Logistics & Operations Coordinator

Quality Service Installation; Maple Grove (MN); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Dental insurance

Free uniforms

Health insurance

Paid time off

Wellness resources

Job summary

F.I.S. Pro Install is seeking an Operations Support professional in Minnesota to coordinate materials, logistics, and field operations. You will assist with scheduling, track timelines, and communicate updates across teams, while ensuring efficient document control and records management.

The role emphasizes inventory readiness, billing support, and cross-team collaboration to keep projects moving smoothly in a fast-paced environment.

Qualifications

• Minimum 2 years in operations, logistics, or field service support.
• Experience with inventory tracking or job-based logistics preferred.
• Familiarity with invoicing or billing support preferred.
• Strong attention to detail and data entry accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective communication with internal teams, vendors, and field personnel.
• Experience with field management systems preferred.
• Basic understanding of construction/workflows is a plus.
• High school diploma or equivalent required; more training preferred.

Responsibilities

• Coordinate materials, equipment, and logistics to support ongoing projects and field operations.
• Assist with scheduling activities, tracking timelines, and communicating updates across teams.
• Support inventory organization, material readiness, and general operational efficiency.
• Review and verify job-related documentation to support accurate billing and invoicing processes.
• Maintain organized and up-to-date records within internal systems.
• Communicate with field teams, vendors, and internal stakeholders to ensure alignment and timely execution.
• Identify and elevate potential delays, material shortages, or operational issues.
• Support cost tracking efforts related to materials, logistics, and job activity.
• Assist in maintaining quality, safety, and process standards across operations.
• Provide general project and operational support as needed in a fast-paced environment

Skills

Operations support

Logistics coordination

Inventory tracking

Billing support

Documentation handling

Multi-tasking

Strong communicator

Data entry

Attention to detail

Education

High school diploma

Tools

Billing software

ERP systems

Field management systems

Job description

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Competitive salary
• Dental insurance
• Free uniforms
• Health insurance
• Paid time off
• Wellness resources

Overview

F.I.S. Pro Install is a Midwest-based provider of installation and service solutions focused on delivering reliable, efficient, and well-coordinated project execution. Our operations depend on strong communication, organized logistics, and dependable support across field teams, vendors, and internal departments.

This role supports day-to-day operational and project activities by coordinating materials, tracking job progress, and assisting with documentation and communication across teams. The position plays a key role in keeping work moving efficiently by ensuring information, materials, and schedules are aligned across multiple stakeholders.

Key Responsibilities

• Coordinate materials, equipment, and logistics to support ongoing projects and field operations
• Assist with scheduling activities, tracking timelines, and communicating updates across teams
• Support inventory organization, material readiness, and general operational efficiency
• Review and verify job-related documentation to support accurate billing and invoicing processes
• Maintain organized and up-to-date records within internal systems
• Communicate with field teams, vendors, and internal stakeholders to ensure alignment and timely execution
• Identify and elevate potential delays, material shortages, or operational issues
• Support cost tracking efforts related to materials, logistics, and job activity
• Assist in maintaining quality, safety, and process standards across operations
• Provide general project and operational support as needed in a fast-paced environment

Key Traits

Highly organized and dependable with strong attention to detail and follow-through. Comfortable working in a fast-paced, multi-task environment with shifting priorities. Strong communicator who works well across teams and maintains professionalism in all interactions. Problem‑solving mindset with the ability to identify issues early and support practical solutions. Self‑directed, adaptable, and able to maintain accuracy in both physical operations and system‑based work.

Qualifications

• Minimum 2 years of operations, logistics, or field service support
• Experience with inventory tracking, material handling, or job-based logistics preferred
• Familiarity with invoicing, billing support, or job documentation strongly preferred
• Strong attention to detail with the ability to maintain accurate records and data entry
• Ability to manage multiple priorities in a fast‑paced, deadline‑driven environment
• Effective communication skills with internal teams, vendors, and field personnel
• Experience using operational or field management systems preferred
• Basic understanding of construction, installation, or service-based workflows is a plus
• High school diploma or equivalent required; additional training or experience in operations or logistics preferred