Litigation Legal Assistant

LHH Recruitment Solutions; Seattle (WA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Paid Sick Leave

Parental Leave

Health Insurance

401(k)

Job summary

LHH Recruitment Solutions is partnering with a Seattle-based law firm to hire an experienced Litigation Legal Assistant to support a team of five or more partners and associates. The ideal candidate will manage complex workflows, deadlines, and attorney needs with proactive organization.

Requirements include 4+ years of litigation support, knowledge of federal and state court procedures, and strong proficiency in MS Word, Outlook, Excel, Adobe Acrobat, and document management systems.

Qualifications

• Litigation experience required.
• Federal and state court procedures knowledge.
• Strong organization and deadline management.
• Proficient with MS Word, Outlook, Excel, and Acrobat.

Responsibilities

• Provide comprehensive administrative and litigation support to a team of five or more attorneys.
• Manage competing priorities, workflows, deadlines, and matter-related activities.
• Communicate with attorneys regarding project status, items outstanding, and upcoming deadlines.
• Prepare, proofread, revise, and format pleadings, subpoenas, motions, and other litigation documents.
• Format court filings and generate tables of authorities and contents, file electronically.
• Assist with docketing, discovery, trial prep, and organizing exhibits and documentation.
• Coordinate meetings, travel, and calendar logistics; process reimbursements.
• Support time-entry, pre-bill review, and billing-related tasks.
• Provide coverage for other legal secretaries as needed.
• Support local marketing and business development initiatives.

Job description

Employment Type: Direct Hire, Non-Exempt

Job Description:

LHH Recruitment Solutions is partnering with a Seattle-based law firm to find an experienced Litigation Legal Assistant to support a team of five or more partners and associates. The attorneys handle intellectual property, cybersecurity, data privacy, and related litigation matters across multiple jurisdictions.

The ideal candidate will have strong litigation experience, knowledge of federal and state court procedures, and the ability to independently manage complex workflows and competing priorities. This position requires a proactive, highly organized professional who can anticipate attorney needs, monitor deadlines, and provide responsive, detail-oriented support.

Responsibilities:

• Provide comprehensive administrative and litigation support to a team of five or more attorneys
• Manage competing priorities, workflows, deadlines, and matter-related activities
• Communicate regularly with attorneys regarding project status, outstanding items, and upcoming deadlines
• Prepare, proofread, revise, and format correspondence, pleadings, subpoenas, complaints, motions, and other litigation documents
• Format court filings in accordance with applicable rules, including generating tables of authorities and tables of contents
• Complete electronic filings in federal and state courts, with an emphasis on the Western District of Washington
• Organize exhibits, briefs, and supporting documentation for discovery, document production, trial preparation, and trial
• Record and monitor deadlines through firm docketing and attorney calendar systems
• Prepare engagement letters, open new matters, and coordinate with conflicts and new-business teams
• Assist with attorney time entry, pre-bill review, and billing-related tasks
• Coordinate meetings, conference rooms, travel arrangements, and other scheduling needs
• Process expense reimbursements accurately and promptly
• Collaborate with attorneys, paralegals, docketing, litigation support, and other administrative departments
• Coordinate with internal resources and support departments while maintaining ownership of follow-through and completion
• Assist with local marketing and business development initiatives as requested
• Provide coverage for other legal secretaries during planned and unplanned absences
• Perform additional duties as assigned

Qualifications:

• 4+ years of experience as a Litigation Legal Assistant or Legal Secretary
• High school diploma or GED required; bachelor’s degree preferred
• Experience supporting litigation matters in both federal and state courts
• Proficiency with federal and state electronic filing systems
• Knowledge of court rules, filing requirements, and litigation procedures
• Prior experience in a large law firm or supporting patent litigation is a plus
• Advanced proficiency with Microsoft Word, including styles, track changes, document comparison, tables of authorities, and tables of contents
• Proficiency with Microsoft Outlook, Excel, Adobe Acrobat, and document management systems
• Experience with time-entry, billing, expense-management, and AI productivity platforms is a plus
• Strong attention to detail, responsiveness, judgment, and organizational skills
• Ability to work independently and professionally under pressure while managing multiple deadlines
• Strong sense of urgency, accountability, flexibility, and resourcefulness
• Washington State Notary Public designation is a plus
• Ability to work overtime as needed
• Paid Time Off accrued up to 20 days per year (prorated based on hire date) plus 13 paid holidays
• Paid Sick Leave in accordance with state law
• Paid Parental Leave (up to 6 weeks)
• Medical, dental, and vision insurance with multiple plan options, including domestic partner coverage
• 401(k) or deferred compensation plan with firm contributions for eligible employees
• Term life, AD&D, short-term and long-term disability, and additional voluntary insurance options
• Wellness programs, commuter benefits, and employee assistance programs
• Annual discretionary bonus based on company and individual performance

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers