LN Concerts, Project Manager – VIP Nation

Live Nation; Beverly Hills (CA); Hybrid; USD 62,000 - 78,000; Full time

Benefits offered by this job

Free concert tickets

Paid time off

401(k) with company match

Stock reimbursement program

Tuition reimbursement

Job summary

Live Nation is seeking a proactive project manager to drive VIP program logistics across tours and events. You will coordinate road staff, training, and paperwork, ensuring smooth execution of VIP experiences from planning through settlement.

The role demands travel, strong vendor collaboration, and keen financial oversight. The ideal candidate has event operations experience, excellent communication, and the ability to manage complex logistics.

Qualifications

• Bachelor’s degree required.
• Excellent inventory and project management skills.
• Strong reporting and analysis skills.
• Experience with customer and venue databases to manage information.
• Superior communication skills and crisis management experience.
• Proficiency in merchandising and production planning.
• Must have valid passport and be available for domestic and international travel.
• Road and touring experience is a plus.

Responsibilities

• Manage VIP program logistics for events and tours.
• Oversee VIP road staff and new hire paperwork for reps.
• Handle training and execution for road reps, including travel and tour advance.
• Coordinate merchandise procurement and approvals with vendors.
• Assist with on-site design and run-of-show for VIP experiences.
• Manage warehouse stock, shipments, and inventory for tour assets.
• Track tour expenses and prepare invoices and receipts for settlements.
• Support finance in reviewing venue expenses and final reconciliations.

Skills

Project management

Vendor coordination

Budget tracking

Communication

Crisis management

Education

Bachelor’s degree

Tools

CRM databases

Inventory management system

Office software

Job description

Job Summary:WHO ARE WE?Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com .WHO ARE YOU?Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!THE JOBVIP Nation is looking for a highly motivated and organized individual to be a critical part of driving project management in the organization. This individual will be a self-starter and see projects through to completion while also supporting one of the executives.WHAT THIS ROLE WILL DOManage VIP program logisticsManage VIP Road StaffManage new hire paperwork for RepsOversees VIP Rep processes (financial recaps, nightly event recaps)Manages training & execution for all road Rep personnel; including travel and launching tours, program advance, local assistants, check-in lists for ipads, go-to for all needs)Packing road cases and manage shipments to / from tourFulfillment of ExperienceDesigning on site elements based on VIP program needs and artist team’s visionWorking with tour and artist management teams to designate run of show and VIP logisticsManage Merchandise & Creative ProcurementHelp facilitate merchandise approvals/changes with Client Service point, Management & merch vendors + assists with ambience/décor decks for each programSubmit purchase orders & maintain PO listingDrop shipment schedules for merchandiseCreative for photo booths, drink tickets, bannersAdvancing – Initiating contact with venues to share package details and execution requirements, securing space, capacities, costs, issues, prep for road repsFinancials – Supporting road rep in reviewing and approving venue expenses where needed. Verifying backing and organizing and prepping final invoices and receipts for tour wrap up and settlementWarehouse – Stocking, inventory management and organizing all warehouse supplies, road cases, technology, tour assetsAdministrative – Tracking tour expenses, archiving, scanning/filing paperworkWHAT THIS PERSON WILL BRINGExperience managing Live Event Operations; experience in VIP package fulfillment and operations a plusBachelor’s degree requiredExcellent inventory and project management skillsStrong reporting and analysis skillsExperience working with customer and venue databases to manage informationSuperior communication skills and experience with crisis managementProficiency in merchandising and production planningMust have valid passport and be available for domestic and international travelRoad and touring experience a plusBENEFITS & PERKSOur motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:HEALTH : Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)YOURSELF : Free concert tickets, generous paid time off including paid holidays, sick time, and personal daysWEALTH : 401(k) program with company match, stock reimbursement programFAMILY : New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy supportCAREER : Career and skill development programs with School of Live, tuition reimbursement, and student loan repaymentOTHERS : Volunteer time off, crowdfunding matchEQUAL EMPLOYMENT OPPORTUNITYWe aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.We also afford equal employment opportunities to qualified individuals with a disability. For this reason, Live Nation will make reasonable accommodations for the known physical or mental limitations of an otherwise qualified individual with a disability who is an applicant consistent with its legal obligations to do so, including reasonable accommodations related to pregnancy in accordance with applicable local, state and / or federal law. As part of its commitment to make reasonable accommodations, Live Nation also wishes to participate in a timely, good faith, interactive process with a disabled applicant to determine effective reasonable accommodations, if any, which can be made in response to a request for accommodations. Applicants are invited to identify reasonable accommodations that can be made to assist them to perform the essential functions of the position they seek. Any applicant who requires an accommodation in order to perform the essential functions of the job should contact a Human Resources Representative to request the opportunity to participate in a timely interactive process. Live Nation will also provide reasonable religious accommodations on a case-by-case basis.HIRING PRACTICESThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.Live Nation recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Live Nation may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.#LI-KN1#LI-Hybrid-The expected compensation for this position is:$62,000.00 USD - $78,000.00 USD** Pay is based on a number of factors including market location, qualifications, skills, and experience.Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.