Litigation Legal Secretary: Partner & Trial Support

DFM & Associates; Dallas (TX); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Competitive benefits

37.5 hour work week

In-office role

Job summary

DFM & Associates in Dallas, TX is seeking a Litigation Legal Secretary to support a high-level Litigation Practice Group Partner and additional attorneys in Commercial and IP litigation. This is an in-office, highly visible administrative role.

Responsibilities include preparing for hearings, managing calendars and emails, travel arrangements, billing coordination, document proofreading, and ensuring smooth client communication.

Qualifications

• Minimum 3 years of related work experience.
• Proficiency in MS Office applications.
• Bachelor's degree; typing 50–60 wpm; law firm experience preferred.

Responsibilities

• Assists in preparing for hearings, trials, mediations, arbitrations and provides on/offsite support during trials.
• Manages U.S. and foreign travel arrangements by securing air, hotel, rail and car reservations and preparing expense reports.
• Tracks and reimburses firm and client expenses using the accounting system.
• Maintains electronic calendar and coordinates conference rooms and luncheons.
• Reads and highlights important emails, maintains filing system, and monitors spam for work emails.
• Manages contacts in Outlook and maintains client/matter lists.
• Screens calls, takes messages, schedules conference calls and conveys essential information.
• Creates and updates client litigation files; coordinates with Records Management Center.
• Coordinates and analyzes client bills with Accounting and handles new client forms and conflict checks.
• Drafts and proofs time entries for lawyers in the time billing system.
• Proofreads documents and drafts correspondence with attention to grammar and syntax.
• Manages lawyers' CLEs to ensure accurate reporting.
• Performs other admin tasks including assembling notebooks and bar-related documents.

Skills

MS Office

Legal secretarial experience

Calendar management

Email management

Education

Bachelor's degree

Job description

DFM & Associates in Dallas, TX is seeking a Litigation Legal Secretary to support a high-level Litigation Practice Group Partner and additional attorneys in Commercial and IP litigation. This is an in-office, highly visible administrative role.

Responsibilities include preparing for hearings, managing calendars and emails, travel arrangements, billing coordination, document proofreading, and ensuring smooth client communication.