Litigation Legal Assistant

Hall Prangle & Schoonveld; Carlsbad (CA); On-site; USD 46,750 - 63,250; Full time

Benefits offered by this job

Competitive total compensation

Full benefits: medical, dental, vision

Life Insurance, disability, AD&D

401(k) Plan

Annual Wellness benefits

Referral bonus program

Job summary

Hall Prangle LLC, a leading national trial defense law firm, seeks a full-time legal assistant in its Carlsbad office with 4+ years of experience supporting attorneys in defense litigation. The role involves coordinating calendars, filings, and client communications while working closely with attorneys and staff to deliver strong results.

The ideal candidate is highly organized, detail-focused, and adept at multitasking in a fast-paced environment, with excellent communication skills and

Qualifications

• 4+ years as a Legal Assistant within a law firm supporting attorneys practicing defense litigation.
• Knowledge of concepts, terminology, principles, and procedures of the law.
• Knowledge of functions and jurisdictions of local, state, and federal courts and related agencies.
• Highly proficient using MS Office Suites: Word, Excel, Outlook, Billing Software, and On-Line Document Management Software. Experience with Milana and FileVine a plus.
• Expertise in using Outlook Calendars for scheduling and maintaining attorneys' busy court schedules.
• Experience in creating and maintaining documents, formatting, inputting, editing, retrieving, and copying; coordinating case preparation.
• Experience in tracking billing hours through billing software.
• Must be highly organized, able to multitask and juggle competing priorities in a fast-paced environment.
• Strong time management skills and strong attention to detail.
• Excellent communication and organizational skills.

Responsibilities

• Maintains attorneys' calendars.
• Schedules court appearances, client meetings, depositions, and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.
• Serves as intermediary between attorneys, firm personnel and the courts, relaying communications between each group.
• Generates all correspondence.
• Prepares and sends notices of filings, motions, and hearing to appropriate parties.
• Creates and maintains client files, records, logs, and any other information in relation to case file.
• Prepares and sends file correspondence to clients weekly with filings and status updates.
• Finalizes and files/serves all Court pleadings and discovery.
• Works with paralegals to ensure experts are retained and receive necessary documents.

Skills

Legal assistant experience

Microsoft Office

Outlook scheduling

Billing software

Document management

Time management

Milana

FileVine

Tools

Milana

FileVine

MS Word

MS Excel

Outlook

Billing Software

Online Document Management Software

Job description

Who we Are

Hall Prangle LLC is a leading national trial defense law firm with a longstanding reputation for our success at trial, especially in high-exposure cases related to healthcare law. Our staff assert a team-centric approach to support our attorneys and cases, while maintaining a collegial culture where exceptional legal professionals want to work.

About the Role

Hall Prangle is seeking to hire a full-time legal assistant in its Carlsbad office who has at least four (4) years’ experience as a litigation legal assistant. The legal assistant will be assigned to three attorneys and work collaboratively with them and the other staff to efficiently provide our clients with the best possible results. The right candidate will be skilled and hard-working as well as pleasant and personable.

Responsibilities

• Maintains attorneys' calendars.
• Schedules court appearances, client meetings, depositions, and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.
• Serves as intermediary between attorneys, firm personnel and the courts, relaying communications between each group.
• Generates all correspondence.
• Prepares and sends notices of filings, motions, and hearing to appropriate parties.
• Creates and maintains client files, records, logs, and any other information in relation to case file.
• Prepares and sends file correspondence to clients weekly with filings and status updates.
• Finalizes and files/serves all Court pleadings and discovery.
• Works with paralegals to ensure experts are retained and receive necessary documents.

What You will Need to Succeed

• 4+ years as a Legal Assistant within a law firm supporting attorneys practicing defense litigation.
• Knowledge of concepts, terminology, principles, and procedures of the law.
• Knowledge of functions and jurisdictions of local, state, and federal courts and related agencies.
• Highly proficient using MS Office Suites: Word, Excel, Outlook, Billing Software, and On-Line Document Management Software. Experience with Milana and FileVine a plus.
• Expertise in using Outlook Calendars for scheduling and maintaining attorneys' busy court schedules.
• Experience in creating and maintaining documents, formatting, inputting, editing, retrieving, and copying; coordinating case preparation.
• Experience in tracking billing hours through billing software.
• Must be highly organized, able to multitask and juggle competing priorities in a fast-paced environment.
• Strong time management skills and strong attention to detail.
• Excellent communication and organizational skills.

Why Hall Prangle?

Hall Prangle employees across the country demonstrate the firm's tireless commitment to excellence. We are committed to being the firm where our remarkable clients want to do business, talented teams want to work, and our communities can expect our support.

Our Benefits

• Competitive total compensation
• Full benefit package including group medical, dental, and vision coverage
• Basic Life Insurance, Long-and short-term disability, AD&D
• 401(k) Plan
• Annual Wellness benefits
• Referral bonus program

Hall Prangle LLC is an Equal Opportunity and Affirmative Action employer. Only applicants meeting the above-noted experience level and skills will be considered. This position is not eligible for relocation assistance. No third party or recruiting agency resumes will be accepted.

Salary Description

$55K/year (commensurate with experience)