportation, warehousing, staging, distribution, and field support.Oversee the readiness and lifecycle management of vehicles, trailers, mobile units, generators, clinical equipment and other assigned assets, ensuring required inspections, maintenance and repairs, registrations, records, and replacement planning are completed in accordance with organizational standards.Establish standards for facility and hub operations, including parking, utilities, storage, access control, maintenance, vendor services, and continuity arrangements, in partnership with site-based staff and organizational support functions.Develop and maintain practical inventory and asset-control systems for equipment, supplies, emergency caches, personal protective equipment, keys, fuel cards, purchasing cards, and other assigned property, including stock levels, expiration tracking, chain of custody, and disposition.Procurement and Vendor ManagementManage USP procurement activities from needs assessment and specifications through sourcing, evaluation, purchase, receipt, documentation, and closeout in accordance with organizational policy, approved budgets, donor requirements, and applicable laws.Maintain annual and project-specific procurement plans for vehicles, mobile units, equipment, supplies, facilities, consultants, and other operational needs; identify lead times, dependencies, and supply-chain risks.Coordinate competitive solicitations, cost and price analyses, vendor due diligence, required screening, sole-source documentation, contract review, and procure-to-pay workflows within delegated authority.Manage vendor relationships and performance, negotiate commercial terms within delegated authority, maintain backup suppliers for critical goods and services, and coordinate with Finance and Grants staff to support allowability, coding, capitalization, documentation, and audit requirements.Ensure compliance with Medical Teams’ established vendor performance standards for USP procurement, in collaboration with the Global Logistics & Procurement team, and monitor and mitigate delivery, quality, safety, service, ethical, and compliance concerns.Safety, Security, and Emergency PreparednessImplement Medical Teams' safety and security standards for USP operations, travel, mobile service delivery, community-based work, exercises, and disaster response in coordination with the Global Safety and Security Advisor and other designated functional owners.Coordinate risk assessments for hubs, clinic sites, routes, vehicles, warehouses, events, exercises, and deployments; document mitigation actions and escalate significant residual risks for leadership review.Maintain operational safety and security procedures, site safety plans, emergency action plans, incident-reporting protocols, staff check-in procedures, and the USP Safety and Security Risk Assessment.Monitor relevant hazards and threats, provide timely operational guidance, coordinate role-appropriate staff and volunteer training, and support protective actions, notifications, incident documentation, after-action reviews, and corrective actions.Support occupational safety and legal compliance (OSHA and ADA facility accessibility), and workplace hazard controls in partnership with USP Health Advisor, Human Resources, clinical leadership, Legal, and other designated owners.Operational Governance and ComplianceApply organizational logistics, fleet, procurement, medicine and inventory management, safety, security, records-retention, and delegation-of-authority requirements across assigned USP operations.Ensure procurements supported by federal, state, or other restricted awards comply with applicable award terms and procurement requirements, including competition, documentation, suspension and debarment checks, and required approvals.Maintain dashboards, trackers, records, and other tools that provide timely visibility into readiness, spending, inventory, vendor performance, maintenance, incidents, and operational risk.Support internal reviews, external audits, insurance inquiries, incident investigations, and corrective-action plans; coordinate subject-matter review when specialized legal, clinical, environmental, transportation, or occupational-safety expertise is required.Leadership and Strategic SupportSupervise assigned employees, contractors, interns, and volunteers; establish priorities, monitor performance, coach staff, and model accountable, inclusive, and service-oriented leadership.Provide operational analysis and recommendations for annual planning, budgeting, grant development, new initiatives, and expansion decisions, including cost estimates, procurement timelines, readiness requirements, and implementation risks.Collaborate with USP leadership, USP Grants and Resources Manager, Global Support Solutions, Finance, CFR, Human Resources, Legal, clinical leaders, public agencies, healthcare and emergency-management partners, suppliers, landlords, and contractors to support effective program delivery.Maintain personal deployment readiness and, when activated, coordinate response logistics or start-up support within approved plans, delegated authority, and coverage arrangements; develop tools, training, and coaching that strengthen operational practices across USP.Advise the Executive Director and program leaders on operational feasibility, total