Litigation Support Specialist

Macfarlane-Ferguson-; Tampa (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plans

Paid time off

Paid holidays

Life insurance

Disability insurance

Professional development

Job summary

Macfarlane Ferguson & McMullen is seeking a Litigation Legal Assistant to join the litigation team in a full-time onsite role in Tampa. You will support attorneys through all phases of litigation, manage case files, coordinate court filings, and assist with discovery and trial preparation.

Strong organizational skills and confidentiality are essential. The successful candidate will handle client communications, calendar management, and billing support while collaborating with a multidisciplinary

Qualifications

• Minimum of 3 years of legal assistant experience, preferably in litigation.
• Strong knowledge of legal terminology, court procedures, and document preparation.
• Proficiency with Microsoft Office Suite, Aderant, NetDocs, OneDrive, Adobe Acrobat, and legal practice management software.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple projects and deadlines with a high level of accuracy.
• Strong proofreading and attention-to-detail skills.
• Ability to exercise discretion and maintain confidentiality.

Responsibilities

• Provide administrative and legal support to attorneys throughout all phases of litigation.
• Prepare, revise, proofread, and finalize pleadings, motions, discovery requests and responses, subpoenas, notices, correspondence, and other legal documents.
• File documents electronically in state and federal courts and ensure compliance with applicable court rules and procedures.
• Maintain litigation calendars, including court deadlines, hearings, mediations, depositions, arbitrations, and trials.
• Calculate and track litigation deadlines and ensure timely filings.
• Coordinate scheduling with opposing counsel, courts, clients, witnesses, court reporters, and expert witnesses.
• Draft routine correspondence and communicate professionally with clients, courts, opposing counsel, and third parties.
• Organize, maintain, and update electronic and physical case files.
• Assist with discovery management, including document collection, review, production, and tracking.
• Prepare deposition, mediation, hearing, and trial notebooks and exhibits.

Skills

Legal terminology

Court procedures

Document prep

Microsoft Office

Adobe Acrobat

Time management

Attention to detail

Discretion & confidentiality

Education

Associate degree or equivalent

Tools

Aderant

NetDocs

OneDrive

Adobe Acrobat

Microsoft Office

Job description

Macfarlane Ferguson & McMullen is seeking a Litigation Legal Assistant to join the litigation team in a full-time onsite role in Tampa. You will support attorneys through all phases of litigation, manage case files, coordinate court filings, and assist with discovery and trial preparation.

Strong organizational skills and confidentiality are essential. The successful candidate will handle client communications, calendar management, and billing support while collaborating with a multidisciplinary