Litigation Secretary

Zahner Legal Support; Oakland (CA); Remote; USD 60,000 - 80,000; Part time

Job summary

A California-based legal support company is seeking experienced litigation secretaries to work remotely part-time. Ideal candidates have strong litigation skills, knowledge of California law, and can handle e-filing and deadline management. This role provides flexibility and is perfect for those wanting to work independently while supporting legal professionals in California.

Qualifications

• 5+ years of experience in litigation.
• Proficient in MS Word using styles.
• Knowledge of Superior Court local rules.

Responsibilities

• Format and finalize Judicial Council Forms and pleadings.
• Assist with filing/e-filing in CA courts.
• Support legal teams with calendaring and deadline management.

Skills

Proficiency in MS Word

Critical thinking

Attention to detail

Ability to work independently

Strong communication skills

Experience with filing/e-filing in CA courts

Knowledge of local rules

Tools

MS 365

CompuLaw

ProLaw

Clio

Job description

Overview

Zahner Legal Support is hiring experienced litigation secretaries (California law knowledge only) to work remotely, part-time (anywhere from 5-35 hours per week), preferably available Monday through Friday, with any hours between 8:00 am and 6:00 pm, though there is room for flexibility, including nights and/or weekends. We are a group of former Big Law legal secretaries seeking greater control over our income and a flexible work environment that accommodates our individual lifestyle needs. In that capacity, we use our extraordinary litigation skills to support solo practitioners/small firms in Northern and Southern CA.

Responsibilities

• Format, prepare, and finalize Judicial Council Forms, CA State Court, CA Federal Court, and Appellate pleadings and discovery for civil litigation
• Assist with filing/e-filing in CA state and/or federal court and apply knowledge of Superior Court local rules
• Support legal teams with calendaring and deadline management

Qualifications

• Proficient in MS Word (using styles) and MS 365
• Proficient in using MS styles to format, prepare, and finalize Judicial Council Forms, CA State Court, CA Federal Court, and Appellate pleadings and discovery for civil litigation
• Experience with filing/e-filing in CA state and/or federal court, and knowledge of Superior Court local rules
• Critical thinking
• Detail-oriented
• Proactive
• Ability to work independently and, at times, under deadline
• Strong communication skills (written and verbal)
• 5+ years of experience in litigation
• Legal calendaring (CompuLaw, ProLaw, Clio) knowledge extremely helpful
• Working knowledge of Superior courts in LA, SF and the East Bay (Contra Costa, Solano, etc.) is especially helpful
• You will also have MS 365, a pdf program (with editing capacity), and enthusiasm for independence

About Zahner Legal Support

Zahner Legal Support is a California-based litigation support company serving solo practitioners and small law firms in CA. We specialize in remote, contract-based assistance with discovery, e-filing, legal calendaring, and pleadings preparation. Our mission is to free up attorneys’ time by handling the non-billable chaos so they can focus on client advocacy and billable hours. We pride ourselves on precision, speed, and a deep understanding of California’s civil litigation procedures and local court rules. As we scale, we’re building a team of experienced professionals who thrive in a fast-paced, detail-driven legal environment.