cost of ownership, procurement timelines, safety and security considerations, and readiness implications for new opportunities or expansion decisionsOperations Team LeadershipRecruit, supervise, and develop USP Operations staff.Manage the USP Operations team to a high level of performance, implementing individual and team objectives, and setting clear metrics which feed up to USP’s programmatic goals and organizational key enterprise goals, objectives, and key results.Manage individual team member performance throughout the year, including quarterly check ins and end of fiscal year performance reviews.Other Duties:Ensure the Safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies. Incumbents will remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child and adult safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding code of conduct and behavior expectations.Collaborate with the Executive Director, USP, to provide immediate surge support in the event of a domestic disaster, as needed.Utilize volunteers when appropriate.Additional duties as assigned.EDUCATION, LICENSES & CERTIFICATIONSRequired:Bachelor's degree in logistics, supply chain management, business administration, emergency management, occupational safety, public health, or a related field or professional experience in a relevant field may be substituted on a year-for-year basis.Preferred:Master's degree in business administration, supply chain management, emergency management, public health, or a related fieldRelevant professional certification: CPSM, CSCP, CEM, CSP, CPP, or similarEXPERIENCERequired:Minimum 5 years of progressively responsible experience in logistics, procurement, safety and security, operations, or a related fieldMinimum 3 years of management or supervisory experience, including direct staff supervisionMinimum 3 years of project or program management experienceExperience managing vendors, contracts, budgets, and operational processesPreferred:Experience in humanitarian, healthcare, nonprofit, or public health settingsExperience supporting mobile healthcare, disaster response, or field-based operationsExperience working with safety and security programs, fleet management, or facilities managementKNOWLEDGE, SKILLS & ABILITIESKnowledgeKnowledge of logistics, procurement, inventory management, and operational support functionsKnowledge of workplace safety, security practices, and risk management principlesFamiliarity with vendor management, contract administration, and purchasing processesWorking knowledge of fleet operations and facilities management, preferredSkillsStrong organizational, planning, and project management skillsDemonstrated leadership and team supervision skillsSkilled at building and maintaining a high functioning, high performing teamStrong communication and interpersonal skills with the ability to work effectively across departments and with external partnersStrong problem-solving, decision-making, and analytical skillsSkilled at preparing budgets, tracking expenditures, and managing operational resourcesSkilled and able to negotiate favorable commercial termsProficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams), ERP systems (e.g. Unit4), and able to learn new software systemsAbilitiesCommitment to Medical Teams International's Calling Statement and Core ValuesAbility to manage multiple priorities in a fast-paced environmentAbility to build positive working relationships with staff, volunteers, vendors, and partnersAbility to work independently while contributing collaboratively and effectively as part of a teamAbility to maintain professionalism and sound judgment in routine and emergency situationsSelf- starter who is organized, adaptable, detail-oriented, and committed to continuous improvementAbility and willingness to travel domestically, including occasional overnight travelPHYSICAL REQUIREMENTS & WORKING CONDITIONSPhysical Requirements:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Frequent use of a computer, databases and digital platforms, and other office productivity machinery, such as a copy machine and computer printer.Frequently uses hands, fingers, and arms to reach, handle, touch or feel equipment, medical instruments, materials, computer.Frequent communication and exchange of information among colleagues and persons of concern requires the ability to speak, hear, convey and express oneself.Frequent close vision and the ability to adjust focus.Occasionally ascends/descends stairs, steps, or ladderOccasionally move about inside an office to access file cabinets, office machinery, meet with colleagues, etc.The employee must occasionally lift and/or move up to 40 pounds.Seldom to occasionally position oneself to stoop, kneel, crouch, or crawl.If in travel status, occasional to frequent traversing over rough or steep terrain in either a motor vehicle or on foot.Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderately quiet.The employee may be required to travel to remote areas of the world where there are potential health hazards and risks, limited hygiene facilities, extreme weather, and very basic living conditions.Compensation:The anticipated hiring range is $90,000–$102,000 USD annually. Final compensation will be based on the selected candidate's qualifications, experience, internal equity, and geographic location.