Loan Document Specialist

CITIZENS FIRST BANK; Viroqua (WI); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Competitive wage

Year-end bonus

Profit sharing

401k contributions

Benefits package

Volunteer PTO

Team events

Job summary

Citizens First Bank in Viroqua is seeking a Loan Document Specialist to join our branch full-time. You will review loan files for compliance with bank policies and regulations, assist customers and internal teams, and resolve loan-related issues.

The role emphasizes attention to detail, confidentiality, and strong communication as you coordinate documentation, prepare files for imaging, and support lending operations across Wisconsin communities.

Qualifications

• Minimum 1 year of accounting, banking, customer service, and/or administrative support experience.

Responsibilities

• Review loan documentation to ensure approvals and compliance.
• Coordinate contacting customers to obtain missing documentation with lending team.
• Verify accuracy of data used for loan documentation and note policy exceptions.
• Prepare files for imaging and maintain loan documentation across all loan types.
• Generate and review document exception reports and follow up as needed.
• Perform due diligence and compliance checks on borrowers and collateral.
• Ensure appropriate loan fees are assessed and third-party payments are processed.
• Assist customers with loan payments and answer inquiries from internal and external customers.
• Cross-train team members for back-up support as needed.
• Adhere to bank policies and regulatory requirements.

Skills

Oral/written communication

Attention to detail

Confidentiality

Problem solving

Education

High school diploma or GED

Job description

Citizens First Bank is now seeking a Loan Document Specialist to work full-time from our Viroqua branch! Citizens First Bank is a family-owned community bank with roots dating back to 1969. We are proud of our role in helping people and businesses grow and thrive in Viroqua, Sparta, Trempealeau, Viola, Centerville, and Holmen.

Citizens First Bank supports local community organizations and our employees take part in community events, volunteering to help improve the lives of others. At Citizens First Bank, our strength is in our people. We believe our employees' experiences, backgrounds, and lives contribute to their roles and our communities.

POSITION SUMMARY

Provides a variety of loan support duties, primarily reviewing loan files for compliance with Bank policies, procedures, and regulations. Assists in providing efficient, effective, accurate, and professional services to internal team members, and customers as required. Responds to inquiries and problem solves loan related issues.

PRIMARY ACCOUNTABILITIES AND RESPONSIBILITIES

1. Reviews documentation to ensure appropriate lending approvals were received. Ensures compliance requirement are satisfied, approval conditions were met, collateral is collected with evidence of insurance when applicable, and documentation is properly executed after loan closing and funding. Coordinates the contacting of customers to obtain missing documentation with lending team.
2. Verifies accuracy of data used for the completion of loan documentation. Notes exceptions to loan policy.
3. Prepares files for imaging, reviews and maintains loan documentation and account information for all types of loans. Processes weekly information and documentation received from the Branch locations.
4. Generates and reviews document exception reports and provides to appropriate parties. Following up on those items that need to be investigated.
5. Completes due diligence and compliance related searches on borrowers and collateral.
6. Ensures appropriate loan fees were assessed and payments to third parties are processed.
7. Verifies and moves loan documentation in imaging to appropriate files.
8. Process and typing of denied loan notices, and small claims court filings.
9. Provides customer service by assisting customers regarding loan payments, and answers questions from internal and external customers, and troubleshoots issues.
10. Keeps track of received data and source documents.
11. Remains highly informed on current Bank policy and related rules and regulations.
12. Cross trains other team members for back-up support as needed.
13. Other duties as assigned.

QUALIFICATIONS

Education

• High school diploma or general education degree (GED)

Experience

• A minimum of 1 year of accounting, banking, customer services, and/or administrative support experience

Other Skills and Abilities

• Oral/Written communication skills
• Attention to detail
• Maintain confidentiality of customer information
• Problem-solving and decision-making skills

PERFORMANCE MEASURES

• Quality, accuracy, and volume of loans
• Reliability, friendliness, thoroughness and timeliness of response to inquiries
• Adherence to Bank policy and Federal and State Regulatory requirements
• Participation in training and appropriate professional developments
• Appropriate attendance record and punctualityProfessional work place appearance and conduct
• Meets or exceeds annual goals as pre-established by supervisor that are aligned with the strategic plan

PERKS OF WORKING WITH US

• Competitive wage
• Year-end bonuses
• Discretionary profit share CD contribution
• 3% safe harbor contribution to 401k
• Fully comprehensive benefits package
• Family-oriented culture and teams
• Community involvement and Volunteer PTO
• Bank-sponsored get-togethers outside of work
• All-staff training and celebration days
• And so much more!

This position starts through Express Employment and after 500 hours of work is considered for full-time Bank employment status.