Litigation Legal Assistant

The Rockridge Group; Roseland (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

A national boutique law firm is seeking an experienced Legal Administrative Assistant for their Litigation department in Roseland, New Jersey. The ideal candidate will have over 3 years of experience, proficiency in Microsoft Office, and excellent multitasking skills. Responsibilities include managing attorney calendars, drafting legal documents, and supporting trial preparations. This is a full-time position that offers an opportunity to contribute to a busy trial team.

Qualifications

• 3+ years' experience as a Legal Assistant in a private law firm or court administration setting (litigation experience preferred).
• Expert multitasker in high-volume litigation department.
• Proficiency in Microsoft Office Suite and Adobe.

Responsibilities

• Managing multiple attorney calendars and coordinating meetings.
• Drafting, proofreading, and revising legal documents.
• Preparing document productions, including Bates stamping.

Skills

Multitasking

Attention to detail

Communication

Organization

Follow-up skills

Tools

Microsoft Office Suite

Adobe

DocuSign

CenterBase

NetDocs

Job description

Job Description

Job Description

TITLE: LEGAL ADMINISTRATIVE ASSISTANT (LITIGATION)

JOB SUMMARY:

Firm X, established in 2000, is a national boutique law firm focused exclusively on Healthcare and Life Sciences. They are seeking an experienced, full-time Legal Assistant (a/k/a "Legal Administrative Assistant" or "Legal Secretary") for their Litigation department's busy trial team. Note that this is NOT a paralegal position.

Responsibilities

• Managing multiple attorney calendars in Outlook, coordinating meetings and appointments, corresponding with clients regarding availability; scheduling calls and meetings via Microsoft Teams
• Scanning, saving and uploading documents to our document management system (NetDocs) and utilizing our Centerbase system for billing, potential new clients, contact information, and engagement letter monitoring
• Drafting, proofreading, and revising letters, legal documents and other case materials with attention to proper formatting, spelling, and grammar
• Redlining documents
• Preparation of document productions, including Bates stamping
• Assisting department paralegal with trial notebooks and preparation
• Processing time entries for attorneys using CenterBase
• Answering attorney phones in a timely and polite manner
• Coordinating travel as necessary
• Tracking CLE credits earned, including scheduling CLE courses and submitting certificates of completion to the state; keeping records
• Effectively and calmly communicating with staff, attorneys and clients
• Extremely organized, paying close attention to details
• Covering for other Legal Assistants when necessary

Requirements

• 3+ years' experience as a Legal Assistant in a private law firm or court administration setting (litigation experience preferred)
• Expert multitasker in high-volume litigation department with outstanding follow-up skills
• Proficiency in Microsoft Office Suite, Adobe and DocuSign products
• Experience in preparing Table of Authorities and Table of Contents for legal filings helpful