Loan Documentation Manager

QNB Bank; Quakertown (Bucks County); On-site; USD 65,000 - 95,000; Full time

Job summary

QNB Bank is seeking a skilled Loan Documentation Supervisor to oversee the bank's loan documentation processes, ensuring accuracy, compliance, and timely completion. You will supervise preparation, review attorney documents, and coordinate with lenders, attorneys, and title companies to finalize packages.

The role requires five years in loan documentation, strong compliance knowledge, and proficiency in Word/Excel.

Qualifications

• Five years of experience in loan documentation practices.
• Knowledge of banking compliance regulations.
• Ability to multi-task and manage time and resources to ensure work is completed efficiently.
• Interpersonal skills to represent QNB in a positive manner with internal and external customers.
• Proficiency in Microsoft Word and Excel.

Responsibilities

• Administer the Bank's Loan Documentation procedures to ensure efficient operations.
• Supervise new loan documentation preparation and ensure deadlines are met.
• Ensure all documentation is accurate, complete and compliant.
• Review attorney-prepared documents for accuracy and finalize with attorneys.
• Ensure loans are properly approved and documents match approvals.
• Monitor workload and re-assign as necessary.
• Maintain a pending list for exceptions.
• Oversee final review of settled loans.
• Code loans on the core system for proper reporting.
• Prepare and implement changes for loan modifications in core system.
• Communicate with lenders, Loan Services, attorneys and title companies.
• Manage commercial loan maintenance changes.
• Present Committee materials for new loans, renewals, and modifications.
• Index documents to imaging system and ensure digital file completeness.
• Oversee CRA LAR, HMDA LAR, and Small Business Data Collection."
• Monitor flood insurance process at origination and review policies as needed.
• Provide information to title companies, attorneys and Life Insurance/LC beneficiaries as requested.
• Stay current with QNB products, services and industry trends in documentation and lending.
• Supervise department personnel and policies; review performance and salary actions.
• Train and oversee department staff; act as department liaison on committees and with software vendors.
• Prepare and ensure accuracy of loan documentation reports for senior management.
• Ensure regulatory compliance within the department and lending overall.
• Serve as liaison between Loan Documentation and auditors/examiners.
• Maintain strong partnerships across departments.
• Report concerns about transactions or processes to management.
• Complete compliance training and apply it to duties and supervision.
• Assume additional job-related duties as required.

Skills

Attention to detail

Communication skills

Time management

Tools

Microsoft Word

Microsoft Excel

Job description

• Responsible for administering the Bank's Loan Documentation procedures to insure efficient and effective operations, including but not limited to:
• Supervising new loan documentation preparation and ensuring deadlines are met.
• Ensuring that all internally and externally prepared documentation is accurate, complete and meets compliance standards.
• Reviewing attorney prepared documents for accuracy and completeness. Communicate with attorneys and other parties to finalize documents.
• Ensuring loans are properly approved, policy/procedures are followed (ie proper appraisal and environmental reports are ordered) and documents match the approval.
• Monitoring the workload and re-assign work as necessary.
• Maintaining a pending list for any exceptions.
• Performing or overseeing the final review of settled loans.
• Determining and assigning codes for loans on the core system to ensure proper reporting.
• Examining, interpreting and preparing required documentation for loan modifications and subsequently ensuring accurate changes are made on the core software.
• Communicating with internal customers (lenders and Loan Services) as well as external customers (attorneys and title companies) on various issues.
• Initiating maintenance changes with respect to commercial loans.
• Monitoring Committee Presentations regarding new loans, line renewals and modifications.
• Indexing documents to the imaging system and ensure completeness of the electronic files.
• Overseeing the preparation of the CRA LAR, HMDA LAR and Small Business Data Collection.
• Monitoring the flood insurance process at origination and review private policies as needed.
• Providing information to title companies, attorneys, Life Insurance Companies and sometimes Letter of Credit beneficiaries, as requested.
• Responsible for staying current with QNB products, services and industry trends with respect to documentation and lending.
• Supervises department personnel, including but not limited to:
• Ensuring that prescribed operating policies and procedures are followed.
• Reviewing employee performance and making recommendations regarding salary changes, promotions, transfers or terminations.
• Training and/or overseeing the training of department personnel.
• Serves as the department representative on assigned committees.
• Serves as vendor owner for software related to loan documentation, HMDA or CRA. This may include reviewing updates to the software and serving as a liaison between the users and the vendor(s).
• Responsible for the ongoing preparation and accuracy of various reports including summary of loans documented/modified, pending, construction call codes, unused commitments, troubled debt modifications and others as required by senior management.
• Ensure regulatory compliance within the department and lending as a whole. Minimize risks wherever possible.
• Serve as liaison between Loan Documentation and auditors/examiners.
• Maintain strong partnerships across all departments.
• Inform management of concerns regarding specific transactions or overall processes.
• Complete assigned compliance training in a timely manner and demonstrate the ability to apply training to their duties and responsibilities including their supervision of other employees.
• Assumes additional job-related duties as required.

