Litigation/Legal Assistant

California Job Shop; San Diego (CA); Hybrid; USD 56,000 - 63,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company match

Paid holidays and PTO

Parental leave

Job summary

California Job Shop in San Diego seeks a full-time Litigation/Legal Assistant to support three attorneys with meticulous file management, calendaring, and court filings. This role requires strong word processing and professional communication in a collaborative legal team.

The ideal candidate has 5+ years in litigation support, experience with California e-filing, and proficiency in Microsoft 365. Onboarding includes 90 days with potential hybrid work after, reporting to the Director of Legal

Qualifications

• High school diploma or equivalent.
• 5+ years experience as a Litigation/Legal Assistant in a litigation environment.
• Strong calendaring skills and ability to apply court rules.
• Hands-on experience with CA state/federal e-filing requirements.
• Proficiency in Microsoft 365 (Word, Outlook, Excel).
• Excellent proofreading, organization and attention to detail.

Responsibilities

• Keep litigation matters moving from opening to resolution and track next steps.
• Coordinate calendars and deadlines using court rules; verify dates.
• Prepare polished court filings; format documents and e-file in CA courts.
• Finalize discovery for service; coordinate with clients and Bates numbers.
• Support three attorneys with high-level litigation and admin tasks.
• Communicate proactively; clarify priorities and deadlines with the team.
• Own administrative details: travel, expense reports, time entry, file maintenance.

Skills

Word processing

Verbal communication

Written communication

Calendar management

Detail-oriented

Education

High school diploma

Some college coursework preferred

Tools

eDockets

Milana

CompuLaw

Microsoft 365

Job description

Job Title:Litigation/Legal Assistant

Position Type:Regular, Full-Time, Potential for hybrid schedule after an initial 90-day onboarding, in-person period at the Irvine office

Location:San Diego, CA 92122

Hours:Monday-Friday 8 :00 am-5:00 pm

Position Summary:

The full-time Legal Assistant will be an integral part of a dynamic, award-winning legal team.This position represents a great opportunity for an experienced litigation legal assistant who enjoys managing details that keep cases on track, supporting sophisticated matters, and working closely with attorneys and colleagues in a collaborative environment. The ideal candidate must possess exceptional word processing skills, have strong technical, written and verbal communication skills and be able to prioritize competing tasks with poise and professionalism. The Legal Assistant will provide support to 3 attorneys desks. This position reports to the Director of Legal Operations and Office Managing Partner.

What You’ll Do

• Keep litigation matters moving. Manage case files and assignments from opening through resolution, track next steps, and follow through until work is complete.
• Coordinate calendars and deadlines. Calculate, calendar, verify, and monitor deadlines; research applicable court, local, and judge-specific rules; and cross-check dates using systems such as eDockets, Milana, or CompuLaw.
• Prepare polished court filings. Format and proofread pleadings and other documents; prepare tables of contents and authorities; bookmark exhibits; and e-file in California state and federal courts.
• Finalize discovery for service. Coordinate communication with clients, Redact information; and apply Bates numbers.
• Support a busy attorney team. Provide high-level litigation and administrative support to three attorneys while coordinating competing assignments with accuracy, poise, and professionalism.
• Communicate proactively. Keep attorneys and team members informed, clarify priorities and deadlines, and raise questions or potential issues promptly.
• Own the administrative details. Coordinate travel, prepare expense reports, enter attorney time, maintain organized files, and handle other role-related administrative responsibilities.

Qualifications:

• High school diploma or equivalent required. Some college coursework is preferred.
• Must have 5+ years of experience as a Litigation/Legal Assistant in a litigation environment. Labor and employment experience is preferred but not required for the right candidate.
• Strong calendaring skills, including the ability to research and apply court, local, and judge-specific roles
• Hands-on experience with California state and federal e-filing requirements and procedures
• Advanced proficiency with Microsoft 365, particularly Word, Outlook, and Excel
• Exceptional proofreading, organizational, and attention-to-detail skills
• Sound judgment, initiative, and the ability to manage competing priorities and deadlines
• Clear, professional written and verbal communication skills and a strong commitment to client service

Compensation:

$41-46/hour plus excellent benefits

• Competitive pay and incentives
• Medical, dental, vision, and flexible spending
• Firm paid benefits: EAP, Telemedicine, life insurance, STD, and LTD
• 401(k), paid holidays, paid time off and paid parental leave program
• Fun events and firm perks
• Business casual dress
• Annual Holiday event and more!