Litigation Secretary

Plona Partners; Washington (District of Columbia); Hybrid; USD 90,000 - 107,000; Full time

Job summary

A leading law firm is seeking an experienced Litigation Secretary to support a team of attorneys in their Washington, DC office. This hybrid role involves essential administrative support, managing multiple tasks, and facilitating client communications. The ideal candidate will bring a minimum of five years of experience in a similar capacity, ensuring high standards of detail and efficiency in the firm's litigation practice.

Qualifications

• 5+ years experience supporting litigation practice.
• Proficiency in managing multiple attorneys' schedules.

Responsibilities

• Assist attorneys with business and matter intake applications.
• Manage timekeeping entries for attorneys.
• Maintain organized client and administrative files.
• Collaborate with Accounting on client billing.
• Coordinate travel arrangements for attorneys.

Skills

Multitasking

Client communication

Time management

Attention to detail

Job description

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This range is provided by Plona Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $107,000.00/yr

Position: Litigation Secretary

Ranking: AmLaw100

Location: DC

Onsite Logistics: Hybrid

Practice Areas: M&A/PE, complex litigation, executive compensation, employment law, commercial finance, and investment management.

Base Salary: $90,000 - $107,000 + OT and Bonus

Job Description:

Our client's DC office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department.

Responsibilities:

• Assist attorneys with new business/matter intaking applications and conflict checks
• Accurately enter attorney time into the timekeeping system to meet weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies.
• Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports.
• Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like)
• Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks.

Qualifications & Required Experience:

• Minimum of five (5) years of experience working with multiple attorneys required
• Minimum of five (5) years of experience supporting DMV-based litigation practice and working with DC courts required

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal, Administrative, and Writing/Editing

• Industries

  Law Practice and Legal Services

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