Live Events Operations Coordinator

TKO; Stamford (CT); On-site; USD 50,000 - 70,000; Full time

Job summary

WWE is seeking a Live Event Operations Coordinator to oversee and optimize all aspects of departmental operations within the Live Events division. You will manage timelines, deliverables, and cross-functional teams through the event lifecycle to drive profitability and fan experience.

You will coordinate asset requests, track approvals, and support promotional campaigns across local markets while maintaining strong stakeholder communication and a focus on brand execution.

Qualifications

• Bachelor’s degree in Communications, Marketing, Entertainment, Business or related field.
• Experience working within or alongside a creative department in a fast-paced entertainment environment.
• Familiarity with WWE programming, live event structure, or professional sports operations.

Responsibilities

• Own the project lifecycle for creative and promotional initiatives tied to live events — building timelines, managing deliverables, and keeping cross-functional teams aligned through the event life cycle
• Track open action items, decisions, and approvals across multiple simultaneous projects
• Serve as the primary intake and traffic manager for promotional asset requests originating from the Live Events team — briefing projects clearly, setting realistic timelines, and managing the feedback and revision process
• Facilitate reviews and approval workflows, keeping stakeholders engaged and decisions moving without bottlenecks
• Support the planning and execution of live event promotional campaigns across local markets, ensuring consistent messaging and timely asset delivery
• Assist in the development of promotional toolkits and market-facing materials for local promoters and venue partners
• Support the development and maintenance of dashboards tracking KPIs across the Live Events portfolio
• Experience in business operations, project management, sports/entertainment administration, or a related field
• Strong organizational skills with the ability to manage multiple priorities across simultaneous events
• Excellent written and verbal communication skills; able to interface confidently with internal stakeholders and external partners
• Genuine passion for live entertainment, sports, or media
• Strong creative sensibility — understand brand, fan experience, and storytelling
• Experience in a creative traffic or project management capacity, with comfort briefing creative teams and managing revision cycles
• Proficiency in project management tools (Smartsheet, Asana, Monday.com, or similar); PMP or equivalent a plus

Skills

Project management

Cross-functional teams

Communication skills

Organizational skills

Creative mindset

Education

Bachelor’s degree in Communications, Marketing, Entertainment, Business

Tools

Smartsheet

Asana

Monday.com

PMP certification

Job description

Who We Are:

WWE® is the global leader in sports entertainment. The company creates and delivers original content 52 weeks a year to a global audience. WWE is committed to family-friendly entertainment on its television programming, Premium Live Events, digital media, and publishing platforms. WWE’s TV-PG programming can be seen in more than 1 billion households worldwide in more than 20 languages through world-class distribution partners including Netflix, ESPN, NBCUniversal, USA Network and The CW. WWE is part of TKO Group Holdings (NYSE: TKO). Additional information on WWE can be found atwwe.com andcorporate.wwe.com.TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world’s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world’s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.

The Live Event Operations Coordinator is a dynamic, strategic, and detail-oriented leader responsible for overseeing and optimizing all aspects of departmental business operations within the Live Events division. This role blends operational priorities, creative project management, and revenue strategy, requiring a proactive problem-solver who can manage day-to-day functions, lead cross-functional creative initiatives, and drive high-impact projects that enhance profitability, operational efficiency, brand execution, and fan experience. The coordinator serves as a key liaison between stakeholders, ensuring creative concepts are effectively planned, executed, and aligned with organizational goals while maintaining seamless event operations.

Responsibilities:

• Own the project lifecycle for creative and promotional initiatives tied to live events — building timelines, managing deliverables, and keeping cross-functional teams aligned through the event life cycle
• Track open action items, decisions, and approvals across multiple simultaneous projects
• Serve as the primary intake and traffic manager for promotional asset requests originating from the Live Events team — briefing projects clearly, setting realistic timelines, and managing the feedback and revision process
• Facilitate reviews and approval workflows, keeping stakeholders engaged and decisions moving without bottlenecks
• Support the planning and execution of live event promotional campaigns across local markets, working to ensure consistent messaging and timely asset delivery
• Assist in the development of promotional toolkits and market-facing materials that local promoters and venue partners can execute against
• Support the development and maintenance of dashboards tracking KPIs across the Live Events portfolio
• Experience in business operations, project management, sports/entertainment administration, or a related field
• Strong organizational skills with the ability to manage multiple priorities across simultaneous events
• Excellent written and verbal communication skills; able to interface confidently with internal stakeholders and external partners
• Genuine passion for live entertainment, sports, or media
• Strong creative sensibility — understand brand, fan experience, and storytelling, and you can contribute meaningfully to those conversations, not just manage around them
• Experience in a creative traffic or project management capacity, with comfort briefing creative teams and managing revision cycles
• Proficiency in project management tools (Smartsheet, Asana, Monday.com, or similar); PMP or equivalent a plus

Qualifications:

• Bachelor’s degree in Communications, Marketing, Entertainment, Business, or related field
• Experience working within or alongside a creative department in a fast-paced entertainment environment
• Familiarity with WWE programming, live event structure, or professional sports operations

WWE EEO Statement:

WWE is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws regarding non-discrimination in employment. WWE makes employment decisions based on merit and qualifications, without considering an employee’s or applicant’s race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, marital status, veteran status, or any other basis prohibited under federal, state or local laws governing non-discrimination in employment in every location in which the Company has facilities. WWE also provides reasonable accommodations for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and applicable state or local laws. For information about Privacy and Information Security for WWE employment candidates, please review ourCandidate Privacy Policy. For information regarding Terms and Conditions for this and other WWE websites, please review our Terms and Conditions.