Logisitics Coordinator

Scientific Drilling; Paso Robles (CA); On-site; USD 60,000 - 84,000; Full time

Job summary

Scientific Drilling is seeking a Logistics Coordinator (Shipping and Receiving) at the Applied Technologies Center in Paso Robles, CA. The role handles domestic and international shipments, maintains SAP records, and ensures accurate packing, invoicing, and documentation.

Responsibilities include coordinating with vendors, managing inventory movements in SAP, and ensuring compliance with safety policies. A High School Diploma and 2–3 years shipping experience are required.

Qualifications

• Strong analytical and problem solving abilities.
• Excellent verbal and written communication skills.
• Good personal organization and business administration skills.
• Willingness for continuous improvement.

Responsibilities

• Organize all shipments in line with company requirements.
• Prepare and verify shipping documentation for domestic and international shipments (invoice, packing list, SLI, SED, Origin).
• Maintain shipment schedule and communicate with departments.
• Verify freight invoices and liaise with logistics providers.
• Ensure inventory movements are updated in SAP and coordinate with procurement.

Skills

Analytical skills

Communication skills

Organization skills

Continuous improvement

Education

High School Diploma or GED

Tools

SAP

MS Office

Excel

Forklift experience

Job description

Scientific Drilling is looking for a Logistics Coordinator (Shipping and Receiving) to work at our Applied Technologies Center in Paso Robles, CA. Scientific Drilling is an independent directional drilling and wellbore navigation, surveying and logging Service Company serving customers worldwide. Our industry leading navigation systems provide definitive wellbore placement information, enabling safer and more efficient placement of tightly spaced wellbores throughout the world. We are motivated by crafting innovative and elegant solutions to technically challenging problems.

Nestled between San Francisco and Los Angeles, the California Central Coast is the location described as the happiest place on earth. Home to where others vacation, including 200+ wineries, fresh air, miles of beautiful beaches, and small-town appeal.

The Logistics Coordinator (Shipping and Receiving) is responsible for performing shipping and receiving related duties on a professional level and works closely with staff throughout the company in multiple employee groups and with third party vendors. This position carries out responsibilities to generate shipping documents domestically and internationally, ensures and confirms accuracy of part numbers, quantity, serial number of physical inventory verses shipping documents for inbound and outbound, and processes receiving in the SAP ERP system. The Logistics Coordinator is also responsible to physically pack the material for shipping in boxes or pallets and load them into trucks using a forklift following company operational and safety policies.

Essential Duties And Responsibilities

• Organize all shipments in line with company requirements.
• Ensure the integrity and timely preparation of documentation for all domestic and international (import/export) shipments including but not limited to commercial invoice, packing list, SLI, SED, and Certificate or Origin.
• Prepare and maintain a shipment schedule and communicate to all relevant departments.
• Verification of all freight invoices.
• Work closely with Logistics/Trade Compliance following all set procedures.
• Review all import and export shipments prior to movement for proper HTS and ECCN codes, Licenses, Values, Country of Origin, and Weights.
• Request and review quotes for shipments from transportation vendors where applicable.
• Responsible for ensuring Materials and Equipment deployments align with SDI processes and procedures.
• Ensure timely updates of Inventory, Materials and Equipment movements on asset tracking database (SAP).
• Effective Communication with vendors to ensure timely delivery and accuracy of orders including third party rework.
• Verify materials against documents for accuracy and ensure and confirm accuracy of part number, quantity, and serial numbers and communicate discrepancies to procurement team, vendors, and other applicable parties.
• Complete all requirements for handling hazardous material.
• Prepare and deliver goods and tools to appropriate departments.
• Pack material for shipping (boxing, banding, and pallet wrapping).
• Operate forklift to load and unload pallets and oversized tubular/pipes into and out of trucks.
• Perform safety, transportation, and trade compliance audits to the company internal standards.
• Ensure document retention electronically and physically as per department requirements.
• Perform other relevant duties as assigned by the needs of the business.

Job Knowledge, Skills And Abilities

• Strong analytical and problem solving skills.
• Possess excellent verbal and written communication.
• Possess excellent personal organization and business administration skills.
• Possess the willingness for continuous improvement.

Education, Experience, Certification, And Training

• High School Diploma or GED equivalent.
• Clean Motor Vehicle Record (MVR).
• 2-3 years of experience shipping Domestic and International.
• Must be motivated and work fast paced while maintaining attention to detail for accuracy.
• Adhere to established company procedures and policies including safety standards and Company HSE policies, and work schedule (overtime may be required).
• Contribute to team effort by accomplishing all assigned functions and supporting other department needs.

Skill That Will Set You Apart

• Familiarity with Packing Techniques
• Forklift Experience
• SAP Knowledge
• Lean and 5S methodology experience

Equipment & Software Knowledge

• Corporate ERP systems. (SAP)
• MS Office Word, Power Point and Excel.

Administrative Interactions

• Local and Global Supply Chain and Administrative Staff
• Management
• Inventory and Engineering team
• 3rd party Logistics and material vendors

Work Environment, Physical Job Requirements And PPE

• Conditions may include working inside and/or outside. May work around machines with moving parts and moving objects. Working near radiant and electrical energy. Working closely with others or working alone.
• Ability to walk, stand, sit, kneel, push, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs and ladders, hear with aid, see, write, count, read, speak, analyze, lift and carry up to 40 lbs., operate a motor vehicle, and operate motor equipment.
• Equipment (machines, tools, devices) used in performing the essential job function include but not limited to computer and related equipment, calculator, special instrumentation, forklift, pallet jack, hand tools, power tools, air tools, telephone, and automobile. Ability to wear proper personal protective equipment (PPE), including but not limited to, safety glasses, hardhat, reinforced toed shoes, coveralls, gloves, and ear plugs or muffs.

Limitations & Disclaimer

This job description describes the general duties and responsibilities, and physical requirements associated with the position; it is not an exhaustive list of all duties, responsibilities, or skills required for the position. This job description neither states nor implies that the listed general duties and responsibilities and physical requirements associated with the position are the only tasks expected of an employee. An employee is also required to follow any other job-related instructions and perform any other job-related tasks requested by their supervisor and not in violation of any applicable laws, regulations, or rules.

The general duties and responsibilities and physical requirements associated with the position are subject to modification in order to reasonably accommodate individuals with disabilities. Some physical requirements may exclude individuals who pose a threat or risk to the health or safety to themselves or others.

Requirements are representative of minimum levels of knowledge, skills, and abilities. To perform this job successfully, an employee must possess the abilities and aptitudes to perform each duty, responsibility, and physical requirement proficiently.