Local Office Administrator

Terracon Consultants, Inc.; North Charleston, West Babylon (SC, NY); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a dedicated Office Administrator to manage daily operations and enhance employee engagement. This role involves overseeing office supplies, coordinating local events, and supporting project managers with documentation. The ideal candidate will have a high school diploma and at least one year of administrative experience. Join a team that values quality standards and compliance while fostering a positive workplace environment. This position offers a unique opportunity to contribute to a dynamic office setting and support various administrative functions.

Qualifications

• 1+ year of administrative experience in an office setting.
• Ability to manage office supplies and coordinate maintenance.

Responsibilities

• Oversee daily office operations and ensure efficient functioning.
• Coordinate employee engagement events and wellness initiatives.

Skills

Office Management

Event Coordination

Documentation Management

Customer Service

Compliance Knowledge

Education

High School Diploma

Job description

Job Description

General Responsibilities:
Oversee daily general office operations including coordinating all aspects of the office environment such as maintenance, supplies, and related tasks. Support fleet management, project coordination, and marketing activities as needed.

Essential Roles and Responsibilities:

1. Ensure efficient office operations through tasks like ordering supplies, scheduling maintenance, greeting visitors, onboarding new hires, and conducting office tours.
2. Foster employee engagement by coordinating local events, trainings, onboarding, and sharing updates on wellness initiatives, recognition programs, and annual activities.
3. Resolve office-related questions, including matters like timesheets.
4. Support computer replacements, asset inventory, and recycling efforts.
5. Maintain compliance with employment laws by updating posters and related activities.
6. Assist project managers with documentation, tracking, and reporting.
7. Support marketing efforts by formatting presentations and proposals.
8. Participate in the regional fleet budget process.
9. Manage fleet administrative tasks such as reviewing rentals, insurance, POs, invoices, and compliance with DOT regulations.
10. Serve as the contact for vehicle registration, maintenance, and upgrades.
11. Review local office performance on cost factors like asset utilization and maintenance compliance.
12. Support telematics program administration.
13. Follow safety rules, participate in planning, and report issues.
14. Maintain quality standards on all projects.
15. Perform other duties as assigned.

Requirements:

• High school diploma or equivalent.
• Minimum 1 year of administrative experience.
• Valid driver's license with acceptable violation history.