Live Events AV Scheduler & Operations Coordinator

Mercury Sound & Lighting

Wixom (MI)

On-site

USD 42,000 - 66,000

Full time

10 days ago

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Job summary

Mercury Sound & Lighting in Wixom, MI is seeking an Audio Visual Scheduling Coordinator – Live Events to organize and schedule AV resources for on-site live events. The role coordinates equipment, technicians, and timelines to ensure all technical elements meet client and internal requirements.

Responsibilities include managing event schedules, confirming equipment availability, communicating with internal teams and clients, updating calendars and documentation, and providing responsive customer

Qualifications

Knowledge of the AV industry and familiarity with the local freelance market.
Strong organizational and time-management skills with attention to detail.
Professional written and verbal communication, able to manage multiple events.

Responsibilities

Maintain schedules for full-time and freelance event personnel.
Track tentative, held, and confirmed event assignments.
Coordinate with freelancers and project managers to confirm availability and duties.
Distribute call times, locations, and relevant event information.
Update scheduling information in Excel, Flex Rental Solutions, and shared documents.
Provide administrative support to the Director of Live Events and assist with reports.
Approve and revise timecards for hourly employees.