Loan Documentation Associate

First Bank; Hamilton (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

First Bank in Hamilton, NJ seeks a junior Loan Documentation Associate to support preparation and review of in-house commercial loan documentation under supervision. You will help ensure terms align with approvals, assist with closings, and maintain compliance with bank policies.

This role emphasizes attention to detail, time management, and proficiency with Word, Excel, Outlook, and banking systems. One to three years' related experience is preferred as you develop knowledge of loan

Qualifications

• Must communicate clearly and confidently.
• Work efficiently under deadlines and stress.
• Strong time management and organizational skills.
• Detail-oriented with focus on accuracy and efficiency.
• Proficiency with MS Word, Excel, and Outlook.

Responsibilities

• Prepare in-house loan documentation for new loans, extensions, renewals, and modifications under general supervision.
• Review loan structure for requests as outlined in the Presentation for Approvals (PFA) and elevate questions as needed.
• Review pre-closing checklists and documentation for completeness and accuracy.
• Assist with reviewing collateral information and documenting lien position.
• Confirm formation documents are included in the loan file as applicable.
• Input information into the Compliance One Lending platform based on PFA and checklists.
• Prepare legal documents for internally prepared loan documents to support closings.
• Review draft loan documents for accuracy with guidance from senior staff.
• Provide approved loan documentation packages to Loan Administrator/Relationship Manager for execution.
• Research items on the Collateral Exception Report as assigned.
• Performs additional duties as assigned.

Skills

Time management

Detail-oriented

Problem-solving

Communication

Organizational skills

Tools

Microsoft Word

Microsoft Excel

Outlook

Compliance One Lending

Job description

The Loan Documentation Associate supports the preparation and review of in-house commercial loan documentation in accordance with loan approvals, regulatory requirements, and Bank policies and procedures. This junior-level position assists with reviewing loan requests, preparing documentation, and confirming that basic terms and conditions align with approved requirements. The individual will work under general supervision, develop knowledge of commercial loan documentation processes, and escal…

• · Prepare in-house loan documentation for new loans, extensions, renewals, and modifications under general supervision· Review loan structure for loan requests as outlined in the Presentation for Approvals (PFA) and elevate questions as needed
• · Review pre-closing checklists and documentation provided by the Loan Administrator for completeness and accuracy
• · Assist with reviewing collateral information and identifying documentation needed to support the Bank's lien position
• · Confirm that applicable formation documentation, such as Articles of Incorporation, Certificates of Formation, By-Laws, Operating Agreements, Partnership Agreements, and Certificates of Trust, is included in the loan file as applicable
• · Input information into the Compliance One Lending platform based on the Presentation for Approvals, New Loan Pre-Closing Checklist, and entity formation documents
• · Prepare legal documentation for internally prepared loan documents as directed to support commercial loan closings and compliance with applicable State Laws and Bank Policy
• · Assist with reviewing draft loan documents for accuracy and completeness, with guidance from senior team members or management
• · Provide approved loan documentation packages to the Loan Administrator and/or Relationship Manager for execution
• · Research outstanding items listed on the Collateral Exception Report as assigned
• · Any additional duties as assigned

Requirements

• Communicate in a clear, comfortable, and confident manner.
• Work efficiently and effectively under deadlines and stress, while maintaining a professional demeanor.
• Strong time management and organizational skills.
• Problem-solving skills and having the ability to identify a problem and find a solution.
• Detail-oriented and able to focus closely on each activity and constantly find ways to finish tasks efficiently.
• Ability to analyze your workflow and identify areas to improve.
• Decision-making skills and ability to solve work-related problems quickly.
• A willingness to contribute to projects and take immediate action when an all-hands-on-deck situation arises.
• Carry out responsibilities with professionalism and respect for others in accordance with the Bank's policies.
• Proficiency with Microsoft Word, Excel, and Outlook, and the ability to navigate the Bank's computer-based systems.

Education and/or Experience

· This is a junior-level position requiring a basic understanding of loan closing processes and a willingness to develop commercial loan documentation knowledge. This individual must be able to perform essential commercial loan documentation tasks with guidance, including reviewing documentation, preparing loan documents, and confirming that terms and conditions match what was approved. One to three years' related experience is preferred.