Litigation Paralegal

Russell Tobin; New York (NY); Remote; USD 48,000 - 65,000; Full time

Benefits offered by this job

Healthcare coverage

401(k) retirement savings

Life & disability insurance

Employee assistance program

Legal support

Job summary

Russell Tobin is seeking an experienced Legal Assistant to provide litigation support for personal injury defense. The role requires handling纸less workflow, e-filing, and managing documents for NY State courts.

The ideal candidate will join a team that supports attorneys in trial preparation, maintains electronic files, and coordinates calendars and deadlines in a fast-paced, high-volume litigation environment.

Qualifications

• Minimum 2 years as Legal Assistant/Legal Secretary in insurance defense or personal injury litigation.
• Strong working knowledge of New York State court systems and processes.
• Experience in personal injury work is strongly preferred.
• Trial preparation experience is a plus.
• Demonstrable experience in a high-volume litigation environment with document production and discovery prep.
• Proficiency with case management software and MS Office.

Responsibilities

• Prepare, e-file, and serve correspondence, briefs, motions, pleadings, discovery, and other documents required by NY State courts.
• Assist attorneys in trial preparation.
• Maintain electronic legal files.
• Process invoices for payment.
• Maintain attorney calendars based on court notifications and depositions.
• Provide general office support including mail handling and document management in electronic systems.
• Communicate professionally with clients, opposing counsel, attorneys, teammates, and court personnel.

Skills

Litigation support

MS Office

Case management software

Document production

Time management

Tools

Outlook

PowerPoint

MS Word

E-filing systems

Job description

Location: Remote – Supporting New York City Staff Law Office

Job Description

We are seeking an experienced Legal Assistant to provide litigation support. The ideal candidate will join a legal support team dedicated to personal injury defense litigation.

Key Responsibilities

• Utilize appropriate software in a paperless environment to timely prepare, e-file, and serve correspondence, briefs, motions, pleadings, discovery, deposition notices, and other documents required by the New York State courts.
• Assist attorneys as needed in preparation for trial.
• Maintain electronic legal files.
• Process invoices for payment.
• Demonstrate a professional demeanor during every interaction with clients, opposing counsel, attorneys, teammates, Claim partners, and court personnel.
• Assist in overall office support as needed, including mail handling, filing in an electronic case management system, CD duplication, PDF creation and compilation, file conversion, etc.
• Maintain attorney calendars based on court notifications and depositions.

Qualifications

• Minimum of 2 years of experience as a Legal Assistant/Legal Secretary in an insurance defense law office, personal injury law office, or litigation firm.
• Strong working knowledge of New York State court systems and processes.
• Experience in personal injury work is strongly preferred.
• Trial preparation experience is a plus.
• Demonstrable experience in a high-volume litigation environment, with familiarity in document production, discovery preparation, Outlook calendar maintenance, and data maintenance.
• Strong multitasking, organizational, and time management skills.
• Proficiency with case management software.
• Strong familiarity with MS Office, including Word, Excel, Outlook, OneNote, Teams, and PowerPoint.
• Ability to meet productivity targets in a fast-paced, team-oriented environment.
• Strong writing and communication skills.
• Excellent organizational skills, especially when prioritizing work activities for multiple attorneys.
• Must be able to create and edit electronic documents in TIF, PDF, and JPG formats.

Russell Tobin offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.