Logistics Coordinator - Sheet Metal Fab

5F Mechanical Group Inc.; Elgin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

5F Mechanical Group Inc. is seeking a Logistics Coordinator to manage the flow of fabricated HVAC ductwork and sheet metal from the shop to the field.

This role connects fabrication, project management, purchasing, warehouse, trucking, and field teams to ensure on-time delivery. The position emphasizes organization, communication, and the ability to handle multiple projects while adapting to changing priorities.

Qualifications

• Strong organizational and time-management skills.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent communication with shop and field personnel.
• Attention to detail and accuracy in records and schedules.
• Basic computer skills including Microsoft Office or similar.
• Experience operating or coordinating forklifts or material handling equipment.

Responsibilities

• Coordinate daily and weekly delivery requirements for fabricated HVAC ductwork and sheet metal.
• Review project schedules and fabrication priorities to anticipate delivery needs.
• Collaborate with project managers, field supervisors, and shop personnel on fabrication and delivery.
• Coordinate delivery sequencing to align with installation schedules.
• Monitor material status and communicate potential delays before impact to field.
• Coordinate with drivers and transportation to schedule deliveries.
• Ensure loads are complete and organized prior to departure.

Skills

Organizational skills

Time-management

Communication

Multitasking

Forklift experience

Microsoft Office

Tools

Microsoft Office

Job description

The Logistics Coordinator – Sheet Metal Fabrication is responsible for coordinating the flow of fabricated HVAC sheet metal from the fabrication shop to the field. This position serves as a key communication link between the fabrication shop, project management, purchasing, warehouse/material handling, trucking, and field installation teams.

The Logistics Coordinator ensures that fabricated ductwork and related sheet metal components are properly identified, organized, staged, loaded, and delivered according to project schedules and field installation requirements.

This is a highly collaborative, detail-oriented position that requires the ability to manage multiple projects and changing priorities while maintaining accurate information and clear communication across the organization.

Key Responsibilities

Production & Delivery Coordination

• Coordinate daily and weekly delivery requirements for fabricated HVAC ductwork and sheet metal.
• Review project schedules and fabrication priorities to anticipate upcoming delivery needs.
• Work closely with project managers, field supervisors, and shop personnel to determine what needs to be fabricated, staged, and delivered.
• Coordinate delivery sequencing so material arrives at the jobsite in an order that supports efficient installation.
• Monitor the status of fabricated material and communicate potential delays or conflicts before they impact the field.
• Coordinate with drivers, trucking companies, and internal transportation resources to schedule deliveries.
• Confirm that loads are complete and properly organized prior to leaving the facility.

Material Identification & Staging

• Ensure fabricated ductwork and components are properly labeled and identified by project, area, floor, system, or installation sequence.
• Maintain an organized staging area that allows material to be easily located and loaded.
• Help establish and maintain standard procedures for tagging, bundling, wrapping, and preparing ductwork for shipment.
• Identify missing, damaged, or incorrectly fabricated components and coordinate resolution with the appropriate department.

Communication & Coordination

• Act as a primary point of contact between the fabrication shop and field operations regarding material status and deliveries.
• Communicate changes in project priorities, delivery requirements, and schedule changes to appropriate personnel.
• Participate in coordination meetings as needed.
• Maintain frequent communication with project managers, field supervisors, shop management, purchasing, and transportation personnel.
• Provide timely updates when fabrication or delivery issues may affect project schedules.

Scheduling & Tracking

• Maintain delivery schedules for multiple active projects.
• Track fabricated material from production through staging and delivery.
• Maintain accurate records of deliveries, outstanding material, and project-specific requirements.
• Assist in developing daily and weekly shipping plans based on project priorities.
• Identify opportunities to consolidate deliveries and improve transportation efficiency.
• Help balance urgent field requests with planned production and delivery schedules.

Qualifications

• Experience in mechanical construction, HVAC, sheet metal fabrication, construction logistics, warehouse operations, or a related field preferred.
• Strong organizational and time-management skills.
• Ability to manage multiple projects and priorities simultaneously.
• Excellent communication skills and ability to work effectively with both shop and field personnel.
• Strong attention to detail.
• Basic computer skills, including Microsoft Office or similar software.
• Experience operating or coordinating forklifts, material handling equipment, or loading operations.
• Ability to work in a fast-paced environment where priorities can change throughout the day.

Preferred Qualifications

• Previous experience in a sheet metal fabrication shop.
• Knowledge of HVAC ductwork and sheet metal fabrication processes.
• Ability to read and understand basic construction drawings, ductwork layouts, schedules, or fabrication documentation preferred.
• Familiarity with construction schedules and project sequencing.
• OSHA or other relevant construction/safety training.