Litigation Legal Assistant - In-Person (Grand Rapids)

Varnum LLP; Grand Rapids (MI); On-site; USD 42,000 - 62,000; Full time

Job summary

Varnum LLP, a Michigan-based full-service law firm, has a full-time Litigation Legal Assistant opening in Grand Rapids. The role is 100% in-person and requires 2–3 years of prior Legal Assistant experience, with attention to detail and client service.

The candidate should be organized and able to work independently or in a team. Essential duties include proofreading, document preparation, file management, calendar maintenance, and liaison with attorneys, clients, and couriers.

Qualifications

• Completion of high school.
• Bachelor's degree in legal studies or related field preferred.
• Two to three years Legal Assistant experience, demonstrating an understanding of law office policies and procedures and an ability to produce accurate legal documents with minimal supervision.
• Experience supporting a high-volume Litigation practice, including filing in state and federal courts, required.

Responsibilities

• Participates in a client-focused team displaying professionalism and excellent communication, under attorney direction.
• Proofreads and edits attorney time in the billing system; ensures accurate entry before monthly deadlines.
• Prepares correspondence, memos, pleadings, briefs, forms and other documents in proper legal form; files documents electronically and traditionally.
• Transcribes documents from dictation; proofs all documents for accuracy and professional appearance.
• Opens new files; performs conflicts checks and maintains all client and general files neatly.
• Maintains calendars for all case-related dates and prepares documents for appointments.
• Drafts and delivers engagement letters.
• Manages mail, couriers, and delivery of documents and projects.
• Answers calls courteously; routes messages and answers non-legal questions.
• Closes inactive files per policy and destruction guidelines.
• Requests checks for filing fees and reimbursements.
• Assists with overflow work and coverage as needed.
• Attends staff meetings and other required trainings.
• Performs general office duties and maintains confidentiality.

Skills

MS Office

Transcription

Proofreading

Organization

Independent work

Client service

Confidentiality

Communication

Team player

Education

High school diploma

Bachelor's degree in legal studies

Tools

iManage

Aderant EA Pro

Intapp

Job description

Varnum LLP, a Michigan-based full-service law firm, has a full-time Litigation Legal Assistant opening in Grand Rapids. The role is 100% in-person and requires 2–3 years of prior Legal Assistant experience, with attention to detail and client service.

The candidate should be organized and able to work independently or in a team. Essential duties include proofreading, document preparation, file management, calendar maintenance, and liaison with attorneys, clients, and couriers.