Load Planner & Lead Dispatcher

Phillipscompanies; Xenia (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Full benefits package

Health savings account

Paid time off

Growth opportunities

Job summary

A leading logistics company in Xenia, Ohio is seeking an experienced Load Planner & Lead Dispatcher to oversee the operations of our aggregate truck hauling fleet. This role involves strategic load planning, dispatching, driver management, and compliance with safety regulations. The ideal candidate has at least 5 years of relevant experience and strong leadership skills. Join a family-oriented company offering competitive salary and benefits for growth and stability.

Qualifications

• Minimum 5+ years of trucking dispatch, load planning, or fleet management experience.
• Proven leadership skills – able to lead, motivate, and hold a team of drivers accountable.
• Strong knowledge of DOT regulations, Hours-of-Service, ELDs, and driver safety/compliance.
• Outstanding customer service and communications skills (phone, email, and in-person).
• Experience with aggregate materials and end-dump operations.
• Excellent communication with customers and teams.

Responsibilities

• Build and optimize daily load plans and driver schedules.
• Partner with Maintenance Manager to prioritize repairs and minimize downtime.
• Lead safety training, driver meetings, and toolbox talks.
• Deliver daily, weekly, and monthly performance reports to senior leadership.
• Deliver performance reports to senior leadership.

Skills

Trucking dispatch

Load planning

Fleet management

Leadership

DOT regulations

Customer service

Safety compliance

Tools

Trucking software

Excel

Job description

Job Title: Load Planner & Lead Dispatcher

About the Role

We are seeking an experienced, hands‑on Load Planner & Lead Dispatcher to run the day‑to‑day operations of our aggregate truck hauling fleet. This is a leadership position that combines strategic load planning, dispatching, driver management, safety compliance, and close coordination with sales, plants, and maintenance.

Reports To

Aggregate Business Manager / Vice President

Key Responsibilities

Load Planning & Dispatching

• Build and optimize daily load plans and driver schedules to maximize asset utilization and on‑time delivery
• Work directly with customers to book deliveries
• Cover or back up ticket window as needed

Fleet & Maintenance Coordination

• Partner with Maintenance Manager to prioritize repairs, schedule PMs, and minimize downtime
• Track daily driver vehicle inspection reports (DVIRs) and repair requests

Driver Management & Safety

• Lead safety training, driver meetings, and toolbox talks
• Enforce PPE, company policies and DOT regulations
• Handle driver coaching, disciplinary action, and conflict resolution
• Recruit and retain qualified drivers as needed

Reporting & Administration

• Track, execute, and own the Trucking Department’s annual goals and operating plan
• Deliver daily, weekly, and monthly performance reports to senior leadership
• Assist with end‑of‑day closeout (credit card, cash, COD reconciliation) when needed
• Maintain accurate records for driver files and compliance

Other

• Step in and perform any other duties assigned by the Aggregate Business Manager, VP, or company officers

Qualifications & Requirements

• Minimum 5+ years of trucking dispatch, load planning, or fleet management experience (aggregate/hauling experience strongly preferred)
• Proven leadership skills – able to lead, motivate, and hold a team of drivers accountable
• Strong knowledge of DOT regulations, Hours-of‑Service, ELDs, and driver safety/compliance
• Proficient with trucking software, Excel, and general office programs
• Experience or working knowledge of aggregate materials and end‑dump / dump trailer operations
• Outstanding customer service and communications skills (phone, email, and in‑person)
• Ability to work early mornings, split shifts if needed, and remain on‑call for urgent issues

What We Offer

• Competitive salary (based on experience)
• Full benefits package
• Health savings account
• Paid time off
• Opportunity to lead and grow with a stable, family‑oriented company