Litigation Secretary - Carlsbad

Adams-; Carlsbad (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

Carlsbad Law Firm in Carlsbad, CA is seeking an experienced Litigation Legal Secretary to support a busy civil litigation practice. This on-site, direct hire role requires strong knowledge of litigation procedures, court filings, calendaring, and deadline management.

The ideal candidate will thrive in a fast-paced environment, provide comprehensive support to multiple attorneys, and maintain confidentiality while handling sensitive information.

Qualifications

• Minimum of 3 years of litigation legal secretary experience required.
• Strong knowledge of California civil litigation procedures, court rules, and filing requirements.
• Experience managing litigation calendars and deadlines.
• Proficiency with e-filing systems, Microsoft Office Suite, and legal document management software.
• Excellent proofreading, organizational, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Detail-oriented with the ability to work independently and manage competing priorities.

Responsibilities

• Provide administrative and litigation support to attorneys throughout civil litigation.
• Manage court calendars and deadlines, hearings, depositions, and trial dates.
• Prepare, revise, proofread, and format legal documents, including: pleadings, motions, discovery requests and responses, correspondence, trial documents.
• Coordinate and file documents in state and federal courts, ensuring compliance with court rules and filing requirements.
• Schedule depositions, hearings, mediations, client meetings, and other case-related events.
• Maintain and organize electronic and physical case files.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Assist attorneys with document production, trial preparation, and other litigation-related tasks.

Skills

Litigation experience

Calendar management

Attention to detail

Communication skills

Confidentiality

Multitasking

Judgement

Independent work

Tools

Microsoft Office

e-filing systems

Legal document management software

Job description

Litigation Secretary - Carlsbad (JN -032026-416810) Carlsbad, California

Salary: USD90000 - USD110000 per year

Litigation Legal Secretary
Carlsbad, CA | On-Site
Salary: Up to $110,000 DOE
Direct Hire

A well-established law firm in Carlsbad is seeking an experienced Litigation Legal Secretary to support a busy civil litigation practice. This role is ideal for a highly organized professional with strong knowledge of litigation procedures, court filings, calendaring, and deadline management. The successful candidate will thrive in a fast-paced environment and provide comprehensive support to multiple attorneys.

Key Responsibilities

• Provide administrative and litigation support to attorneys throughout all phases of civil litigation.
• Manage court calendars and track litigation deadlines, hearings, depositions, and trial dates.
• Prepare, revise, proofread, and format legal documents, including:
  • Pleadings
  • Motions
  • Discovery requests and responses
  • Correspondence
  • Trial documents
• Coordinate and file documents in state and federal courts, ensuring compliance with court rules and filing requirements.
• Schedule depositions, hearings, mediations, client meetings, and other case-related events.
• Maintain and organize electronic and physical case files.
• Communicate professionally with clients, court personnel, opposing counsel, and vendors.
• Assist attorneys with document production, trial preparation, and other litigation-related tasks.

Qualifications

• Minimum of 3 years of litigation legal secretary experience required.
• Strong working knowledge of California civil litigation procedures, court rules, and filing requirements.
• Experience managing litigation calendars and critical deadlines.
• Proficiency with e-filing systems, Microsoft Office Suite, and legal document management software.
• Excellent proofreading, organizational, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Detail-oriented with the ability to work independently and manage competing priorities.

Top Three Requirements

• At least 3 years of litigation legal secretary experience
• Hands-on experience with court filings, calendaring, and litigation deadlines
• Exceptional organizational skills and attention to detail
• Salary up to $110,000 DOE
• Stable and collegial work environment
• Opportunity for long-term growth with a respected Carlsbad law firm

Schedule

• Full-Time
• Monday-Friday
• 8:30 AM to 5:00 PM