Logistics and Purchasing Associate (Part-Time)

Newhaven Display; Elgin (IL); On-site; USD 32,000 - 39,000; Part time

Benefits offered by this job

PTO

Health insurance

401(k)

Career advancement opportunities

Job summary

Newhaven Display in Elgin, IL is seeking a high-energy purchasing assistant who will coordinate shipments from international suppliers and support the Purchasing Manager.

You will plan orders, track production, maintain documentation, and collaborate with Customer Service and Quality to ensure on-time delivery.

Proficiency with MS Office and ERP systems is expected; NetSuite is a plus. This is a part-time on-site role with 8:00 AM to 12:00 PM hours.

Qualifications

• Associate degree or higher with at least 2 years in purchasing/logistics.
• Experience communicating with suppliers and carriers by email/phone.
• Strong critical thinking, prioritization, detail orientation, and follow-up.
• Proficiency in MS Office and ERP/Inventory systems; NetSuite a plus.
• Knowledge of international logistics preferred.

Responsibilities

• Coordinate movement of products from international suppliers.
• Plan shipments, monitor progress, and maintain vital documentation.
• Work with Purchasing Manager and internal teams to ensure timely delivery.
• Track production status and update internal database with timelines.
• Coordinate shipment instructions and import documentation.
• Reconcile supplier invoices and ensure accurate payments.

Skills

Relentless follow-up

Critical thinking

Communication

Task prioritization

Detail orientation

Education

Associate Degree or higher

2 years related experience

Tools

MS Office

ERP systems

NetSuite

Job description

LOCATION: On-Site, 2661 Galvin Ct., Elgin, IL USA

DEPARTMENT: Purchasing

OPPORTUNITY: Part-Time Hourly, 8 AM to 12 PM preferred

SALARY: $23 - $28/hour

WHY NEWHAVEN DISPLAY

At Newhaven Display, we’re more than a global display manufacturer-we're a hub of innovation, creativity, and collaboration. Our products power many of the electronics you use every day, from home appliances and medical devices to industrial equipment and automotive tech. We specialize in LCD, OLED, and TFT displays, serving clients across a wide range of industries.

Our mission? Deliver high-quality display solutions and design services that help our customers grow—while continuously pushing the limits of what’s possible.

ABOUT THE ROLE

We are seeking a high-energy a self-starter who will be a key facilitator for the movement of our products from our international suppliers. Under the direction of the Purchasing Manager, you will work closely with our external partners and internal departments to plan shipments, monitor progress, and prepare/maintain vital documentation.

The successful candidate will work alongside the Purchasing Manager on the Purchasing processes, eventually handling them autonomously, ensuring the timely delivery of products to our customers through critical thinking and high-level organizational skills. The ability to follow our process guidelines while utilizing organizational knowledge to make daily decisions is essential.

Order Tracking & Management

• Production Status Tracking: Review and analyze weekly supplier production schedule reports to ensure manufacturing stays aligned with delivery requirements and to proactively address potential delays.
• Data Management: Update the internal database with production timelines, material changes, or shipment updates to provide accurate data to the team.
• Supply/Demand Assessment: Coordinate and expedite the flow of materials through the supply chain to meet inventory requirements.
• Inter-Departmental Bridge: Serve as the primary liaison between Customer Service and our production facilities to provide accurate delivery timelines.
• Quality & Engineering Support: Partner with the Quality and Engineering departments to schedule necessary inspections and coordinate the release of high-spec components.
• Reporting: Assist in generating and analyzing supplier-related reports to help the Purchasing Manager identify trends and optimize vendor performance.
• Supplier Financials: Perform factory invoice reconciliation for released goods to ensure accurate payment and record-keeping.

Logistics & International Freight Management

• Shipment Coordination: Coordinate and communicate precise shipping instructions to international suppliers and freight forwarders.
• Import Documentation: Track, maintain, and audit all records for International Import shipments to ensure compliance and visibility.
• Transit Monitoring: Actively monitor the progress of goods in transit and prepare/maintain appropriate shipping documentation to prevent delays.
• Financial Reconciliation: Verify and reconcile all invoices related to freight, logistics, and customs statements to ensure billing accuracy.

Procurement & Inventory Planning

• Supply/Demand Analysis: Conduct regular reviews of supply and demand metrics to determine accurate ordering quantities and maintain inventory health.
• Purchase Order Execution: Generate and transmit purchase orders to international factories based on inventory requirements.

WHAT YOU BRING:

• Education: Associate Degree or higher with a minimum of 2 years of related experience.
• Logistics Focus: Prior experience with international logistics is preferred.
• Communication: Proven experience working directly with suppliers or carriers via email and phone to resolve complex issues. Intercompany collaboration and communications are crucial as many tasks rely on interactions across departments.
• Core Skills: Exceptional critical thinking, task prioritization, detail orientation, and "relentless follow-up" skills. Must be able to decide course of action under various complex scenarios.
• Tech Savvy: Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and experience with manufacturing/inventory databases or ERP systems. NetSuite is a plus.
• Industry Knowledge: Experience with manufacturing, electronics, or display technologies is a significant plus.

WHY JOIN NEWHAVEN DISPLAY?

• Impactful Work: Your efforts will ensure that critical components reach our global customers on time.
• Collaborative Environment: Work closely with cross-functional leadership, helping to move product across the globe.
• Growth: Newhaven Display is committed to continuous improvement, offering a clear path to advance your expertise into an autonomous Purchasing position.

COMPENSATION & BENEFITS:

At Newhaven Display, your career is more than just a job - it’s a launchpad. You'll be supported by a collaborative team, encouraged to explore new ideas, and equipped with the tools and training you need to grow and succeed. Along the way, you’ll enjoy a benefits package designed to support your personal and professional well-being:

• Paid time off (PTO) to explore your passions
• Medical, dental, and vision insurance to keep you covered
• 401(k) with company contribution to invest in your future
• Career advancement opportunities within a growing tech company