LOCATION COORDINATOR (FULL TIME)

ESFM® USA; Chicago (IL); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits

Job summary

ESFM USA is seeking a LOCATION COORDINATOR to ensure seamless delivery of services for meetings and conferences at the Chicago office. You will coordinate with clients, vendors, and staff to manage event operations and room readiness.

This full-time role requires strong computer skills including MS 365, and the ability to communicate effectively with multiple stakeholders. Typical hours are Monday–Friday, 8:00 am–5:00 pm, with online applications accepted.

Qualifications

• Computer skills required, including MS 365.

Responsibilities

• Liaise with customers, vendors and staff for event operations.
• Review event schedules and ensure all room and facility requirements are communicated and fulfilled; coordinate with janitorial and facility staff.
• Inspect and maintain appearance and functionality of conference rooms for quality assurance, safety and company standards.
• Facilitate work order escalations with vendors, clients and coworkers.
• Communicate daily with team to ensure customer needs are being met.
• Create and maintain conference room database containing specifications, images, room directions, AV capabilities, and setup/peripheral inventory.
• Coordinate receiving, storage and delivery of materials from speakers, exhibitors, and delivery companies; document and track items to guard against loss.
• Help loads and unload catering-related materials.
• Foster solid working relationships with service-related vendors.
• Perform other duties as assigned.

Skills

Computer skills

Tools

MS 365

Job description

• We have an opening for a full time LOCATION COORDINATOR position.
• Location: SAP - 333 W. Wacker Drive, 5th Floor, Chicago, IL 60606 Note: online applications accepted only.
• Schedule: Full time schedule. Monday - Friday, 8:00 am - 5:00 pm. More details upon interview.
• Fixed Pay Rate: $23.25 per hour.

ESFM

• We have an opening for a full time LOCATION COORDINATOR position.
• Location: SAP - 333 W. Wacker Drive, 5th Floor, Chicago, IL 60606 Note: online applications accepted only.
• Schedule: Full time schedule. Monday - Friday, 8:00 am - 5:00 pm. More details upon interview.
• Requirement: Computer skills, including MS 365 required.
• Fixed Pay Rate: $23.25 per hour.

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

Summary: Ensures successful delivery of all services for meetings and conferences. Coordinates with clients, vendors and coworkers. This job has no supervisory responsibilities.

Essential Duties and Responsibilities:

• Liaisons with customers, vendors and staff for event operations.
• Reviews event schedules and ensure all room and facility requirements are communicated and fulfilled; coordinates with janitorial and facility staff.
• Inspects and maintains appearance and functionality of conference rooms for quality assurance, safety and company standards.
• Facilitates work order escalations with vendors, clients and coworkers.
• Communicates daily with team to ensure customer needs are being met.
• Creates and maintains conference room database containing specifications, digital images, room directions (print and electronic versions), audiovisual capabilities, standard room setup and peripheral inventory.
• Coordinates receiving, storage and delivery of materials from speakers, exhibitors, meeting planners and delivery companies; documents and tracks all support items to guard against loss.
• Helps loads and unload catering-related materials.
• Fosters solid working relationships with all service-related vendors.
• Performs other duties as assigned.

Associates At ESFM Are Offered Many Fantastic Benefits.

Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information. https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_ESFM.pdf

About Compass Group: Achieving leadership in the foodservice and facility management industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

ESFM maintains a drug-free workplace.

ESFM