Logistics Coordinator - Marine Sales

Kirby; Tampa (FL); On-site; USD 45,000 - 70,000; Full time

Job summary

Kirby is seeking a Marine Sales Logistics Coordinator to support office and warehouse operations, manage engine inventory, coordinate staging, and prepare shipments for the Service Department's upfit work.

The role requires technical engine knowledge, strong organizational skills, and the ability to work in both administrative and hands-on environments with responsibilities spanning freight contracting, routing, and customer communication.

Qualifications

• High school diploma or GED required or equivalent experience.
• Minimum of 3 years in industry related assignments.
• Knowledge of transportation policies and regulations for LTL and truckload shipments.
• Fulfill all US and international customs requirements for shipment paperwork.

Responsibilities

• Oversight and management of freight expenses through bidding and negotiating freight contracts.
• Directing logistics across the supply chain for cost-efficient operations.
• Coordinate all aspects of shipping and order routing to customers.
• Prepare documentation for domestic and international orders.
• Communicate shipping requirements and instructions to customers and teams.
• Monitor freight invoices and coordinate with accounting for invoicing and payments.
• Resolve freight damage issues promptly and implement damage prevention strategies.
• Collaborate with suppliers and supply chain team for timely inbound freight.
• Ensure safety culture and perform other duties as assigned.

Skills

Technical engine knowledge

Organizational skills

Interpersonal skills

Problem solving

Education

High school diploma/GED

Job description

The Marine Sales Logistics Coordinator is responsible for supporting both office and warehouse operations to ensure the efficient movement, staging, and preparation of marine engines. This role manages engine inventory, coordinates engine staging, prepares shipments, and sets up engines for the Service Department to complete upfit work. The ideal candidate will have technical engine knowledge, strong organizational skills, and the ability to work effectively in both administrative and hands-on warehouse environments.

Responsibilities

• Oversight and active management of freight expenses through bidding and negotiating freight contracts for LTL, truck loads, small packages, and freight forwarders comparing services provided to the effect on the company’s bottom line.
• Directing all aspects of logistics throughout our supply chain to ensure efficient and cost-effective supply chain operations.
• Exercises independent judgment to ensure customer needs are met.
• Employs creative problem solving to provide solutions to complex logistical situations.
• Developing and managing all carrier partner relationships and freight contracts.
• Providing supervision of two Drivers that will have a dotted line to this position, including scheduling, training, and workload management.
• Providing guidance in the assessment of hiring, discipline, and termination of dotted line positions.
• Routing all order shipments.
• Preparing all documentation for domestic and international orders.
• Communicating with customers about all shipping and receiving requirements/special shipping instruction/requests.
• Communicating with appropriate department and team members to ensure entire team is in sync with production and shipment schedule.
• Monitoring freight invoices and associated customer billings, working with accounting team to ensure proper invoicing and payments.
• Shipping all orders in a timely manner after completion.
• Timely resolution of freight damage issues to customer and company’s satisfaction.
• Developing and implementing freight damage prevention strategies that will affect the company’s bottom line and customer relations while tracking results to show positive impacts.
• Working with Suppliers and Supply Chain team members to ensure most economical and timely inbound freight shipments.
• Maintain a strong, personal commitment to the safety culture.
• All other duties as assigned.

Qualifications

Competencies

• Shows excellent interpersonal skills through listening, understanding, and responding to the questions and needs of staff.
• Supports the team’s efforts to succeed by motivating staff to achieve production goals and prioritizing and planning work activities.
• Contributes to a positive team environment by leading by example through commitment, respect, and communication.
• Demonstrates quality work through accuracy, thoroughness, and attention to detail of own work and evaluating the work of other staff.
• Exhibits efficiency in problem solving skills and troubleshooting by identifying and resolving problems in a timely manner to ensure deadlines are met.
• Strives to continuously build knowledge and skills and share expertise with others.
• Commitment to a standard of excellence in customer service.
• Shows adaptability by effectively responding to frequent change, delays, or unexpected events.
• Exhibits superior dependability by consistently arriving to work on time and as scheduled.
• Demonstrates professionalism by acting with integrity, high moral standards, and personal accountability.
• Shows organizational support by consistently following policy and procedures.

Qualifications:

• High school diploma/general education degree (GED) or equivalent combination of education and experience.
• A minimum of 3 (three) years in industry related assignments is required.
• Technical engine knowledge
• Knowledge of the transportation policies and regulations regarding LTL and truck load shipments.
• Fulfill all requirements of US and International customs regarding the physical shipment and paperwork.

Physical Activities & Requirements

Standard Office Criteria

Working Conditions

50% office / 50% warehouse environment