Litigation Legal Assistant (hybrid)

Merchant & Gould P.C.; Alexandria (VA); Hybrid; USD 60,000 - 80,000; Full time

Job summary

A leading intellectual property law firm is seeking a Litigation Legal Assistant to join their Alexandria, VA office. The ideal candidate will perform crucial administrative tasks for a litigation team, including managing client invoices, case files, and court documents. This hybrid role combines in-office collaboration and remote flexibility, designed for a proactive individual with litigation experience.

Benefits

Comprehensive benefits package

401(k) match

Paid firm holidays

Qualifications

• Four to five years litigation experience required.
• Excellent computer skills in Microsoft Office Suite.
• Ability to communicate with diverse clients and staff.

Responsibilities

• Provide administrative support including calendar management and routine correspondence.
• Monitor case budgets and manage invoicing for clients.
• Prepare and electronically file court pleadings.

Skills

Organizational skills

Attention to detail

Proofreading

Interpersonal skills

Microsoft Office Suite

Education

Bachelor's degree preferred

Job description

Join to apply for the Litigation Legal Assistant (hybrid) role at Merchant & Gould P.C.

2 days ago Be among the first 25 applicants

Join to apply for the Litigation Legal Assistant (hybrid) role at Merchant & Gould P.C.

Merchant & Gould, one of the nation's premier intellectual property law firms, is seeking a Litigation Legal Assistant. This position will be located in our Alexandria, VA location.

In order to perform one (1) or more essential functions of this role, a minimum of three (3) days in the office is required.

Summary of Position:
Performs a variety of secretarial responsibilities to assist multiple attorneys in litigation practice. Responsible for working with our clients, vendors, attorneys and associate law firms to ensure a litigation team’s invoices are recorded and paid on a timely basis in accordance with the Firm’s policies and procedures.

Responsibilities:

• Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.
• Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing.
• Monitoring case budgets and applying those budgets to monthly invoices.
• Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system.
• Draft, format, and revise letters, memoranda, pleadings, forms, and other documents.
• Proofread client and court documents.
• Open and maintain new client and matter files.
• Manage attorneys’ docket; communicate deadlines to team.
• Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required.
• Retrieve files, cases, depositions, exhibits, documents, and other information as requested.
• Prepare for and electronically file pleadings with the Court, and service of same
• Make necessary arrangements for depositions.
• Assist team in preparation for out-of-town depositions and trial.
• Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices
• Processes incoming vendor invoices for payment.
• Assist other members of the litigation group when necessary.
• Perform other duties or projects as assigned or requested.
  

Provide administrative support such as meeting arrangements, calendar appointments, update contacts information, handle routine correspondence, make photocopies, arrange travel, process expenses and reimbursements, etc.

Provide invoicing and client management support for a small attorney team, including facilitating time entry and invoice generation, finalizing invoices and sending to clients, responding to client inquiries regarding billing.

Monitoring case budgets and applying those budgets to monthly invoices.

Review and prioritize incoming email and regular mail, scan (if necessary) and distribute case-related items to team, and file in appropriate electronic file of document management system.

Draft, format, and revise letters, memoranda, pleadings, forms, and other documents.

Proofread client and court documents.

Open and maintain new client and matter files.

Manage attorneys’ docket; communicate deadlines to team.

Establish, organize and maintain case files, including pleadings, correspondence, notebooks, depositions, exhibits, production documents, document indexes, electronic form and in paper if required.

Retrieve files, cases, depositions, exhibits, documents, and other information as requested.

Prepare for and electronically file pleadings with the Court, and service of same

Make necessary arrangements for depositions.

Assist team in preparation for out-of-town depositions and trial.

Enter timesheets and assist with processing client billing, including reviewing and sending out client invoices

Processes incoming vendor invoices for payment.

Assist other members of the litigation group when necessary.

Perform other duties or projects as assigned or requested.

• Four to five years litigation experience.
• Obtain and maintain a working knowledge of attorneys’ areas of practice and familiarity with legal terminology, current court rules, and procedures.
  
• Obtain and maintain a working knowledge of M&G systems, policies and procedures. Attend and complete additional specific training as needed.
• Possess excellent computer skills in Microsoft Office Suite (Word, Excel, Outlook, Sharepoint, Adobe Acrobat), 3E and other software specific to the firm and the litigation group.
• Must possess positive, upbeat attitude and ability to stay calm under pressure.
• Must be a team player.
• Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to work at high level of mental effort while handling multiple tasks. Ability to concentrate on details.
• Ability to proofread typed material for contextual, grammatical, typographical or spelling errors.
• Interpersonal skills necessary to communicate and follow instructions from a diverse group of clients, attorneys, paralegals and staff.
• Work occasionally requires more than 37.5 hours per week and may occasionally require irregular hours. Must have willingness to be flexible, when necessary.
• Work occasionally requires lifting packages over 20 pounds.
• Regular attendance at work.

We are equally committed to providing competitive, affordable health and wellness benefits to help take care of yourself and your family, including: a competitive salary, a comprehensive benefits package that includes employee medical, dental, vision, life, AD&D insurance, short- and long-term disability, 401(k) match, and ten firm holidays.

To be considered, please apply online atCareer Opportunities (merchantgould.com).You will need to provide a resume and professional references.

Merchant & Gould provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We welcome candidates with disabilities. If you need any accommodation during the application or the recruiting process, please contact our Human Resources Department at 1-612-332-5300.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Sales, General Business, and Education

• Industries

  Wireless Services, Telecommunications, and Communications Equipment Manufacturing

Referrals increase your chances of interviewing at Merchant & Gould P.C. by 2x

Get notified about new Litigation Legal Assistant jobs in Alexandria, VA.

Washington, DC $65,000.00-$70,000.00 5 days ago

Washington DC-Baltimore Area $75,000.00-$90,000.00 2 weeks ago

Washington, DC $121,000.00-$214,000.00 2 weeks ago

Part-Time Paralegal – Patent & Trademark Prosecution

Washington, DC $65,000.00-$85,000.00 1 week ago

Washington, DC $50,000.00-$65,000.00 6 days ago

Washington, DC $68,000.00-$90,000.00 2 weeks ago

Washington DC-Baltimore Area $70,000.00-$85,000.00 1 week ago

Washington DC-Baltimore Area $55,000.00-$75,000.00 1 month ago

Washington, DC $75,000.00-$82,000.00 2 weeks ago

Washington, DC $82,000.00-$97,100.00 1 week ago

Washington, DC $105,000.00-$144,000.00 1 day ago

Various Paralegal Opportunities across Global Law Firms, Boutique Law Firms and In-House Legal Departments!

Washington, DC $70,000.00-$150,000.00 14 hours ago

Washington DC-Baltimore Area $70,000.00-$110,000.00 3 weeks ago

Washington, DC $50,833.81-$68,988.74 1 month ago

Upper Marlboro, MD $46,000.00-$50,000.00 3 weeks ago

Arlington, VA $50,833.81-$68,988.74 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.