Local Funding Administrator

Hamilton County, Ohio; Cincinnati (OH); Hybrid; USD 35,818,000 - 44,772,000; Full time

Benefits offered by this job

Hybrid work-from-home options

Vacation accrual

Personal days

Sick days

Health insurance

Retirement plan (OPERS)

Tuition reimbursement

Life insurance

PSLF eligibility

Wellness program

Job summary

Hamilton County Developmental Disabilities Services is seeking a Local Funding Administrator to oversee locally funded services, process funding requests, and maintain PAS and related records, ensuring accurate authorizations and contract actions.

The role supports staff, providers, and families, reviews utilization, and helps implement funding policies, contracts, and reporting while maintaining compliance and service quality in a hybrid Cincinnati environment.

Qualifications

• Five years of demonstrably related experience.
• Ability to travel within Hamilton County as needed.

Responsibilities

• Administers locally funded services by processing funding requests, reviewing eligibility and available resources, and applying established funding policies, guidelines, and procedures.
• Prepares, enters, and maintains Payment Authorizations for Services (PAS) and related funding information in tracking systems.
• Processes required approvals for locally funded programs, including Family Support Services (FSS), and reviews authorizations throughout the service period to ensure information remains accurate and current.
• Assists with the administration of contracts for locally funded services by preparing documents, gathering required information and approvals, supporting renewals, and maintaining contract records.
• Provides administrative support and information to staff, providers, and families regarding local funding, authorization requirements, program guidelines, and established procedures.
• Assists with addressing funding questions and authorization issues by reviewing information, providing guidance on established processes, and referring matters as appropriate.
• Reviews funding and authorization activity to identify discrepancies, changes in utilization, or other items requiring follow-up and assists with maintaining appropriate funding levels.
• Maintains accurate funding, authorization, and program records to support reporting, documentation, fiscal accountability, and day-to-day program administration.
• Assists with maintaining standardized administrative procedures, improving workflow processes, supporting system updates, and ensuring consistent documentation practices.
• Provides administrative support for payment processing, documentation review, contract activities, and other Business Services functions as assigned.
• Participates in cross-training on Local Funding Specialist responsibilities to provide administrative coverage and continuity during staff absences, increased workloads, departmental transitions, and implementation of new local funding initiatives.
• Performs additional duties as assigned.

Skills

Communication

Analytical thinking

Customer service

Job description

At Hamilton County Developmental Disabilities Services, we believe everyone deserves the opportunity to live a full and meaningful life. Our team makes that possible every day — and we're looking for people who want their work to matter.

We are committed to building a team as diverse as the people we serve, where every member feels valued, supported, and set up to succeed.

You’ll thrive here if you:

• Are driven by purpose and find fulfillment in improving the lives of others
• Communicate clearly and compassionately — in writing and in person
• Want to grow within an organization that invests in its people and its community

What we offer:

Competitive Pay

• Starting salary is based on experience: $26.00/hr. ($49,000/yr) with no experience, up to $32.50/hr. ($61,200/yr) with 10+ years in the same role
• Hourly role paid bi-weekly

Work-Life Balance

• Flexible scheduling and hybrid work-from-home options
• 3 weeks’ vacation accrual per year with 1 week allocated immediately upon hire
• 3 personal days per year
• 15 sick days allocated upon hire; accrues at 15 days per year after year one with unlimited accrual
• Medical, Dental, and Vision coverage; HRA available for those who opt out of medical coverage
• FREE medical care and prescriptions through Marathon Health
• Employer-paid life insurance
• Tuition reimbursement and Public Service Loan Forgiveness (PSLF) eligibility
• Wellness incentives and a robust Employee Assistance Program
• Ohio Public Employees' Retirement System (OPERS): 10% employee / 14% employer contribution

Local Funding Administrator

A typical day in the Local Funding Administrator includes helping connect individuals and families to the supports they need by overseeing the administration of the agency's locally funded programs. Your day may include reviewing funding requests, creating service authorizations, collaborating with staff, answering questions from providers and families, and coordinating approvals to ensure services can begin without delay. You'll also monitor funding utilization, support implementation of provider contracts, maintain accurate records in agency systems, and identify opportunities to improve processes. This role combines analytical thinking, customer service, and collaboration to ensure public resources are managed responsibly while helping individuals access meaningful community supports.

Job Duties (Summary):

• Administers locally funded services by processing funding requests, reviewing eligibility and available resources, and applying established funding policies, guidelines, and procedures.
• Prepares, enters, and maintains Payment Authorizations for Services (PAS) and related funding information in tracking systems.
• Processes required approvals for locally funded programs, including Family Support Services (FSS), and reviews authorizations throughout the service period to ensure information remains accurate and current.
• Assists with the administration of contracts for locally funded services by preparing documents, gathering required information and approvals, supporting renewals, and maintaining contract records.
• Provides administrative support and information to staff, providers, and families regarding local funding, authorization requirements, program guidelines, and established procedures.
• Assists with addressing funding questions and authorization issues by reviewing information, providing guidance on established processes, and referring matters as appropriate.
• Reviews funding and authorization activity to identify discrepancies, changes in utilization, or other items requiring follow-up and assists with maintaining appropriate funding levels.
• Maintains accurate funding, authorization, and program records to support reporting, documentation, fiscal accountability, and day-to-day program administration.
• Assists with maintaining standardized administrative procedures, improving workflow processes, supporting system updates, and ensuring consistent documentation practices.
• Provides administrative support for payment processing, documentation review, contract activities, and other Business Services functions as assigned.
• Participates in cross-training on Local Funding Specialist responsibilities to provide administrative coverage and continuity during staff absences, increased workloads, departmental transitions, and implementation of new local funding initiatives.
• Performs additional duties as assigned.

Requirements:

• Five years of demonstrably related experience
• Ability to travel within Hamilton County as needed

Hybrid locations – work is performed both away from the office and at Hamilton County Central Campus: 1701 Patricia McCollum Way, Cincinnati, OH 45237

The flexibility to work from home is available when job duties allow.

Deadline to Apply:

Monday, August 24 th , 2026, at noon EST

Applicantsmust be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Hamilton County Developmental Disabilities Services offers equal employment opportunities to qualified individuals without regard to race, religion, color, national origin, age, gender, disability, sexual orientation, gender identity, gender expression, marital status, veteran status, or any other characteristic protected by law.