General Duties And Responsibilities

• Responsible for administering the Bank's Loan Documentation procedures to insure efficient and effective operations, including but not limited to:
• Supervising new loan documentation preparation and ensuring deadlines are met.
• Ensuring that all internally and externally prepared documentation is accurate, complete and meets compliance standards.
• Reviewing attorney prepared documents for accuracy and completeness. Communicate with attorneys and other parties to finalize documents.
• Ensuring loans are properly approved, policy/procedures are followed (ie proper appraisal and environmental reports are ordered) and documents match the approval.
• Monitoring the workload and re-assign work as necessary.
• Maintaining a pending list for any exceptions.
• Performing or overseeing the final review of settled loans.
• Determining and assigning codes for loans on the core system to ensure proper reporting.
• Examining, interpreting and preparing required documentation for loan modifications and subsequently ensuring accurate changes are made on the core software.
• Communicating with internal customers (lenders and Loan Services) as well as external customers (attorneys and title companies) on various issues.
• Initiating maintenance changes with respect to commercial loans.
• Monitoring Committee Presentations regarding new loans, line renewals and modifications.
• Indexing documents to the imaging system and ensure completeness of the electronic files.
• Overseeing the preparation of the CRA LAR, HMDA LAR and Small Business Data Collection.
• Monitoring the flood insurance process at origination and review private policies as needed.
• Providing information to title companies, attorneys, Life Insurance Companies and sometimes Letter of Credit beneficiaries, as requested.
• Responsible for staying current with QNB products, services and industry trends with respect to documentation and lending.
• Supervises department personnel, including but not limited to:
• Ensuring that prescribed operating policies and procedures are followed.
• Reviewing employee performance and making recommendations regarding salary changes, promotions, transfers or terminations.
• Training and/or overseeing the training of department personnel.
• Serves as the department representative on assigned committees.
• Serves as vendor owner for software related to loan documentation, HMDA or CRA. This may include reviewing updates to the software and serving as a liaison between the users and the vendor(s).
• Responsible for the ongoing preparation and accuracy of various reports including summary of loans documented/modified, pending, construction call codes, unused commitments, troubled debt modifications and others as required by senior management.
• Ensure regulatory compliance within the department and lending as a whole. Minimize risks wherever possible.
• Serve as liaison between Loan Documentation and auditors/examiners.
• Maintain strong partnerships across all departments.
• Inform management of concerns regarding specific transactions or overall processes.
• Complete assigned compliance training in a timely manner and demonstrate the ability to apply training to their duties and responsibilities including their supervision of other employees.
• Assumes additional job-related duties as required.

Required Training, Experience And Education

• Five years of experience in loan documentation practices, including general policies and procedures, and relevant law.
• Knowledge of banking compliance regulations.
• Ability to multi-task and work effectively with colleagues, managing time and resources to ensure work is completed efficiently and within established time frame.
• Interpersonal skills to represent QNB in a positive manner when dealing with internal and external customers.
• Must be proficient in various computer applications, including Microsoft Word and Excel.

Preferred Training, Experience And Education

• Previous supervisory experience.
• Previous experience using LaserPro software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stoop kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to grasp objects; reach with hands and arms; balance, stoop kneel, or crouch; speak or listen. The employee must occasionally lift and/or carry up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORKPLACE ENVIORNMENT

Work environment characteristics described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The position may require some travel for conferences, committee meetings, and other Bank activities or events. Regular and predictable attendance is required. Ability to work weekends and overtime as requested.